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Home My WebLink About1987-01-13 PLB MINUTES• • • MINUTES Englewood Public Library Advisory Board January 13> 1987 ChairMan Lois Sterling called the regular Meeting of the Library Advisory Board to order at 7:28 p.M. PRESEHT: Lois Sterling> Bruce Hogue> John Peterson> Al Quaintance> Gerald SaMpson REGRETS: Bev SiMon> Kay Uan Ualkenburg> Dor othy Wheelehan ALSO PRESENT: Mrs. Barbara Hogue> Ms. Susan Uan Dyke> City Council Representative> Sharon Winkle> Director of Libraries> Donna Gottberg > Recording Secretary Roll call was taken and a quoruM declared present. There were no scheduled or unscheduled visitors pr~sent. Ms. Sterling called for noMinations for ChairMan for 1987. Mr. Quaintance noMinated Bruce Hogue. 87 -1 MOTION: That the noMinations for ChairMan be closed. Moued by: Al Quaintanc e Seconded by: Gerald SaMpson Motion carrie d unaniMously Bruce Hogue was elected ChairMan for 1987. Ms. Sterling called for noMinations for Uice -ChairMan for 1987. Mr. Quaintance noMinated Gerald SaMpson > who declined. Gerald SaMpson noMinated John Peterson> who de c lined. Gerald SaMpson noMinated Al Quaintance. 87-2 MOTION: That the noMinations for Uice -ChairMan be closed. Moved by: Loi s Ste r ling Seconded by: Gerald SaMpson Motion carried unaniMously Al Quaintance was elected Uice -ChairMan for 1987. Ms. Sterling turned t h e Meet i ng o ve r to S haron Winkle for the Director's Report. Ms. Winkle gave an update on the 1987 AgreeMent for Library Services between Arapahoe Library District and the City of Englewood. She presented inforMation presented to City Council at its January 5 Meet i ng, where Counc i l passed an ordinance, on first reading, approving the agreeMent. This will be placed on the agenda for January 19 for second reading. Approval is anticipated. This includes aMendMent US which includes service to Alice 8 . Terry school at EPL's opt i on . -1 - /0 9 E Effective January 2 there is an Int erlibrary Loan process in g f ee of $1 per request. It is hoped this fee will control the deMa n d for service. Ms. Winkle gave background on the ILL service. She distributed handouts presented to patrons regarding ILL loans and service. Ms. Winkle presented a docuMent showing 1976-1986 revenues froM Copyvend, the coMpany which provides the Library DepartMent coin -operated copiers. There was discussion on the use and cOMMission froM the Copyvend equipMent. Ms. Winkle distributed articles froM "Uiewpoint" regarding Library Trustees and the Englewood Citizen for January. Ms. Winkle stated our allottMent of tax forMs was Much sMaller this year. The IRS changed its way of distribution to libraries this year and we are considered a "sMall" library and received only the basic federal and State forMs. ChairMan's Report Ms. Sterling brought forth for discussion the George Perrin RooM plaque. The proposal and suggested text of the plaque were discussed, noting the funding would coMe froM the Library or Board Budget. 87-3 MOTION: That the Board accept the proposal and suggested text for a plaque to be presented to the Library for the George Perrin RooM. Moved by: Al Quaintance Seconded by: Gerald SaMpson There was further discussion noting that Helen Perrin would be contacted regarding the wording of the plaque. Motion carried. There was an announceMent that David B. Clayton passed away. He was a forMer Council and Library Advisory Board MeMber. It was suggested that the Board Make a donation in his MeMory and send a card to the faMily. 87-4 MOTION: That the Library Advisory Board donate $100 to the Library ReMeMberance fund in the MeMory of David B. Clayton. Moved by: Gerald SaMpson Seconded by: John Peterson Motion carried. ChairMan's Choice Ms. Sterling brought forth two letters for the Board's inforMation. The first was a letter froM Mrs. J.L. SMith thanking her for a $50 donation to the Library. Second was a letter froM City Council accepting, with regret, the resignation of Jerry Ualdes froM the Library Advisory Board. There will be three vacancies on the Board as of February 1. There was discussion as to changing the nuMber of MeMbers needed for a quoruM. Ho decision was Made to change the quoruM requireMent. -2 - • • • • • • MeMbers' Choice Al Quaintance noted in a survey he read recently Librarians were rated ''10" <top) in coMMunity helpfulness while driver's licence exaMiners were rated "1'' <lowest) by COMMunity MeMbers. Bruce Hogue asked for a new Library eMployee roster. This is being prepared and should be available at the February Meeting. Mr. Hogue noted that last June there was discussion of a special library group and special library cards. He wondered if this should be brought up again in the new year. Ms. Winkle stated this would be addressed in the 1987 Action Plan which will be distributed to the Board for discussion and adoption at its February Meeting. Mr. Peterson noted that there were three (newly opened) Used Book Stores in the area. He thought this Might have an iMpact on our used book sales. He suggested we contact these stories and Make soMe arrangeMent to have theM sell our used books. Ms. Winkle noted that these stores do not like to handle "library" books. They do not like the library staMp on the books nor the "discard" staMp nor the pockets torn out. Ms. Winkle noted that Ms. Joan HinkeMeyer, InforMation Services AdMinistrator, is talking with an Englewood organization which May decide to help with our book sales . ChairMan Sterling pointed out the Chinese Hew Year prograM being presented by Barbara Sproat, PrograM Specialist, on the 2ith of January. The Statistical Report for OeceMber 1986 was briefly discussed. Ms. Winkle gave background regarding volunteer hours contributed to the Library. 87-5 MOTION: That the Minutes froM the October li, 1986 Meeting be approved as presented. Moved by: Bruce Hogue Seconded by: Gerald SaMpson Motion carried. Meeting adjourned at 8:10 p.M . -3 - CIRCULATION Central Library Bookmobile DAYS OF SERVICE AVERAGE DAILY CIRCULATION ENGLEWOOD PUBLIC LIBRARY Selected Statistics December, 1986 12,586 6,936 (12 '997) * ( 6' 270) 24 ( 23) 813 ( 838) TOTAL: 19,522 (19,267) TRAFFIC COUNT 18,036 (14,981) 1 day out of service(counter) AVERAGE DAILY TRAFFIC COUNT 752 ( 651) CIRCULATED TO ENGLEWOOD PATRONS TOTAL: 15,457 (13,809) 786 ( 1,029) ALO Reciprocal Borrowing Central Library Bookmobile 591 ( 1, 009) TOTAL: 1,377 ( 2,038) OTHER INTRA-COUNTY Borrowing** Central Library Bookmobile CCLS Reciprocal Borrowing Central Library Bookmobile TOTALS: REFERENCE QUESTIONS Answered at Central Library*** Answered at Bookmobile TOTALS: 475 ( 490) 199 ( 367) TOTAL: 1,802 ( 2,280) 212 ( 283) TOTAL: ADULT JUVENILE 1,848 (1,334) 150 ( 85) 205 ( 129) 659 (575) LIBRARY SPONSORED PROGRAMS AT CENTRAL LIBRARY NUMBER Children's Department Story Times Tree Trimming Party Special Programs LIBRARY BOARD MEETINGS MEETING ROOM USE BY OTHER GROUPS 6 ( 7) ( 1) 2 ( ) 0 ( 1) 42 (25) *Parenthesis indicate activity for same month previous ye ar **Aurora, Littleton ***Includes 26 tax questions and 9 Healthl i nk que s tions 674 ( 857) 2,014 ( 2,563) 4' 065 ( 5 '458) TOTAL 1, 998 (1,419) 864 ( 709) 2,862 (2,123) ATTENDANCE 70 ( 39) (125) 350 ( ) ft1 ( 8) 398 (251) • • • • • • • -2- LIBRARY SPONSORED PROGRAMS OUTSIDE CENTRAL LIBRARY Children's Department Bookmobile story times 3 Bookmobile Librarian's visits to classes Story Telling Instruction 21 Christmas Party -Scenic View EPL visits to classrooms CURRENT ACTIVE REGISTRATIONS VOLUMES IN COLLECTION LIBRARY MATERIALS Books Records Cassettes Microfilm Compact Discs Videocassettes DISBURSEMENTS 19,681 ( 12,991) 103,766 (106,344) VOLUMES ADDED 268 (479) ( 14) 42 ( 2) 7 ( 17) 6 ( ) 18 ( ) 2 Deposited with City Treasurer's Office $1,486.30 REVENUES Fines Copyvend Donor's Fund Colo. Loan Agreement Acc't. #81411 (lost and damaged materials) Acc't. #64661 (microcomputer) Acc't. #22811 (refund) Volunteer Hours: 48 12/86 dg $ 974.85 23.00 377. 56 28.90 78 .50 3.49 NUMBER ATI'ENDANCE ( 5) 38 ( 97) ( 24) 495 (570) ( 1) ( 17) ( 1) ( 8) ( ) 60 ( ) VOLUMES WITHDRAWN 130 ( 33) 29 ( ) 11 ( ) ( ) ( ) ( ) ($2,770.34) ($ 972.55) ( 42.00) ( 897.65) ( 614.94) ( 190.50) ( 19.00) ( 33. 70) (lo C2 b • CllY MANN?.!::R'S OFFICE' ENGL L .. COD The Honorable Eugene Otis Ma yor of Englewood Colora do City of Englewood 3400 So. Elati St. Englewood, CO 80110 Sir: 6042 So. Aberdeen Littleton, CO 80120 November 20, 1986 This letter will serve a s my resigna tion, effective immediately, from • the Englewood Public Library Advisory Board. This is due to moving my residence out of the City of Engl.ewood. My years of service on the Bo a rd gave me a specia l responsibility to serve the community and the time spent wa s rewarding. Very truly yours, ~~:7 µ;/f!:~-b~-7 _;,; p Jerry Va ldes •