HomeMy WebLinkAbout1989-08-08 PLB MINUTESI . . .
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Englewood Pub 1 ic Library !I!!!!
3400 S . Ela ti St ., En9lewood, CO 8011 0 (303-761-4376) iji!::
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MINUTES
Englewood Public Library Board
August 8, 1989
The regular meeting of the Englewood Public Library Board was
called to order at 7:30 p.m. by Chairman Al Quaintance.
PRESENT: Al Quaintance, John Peterson, Larilyn Ashlock, Mary
Dounay, John Gray, Virginia Johnson, Joe Rathburn, Bev
Simon
REGRETS: Dorothy Totten
ALSO
PRESENT: Sharon Winkle, Director of Library and Recreation
Services, Donna Gottberg, Recording Secretary
Roll call was taken and a quorum declared present.
There were no scheduled or unscheduled visitors.
Mr. Quaintance turned the meeting over to Sharon Winkle for the
Director's Report.
First brought up for discussion was the Mission Statement
prepared by the Planning Committee. Discussion followed.
89-17 MOTION: That the Board approve the Mission statement as
presented.
Moved by: John Peterson
Seconded by: Mary Dounay
Discussion followed.
89-18 MOTION: That the Board approve the Mission Statement as
amended.
Moved by: Joe Rathburn
Seconded by: John Gray
The amendment was approved and the main motion carri 0~.
The Goals document was brought forward for discussion. ·.L.1is
document was developed from key directions and roles determined
during the planning process.
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89-19 MOTION: To accept the language in the Goals document as
submitted.
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Moved by: John Peterson •
Seconded by: Mary Dounay
Discussion followed on Goal #5.
Motion carried.
The Goals document will now be forwarded to City Council as a
progress report.
A joint meeting with Council has been suggested. The scheduled
date is October 23 which is a Monday. The long-range planning,
mission statement and goals will be major points for discussion.
89-20 MOTION: That the Board accept the invitation of Council for
a joint meeting in October.
Moved by: John Peterson
Seconded by: Joe Rathburn
Motion carried.
Recent guidelines in the Budget process have been met. Still
another is in process. 1) The 1990 Budget must be at or below the
1989 level, 2) Make funds available for a possible 3% salary
increase. The major area being affected in the Library will be
the materials budget.
The new guideline is that the total 1990 budget must now come in
at 97.5% of the 1989 budget. Part-time hourly staff may be
affected. No layoffs are planned at this time. Several •
suggestions were brought forth as cost saving programs. The
Library needs to obtain a savings of $5500. Sharon gave general
background of where cuts could be made and where no cuts were
anticipated. Grant funds for the CD-ROM will help with reference
service provision over the long term. She will keep the Board
informed as information becomes available.
Director's Choice
Midway through the Summer Reading Program 505 children have
participated. This is not the final tally.
Mr. Gilpatrick, an Englewood citizen, has discussed the
possibility of a City Historical Museum. The problem is funding.
Ms . Winkle has suggested that Mr. Gilpatrick write the mayor and
get i n touch with the Historical Society. Ms. Simon said he has
already approached the Society.
Kathy Kolenc, Circulation Assistant, has undergone serious
surgery. At this point she is doing very well, but will be out
of the Library for about 6 weeks.
Chairman's Report
Mr. Quaintance thanked the Board for the flowers sent during his
recovery.
Members' Choice •
Bev Simon noted that Mr. Gilpatrick approached her regarding his
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idea of a City Historical Museum. She suggested he share his
ideas with City Council. lie needs guidance •
Al Quaintance used the Swedish Medical Library while he was there
for surgery. He learned a great deal regarding his surgery and
recommends it highly for anyone knowing they have to undergo
surgery.
Ms. Simon noted what a great job Nancy Bunker does with her
newsletter, The Legacy.
There were no committee reports.
The Statistical Report for July was briefly discussed.
89-21 MOTION: That the Minutes from the meeting of July 11, 1989
be approved as submitted.
Moved by: Bev Simon
Seconded by: Larilyn Ashlock
Motion carried.
Sharon thanked the members who attended the tour previous to the
meeting.
Sharon noted that the new Arapahoe Library District Library will
be constructed at s. Holly and E. Orchard. The Southglenn
Library will remain a small storefront reading center, and
Castlewood will remain as is.
• Meeting adjourned at 8:45 p.m.
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Englewood Public Library
SELECTED STATISTICS
July 1989
CIRCULATION
Central Library(Inc.In-House) 24,638 (18,620)*
Bookmobile 6,030 ( 5,985) TOTAL: 27,253 (24,605)
In House (Main) 3,415 ( )
DAYS OF SERVICE (Main) 30 ( 25)
(BKM) 20 ( )
AVERAGE DAILY CIRCULATION (Main) 821 ( 984)
(BKM) 302 ( )
TRAFFIC COUNT (Main) 21,315 (20. 450) no count 1 day
(BKM) 5, 921 ( )
AVERAGE DAILY TRAFFIC CT. (Main) 711 ( 818)
(BKM) 296 ( )
CIRCULATED TO ENGLEWOOD PATRONS TOTAL: 19,782 (19,074)
ALO ReciErocal Borrowin~
Central Library 1,609 ( 1,438)
Bookmobile 438 ( 366) TOTAL: 2,047 ( 1,804)
OTHER Intra-Countl Borrowin~**
Central Library 557 ( 608)
Bookmobile 425 ( 366) TOTAL: 982 ( 696)
CCLS ReciErocal Borrow in~
Central Library 4,070 ( 2,732)
Bookmobile 372 ( 299) TOTAL: 4,442 ( 3,031)
Alice Terry School: Adult 1/8 Juv. 45/128 TOTAL: 46/patrons 136/items
TOTALS:
REFERENCE QUESTIONS
Ans. at Central Library***
Ans. at Bookmobile
ADULT
2682 (2267)
, 257 ( 278)
JUVENILE
296 (228)
4 79 (587)
*Parenthesis indicate activity for same month previous year
**Aurora, Littleton
7,471 ( 5,531)
TOTALS
2978 (2495)
736 ( 865)
3714 3360
*** Includes 18 Healthlink questions, 6 tax questions, 3 local history questions
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LIBRARY SPONSORED PROGRAMS AT CENTRAL LIBRARY NUMBER ATTENDANCE
Children's Department • Class visits to Library 13 ( 7) 142 ( 95)
Special Programs 7 ( 8) 558 (389)
LIBRARY BOARD MEETINGS 1 ( 1) 11 ( 11)
MEETING ROOM USE BY OTHER GROUPS 57 ( 46) 540 (454)
LIBRARY SPONSORED PROGRAMS OUTSIDE CENTRAL LIBRARY
Children's Department
Bookmobile story times (outdoor) 29 ( 24) 965 (682)
Children's Lib. storytimes @ BKM 4 ( 7) 179 (310)
CURRENT ACTIVE REGISTRATIONS 20,590 ( 15,501)
VOLUMES IN COLLECTION
LIBRARY MATERIALS VOLUMES ADDED VOLUMES WITHDRAWN
Books 558 (434) 472 (869)
Records ( ) 2 ( 9)
Cassettes 10 ( 16) 3 ( 41)
Microfilm 8 ( 5) ( )
Videocassettes 23 ( 1) 2 ( 2)
Compact Discs ( 16) ( )
DISBURSEMENTS
Deposited with City Treasurer's Office $1,893.23 ($1, 984. 99) • REVENUES
Late Return Charges $1,190.68 ($ 983.35)
Copyvend 7.15 ( 16.35)
Donor's Fund 530.20 ( 541.00)
Acct. #81411 29.95 ( 309.19)
Acct. #64661 119. 25 ( 126.10)
Colo. Loan (ILL) 16.00 ( 9.00)
Volunteer Hours: 40
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