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Home My WebLink About1989-09-19 PLB MINUTES• • • Englewood Public Library 3400 S . Elati St ., Englewood, CO 80110 (303-761-4376) MINUTES Englewood Public Library Board September 19, 1989 (Postponed from September 12, 1989) 9 D · The regular meeting of the Englewood Public Library was called to order at 7:35 p.m. by Chairman Al Quaintance. PRESENT: Al Quaintance, John Peterson (left at 9:20 p.m.), Larilyn Ashlock, John Gray, Virginia Johnson, Joe Rathburn, Bev Simon REGRETS: Mary Dounay, Dorothy Totton ALSO PRESENT: Sharon Winkle, Director of Library and Recreation Services, Alex Habenicht, City Council Representative to the Board, Leo and Margie Lentsch, Donna Gottberg,. Recording Secretary. Roll call was taken and a quorum declared present. Leo and Margie Lentsch, of the Fraternal presented a check for $1000 to Englewood used for the purchase of books on tape. Mrs. Lentsch for their generosity. Order of Eagles, Public Library to be The Board thanked Mr. & Sharon Winkle gave background noting that the Fraternal Order of Eagles has a Grant Fund. We applied for the grant and were successful in receiving the $1000. The Auxiliary of the Fraternal Order of Eagles usually give a generous donation each year. Newspapers will be notified so the community will be made aware of the receipt of these funds and their intended use. There were no unscheduled visitors. Mr. Quaintance turned the meeting over to Ms. Winkle for the Director's Report. The Library Services and Construction Act (LSCA) Planning Grant is ready to be finalized. This Grant was designed to take the Library through the preparation of Goals. A Values Report was distributed as prepared by Library Planner Lynn Roberts. Ms. Winkle asked the Board to finalize the two "Looking Around" reports. 89-22 MOTION: That the Board accept the Looking Around Report (Library) as presented. Moved by: Virginia Johnson Seconded by: Joe Rathburn Discussion followed with some wording changes being made to the report. Motion carried as amended. 89-23 MOTION: That the Board accept the Looking Around Report (Community) as presented. Moved by: John Peterson Seconded by: Joe Rathburn Motion carried. 89-24 MOTION: That the Board accept the Long Range Goals document as presented. Moved by: Bev Simon Seconded by: John Peterson Motion carried. Ms. Winkle noted that the Mission Statement had previously been accepted by the Board. Ms. Winkle distributed a packet of documents summarizing work to-date on the Library's 1991-1995 Plan. She gave background on the documents in the packet and questions were answered by Ms. . Winkle as they arose. She asked that the Board review the Values Report and the Strategic Directions and give comments and ask questions of the Planning Committee and Lynn Roberts at the October meeting where all will attend. There was discussion on the May 1989 Reference Services survey results. The Strategic Directions is a translation aid, in that the Library knows what it wants to do and this document guides the "how to" part of the planning. Action steps will be developed with this document, based on the Mission and Goals statements. The Board suggested some format changes. Ms. Winkle asked the Board to fill out a survey taking a look back as to how the planning was done. This survey parallels the one given at the onset of the planning process. These surveys will be tabulated, along with the surveys from staff. This is an important evaluation component of the grant project. The joint meeting of the Council and Library Board must be rescheduled. No date has been set. Ms. Winkle gave an update on the Board's Proposed Budget for 1990. City Manager Fraser did not want the Parks and Recreation Commission and the Library Board budgets to be combined. So the • • • • • • Board Budget will stand as presented, and a separate budget will be prepared for the Parks and Recreation Commission • Ms. Winkle gave background on the latest guidelines for budget reductions. All departments have been asked to make reductions. The Recreation Division will make cuts in personnel and programs. The Library Division will make cuts in personnel and materials. All reference staff part-time employees will be cut to 20/hrs/week for 1990. Sunday hours in June, July and August will be eliminated. All part-time staff (except the Bookmobile Page) will be limited to 20/hrs/week. Council will have its Budget Retreat on Sept. 30 and Oct. 1. Discussion followed with regard to expenditure reduction and revenues. John Peterson left at 9:20 p.m. Ms. Winkle noted that the Library has received an unsolicited Grant from the John and Catherine MacArthur Foundation in the form of 5 series of videos. The estimated value of the materials is $7000. On October 7 the Chamber of Commerce will host a Business Fair. The City will have a booth focusing on the City's "Quality of Life." More information will be forthcoming. Ms. Winkle gave an update on the Summer Reading Program. There was a 40% increase in books read, but only 8% more children participated. A total of 11,556 books was read . Ms. Habenicht gave a brief report on communication between Boards and Commissions and City Council. She asked for thoughts and ideas from the Board regarding methods designed to improve communication. Ms. Simon reported that Stan Oliner, curator of the Colorado Historical Society, wants to become a member of the Englewood Historical Society. He is very enthusiastic and will review our collection. He will be a speaker at the November meeting of the Society. Joe Rathburn suggested that the names of the first Board members be noted on a plaque. Ms. Winkle suggested that this could be included in a celebration of the 75th anniversary of the Library in 1995. Mr. Rathburn also noted that Elsie Malley will have her lOOth birthday in 1990, and a celebration is planned for the first Friday in March. Virginia Johnson announced that Sharon Winkle is the Woman of the Year for the Englewood Business and Professional Women for 1990. Congratulations .Sharon! Larilyn Ashlock's son is now working at the University Library in Lincoln, Nebraska while he attends school there • There was no discussion on the Statistical Report for August 1989. 89-25 MOTION: That the Minutes from the meeting of August 8, 1989 be approved as submitted. Moved by: Bev Simon Seconded by: Joe Rathburn Motion carried. The Board thanked Ms. Simon for serving refreshments this evening. Meeting adjourned at 9:40 p.m. 9-25-89 • • • •• Englewood Public Library 3400 S . Elati St ., Englewood, CO 80110 (303-761-4376) CIRCULATION Central Library (Incl. in-house) Bookmobile In House (Main) DAYS OF SERVICE (Main) (B:KM) AVERAGE DAILY CIRCULATION (Main) (BKM) SELECTED STATISTICS August -1989 22,792 5,527 3,909 (17,825)* ( 4 ,739) TOTAL: ( ) 31 ( 23 ( 609 ( 240 ( 27 ) ) 836) ) 24,410 (22,564) • TRAFFIC :coUNT (Main) (BKM) 21,562 5,646 (21 ,500) ( ) • AVERAGE DAILY TRAFFIC COUNT (Main) (BKM) 696 ( 245 ( 796) ) CIRCULATED TO ENGLEWOOD PATRONS TOTAL: 18,172 (17,187) ALD Reciprocal Borrowing Central Library Bookmobile OTHER Intra-County Borrowing** Central Library Bookmobile CCLS Reciprocal Borrowing Central Library Bookmobile TOTAL: 1,167 ( 1,373) 454 ( 321) TOTAL: 729 ( 267 ( 564) 204) TOTAL : 3,273 ( 2,549) 348 ( 366) TOTAL: 1,621 ( 1,694) 996 ( 768) 3,621 6,238 ( 2 ,915) 5 '377) Alice Terry School: Adult 4/14 Juvenile 34/105 TOTAL: 38 patrons, 119 items REFERENCE QUESTIONS Answered at Central Lib.*** Answered at Bookmobile TOTALS: Adult 2578 (2540) 237 ( 265) Juvenile 248 (223) 691 (420) *Parenthesis indicate activity for same month previous year. **Aurora, Littleton Totals 2826 (2763) 928 ( 685) 3754 (3448) ***Includes 9 Healthlink questions, 8 tax questions, 5 Local History questions. -2- LIBRARY SPONSORED PROGRAMS AT CENTRAL LIBRARY Children's Department Class visits to Library Special Programs & films LIBRARY BOARD MEETINGS MEETING ROOM USE BY OTHER GROUPS LIBRARY SPONSORED PROGRAMS OUTSIDE CENTRAL LIBRARY Children's Department Bookmobile sory times (incl. puppet plays) Bookmobile Librarian's visits to classes Class visits to Bookmobile Puppet Plays CURRENT ACTIVE REGISTRATIONS 20,943 ( 1S,91S) VOLUMES IN COLLECTION LIBRARY MATERIALS Books Records Cassettes Microfilm Compact Discs Videocassettes DISBURSEMENTS 10S,S91 (103,161) VOLUMES ADDED 639 (SOS) ( ) ( 26) 7 ( 8) ( 4) 21 ( 37) NUMBER 4 ( ) 4 ( 6) 1 ( 1) 64 ( SO) 7 ( ) ( 1) lS ( 10) ( 8) ATTENDANCE 48 ( ) 196 (302) 10 ( 7) SOl (396) 309 ( ) ( 28) 37S (268) (289) VOLUMES WITHDRAWN 239 (~24) 2 ( 1) s ( 16) ( ) ( ) 2 ( 1) Deposited with City Treasurer's Office $6,601.48 ($4,206.4S) REVENUES Late Return Charges ALO Copyvend Donor's Fund Acct. #81411 Acct. #64661 Colo. Loan (ILL) Volunteer hours: 46 8/89 dg $1,188.36 3,412.48 1,177.46 S80 .11 136.07 9S.OO 12. 00 ($1,049 .S7) ( 2,020.0S ( 29.lS) ( 742.30) ( 179.43) ( 170.9S) ( lS.00) • • •