The URL can be used to link to this page

Home My WebLink About1989-10-10 PLB MINUTES• • • .,, . ·, .. ... jl[j~ ::1;11 !::!1i 1m 1 : iill; llil·i jl1:1 .,l :IJ Eng 1 e wood Pub 1 i c Li bra r y !I!!!! 3400 S . Elati St., Englewood, CO 80110 (303-761 -4376) ijll;? ---------......JUi'i'1;; ,,.. ···: MINUTES ENGLEWOOD PUBLIC LIBRARY BOARD October 10, 1989 The regular meeting of the Englewood Public Library Board was called to order at 7:28 p.m. by Chairman Al Quaintance. PRESENT: Al Quaintance, John Peterson, Larilyn Ashlock, Mary Dounay, John Gray, Virg inia Johnson, Joe Rathburn, Bev Simon, Dorothy Totten ALSO 9 B PRESENT: Sharon Winkle, Director of Library and Recreation Services, Alex Habenicht, Council Representative to the Board, (Staff Members) Lelle Holmes, Hank Long, Joan Hinkemeyer, Leioma Koestner, Lynn Roberts, Library Planner, Donna Gottberg, Recording Secretary · Roll call was taken and a quorum declared present. There were no scheduled or unscheduled visitors. Mr. Quaintance turned the meeting over to Ms. Winkle, who introduced Lynn Roberts, Library Planner. Ms. Roberts made a presentation on the Planning Process from beginning to the present. She also gave guides for the future. She stated that the process went very well all the way through and thanked the entire staff and administrative personnel as well as the Board for all their support. Comments and questions followed. Sharon Winkle stated that the timeline was kept throughout the process, and suggests now that the staff become involved in activity definition as time permits. Ms. Simon suggested that community groups become involved. Ms. Winkle noted that the plans made for 1991-1995 are a guide only, and that changes can be made along the way through the 5 year period . Ms. Roberts noted that the Englewood Public Library is the first in Colorado to complete a plan based on Public Library Association (PLA) model and did an excellent job. The Board thanked Lynn for all her help and for an excellent presentation this evening. Director's Report Ms. Winkle distributed a draft brochure regarding the Library's plan for 1991-1995 to those present, for future distribution to the Council and the community. She asks that Board members forward any suggests or changes to her as soon as possible. Ms. Dounay offered to take any documents to the School Board meetings as information. Ms. Winkle and Mr. Quaintance noted there is a Colorado Library Association (CLA) meeting on November 4th and 5th in Colorado Springs. Lynn Roberts will take part in the program. Ms. Winkle noted there are funds available for Board members who wish attend. Keep any receipts you have and turn them in for reimbursement. There will be workshops regarding the use of focus groups on Saturday, Nov. 4th. Ms. Winkle gave a brief update on the Budget Retreat. She noted there were no major changed made that directly affect Library services. The Library plans to reduce personal services expenditures via reduction, as required by the City Manager, in hours of part-time employees beginning January l, 1990. There was no change in the funding for materials. The 1990 level of funding for materials is lower than the 1986 level. The Library will again seek increased materials funding in 1991. The goals from the planni ng progress will help guide us in planning from year to year. Discussion followed. Effective with the 1990 Budget the City will begin paying 50% of insurance costs for part-time employees. There were no salary increases for part-time employees for 1989. Discussion followed. Director's Choice Ms. Winkle passed along as information that Mr. Robert Gillpatrick donated $1000 to the Library for purchase of travel videos for the Library collection. A letter from the Board thanking Mr. Gillpatrick will be drafted. A tentative Council/Board meeting has been set for Monday, October 30. This will be a good time to acquaint Council with the work done by the Planning Committee. Ms. Winkle will have documents ready and available for presentation to Council. An Open House for the Library is planned for November 15. The theme "Services to Youth" will be incorporated with Children's Book Week. Ms.·Winkle reminded the Board that 1989 is the "Year of the Young Reader" across the United States. • • • • • • Chairman's Choice Mr. Quaintance asks that you contact him or Donna regarding a group effort to attend the CLA meeting in November. Members' Choice Ms. Totten plans to attend the CLA meeting in November. No committee reports. No discussion on the Statistical Report for September 1989. Larilyn Ashlock requested meeting Minutes be amended as follows: It is Ms. Ashlock's nephew rather than her son who is attending school at Lincoln Nebraska. 89-26 MOTION: That the Minutes from the September 19, 1989 meeting be approved as amended. Moved by: Mary Dounay Seconded by: Joe Rathburn Motion carried. Meeting ad j our ned at 9:1 5 p.m. 10/11/89 dg octmin • • • Englewood Public Library SELECTED STATISTICS September 1989 CIRCULATION Central Library (incl.in-house) 21,245 (16,658)* Bookmobile 6,431 ( 8,207) TOTAL: 23,902 In house 3, 774 DAYS OF SERVICE (Main) 29 ( 26) (BKM) 21 ( ) AVERAGE DAILY CIRCULATION (Main) 732 ( 956) (BKM) 306 ( ) TRAFFIC COUNT (Main) 20,550 (14, 796) (BKM) 8,809 ( ) AVERAGE DAILY TRAFFIC COUNT(Main) 709 ( 569) (BKM) 419 ( ) CIRCULATED TO ENGLEWOOD PATRONS TOTAL: 18,079 ALD ReciErocal Borrowing Central Library 1,063 ( 1,218) Bookmobile 440 ( 729) TOTAL: 1,503 Other Intra-County Borrowing** Central Library 507 ( 555) Bookmobile 205 ( 253) TOTAL: 712 CCLS Reciprocal Borrowing Central Library 3,217 ( 2,700) Bookmobile 391 ( 656) TOTAL: 3,608 TOTALS: 5,823 Alice Terry: Adult 5/48 Juv. 32/162 TOTAL: 37people, 210 items REFERENCE QUESTIONS Answered at Cent. Lib. *** Answered at Bookmobile TOTALS: ADULT 2580 (2306) 253 ( 269) JUVENILE 393 (255) 1068 (1122) (24,865) (18, 754) ( 1,947) ( 808) ( 3,356) ( 6,111) TOTAL 2973 (2561) 1321 (1391) 4294 (3952) *Parenthesis indicate activity for same month pre~ious year **Aurora, Littleton ***Includes 16 Health questions, 7 tax ques., 2 local history quest, -2- LIBRARY SPONSORED PROGRAMS AT CENTRAL LIBRARY Children's Department Class visits to Library Adult Department Open House Tours LIBRARY BOARD MEETINGS MEETING ROOM USE BY OTHER GROUPS LIBRARY SPONSORED PROGRAMS OUTSIDE CENTRAL LIBRARY Children's Department Bookmobile story times Bookmobile Librarian's visits to classes Class visits to Bookmobile CURRENT ACTIVE REGISTRATIONS VOLUMES IN COLLECTION LLBRARY MATERIALS Books Records Cassettes Microfilm Videocassettes DISBURSEMENTS 21,S6S ( 16,SOS) 106,029 (103,263) NUMBER 12 ( 1) ( 1) ( 2) 1 ( 1) S3 ( 32) 6 ( 8) 11 ( 43) 21 ( lS) ATTENDANCE 300 ( SS) ( 70) ( 10) 11 ( 9) 612 (32S) 108 (131) 244 (1084) 486 (371) VOLUMES ADDED 719 (S74) ( ) VOLUMES WITHDRAWN 281 ( 4 72) 4 ( 28) s ( 9) S6 ( lS) 16 ( 20) 3 ( 44) ( ) ( 3) Deposited with City Treasurer's Office $3,8S9.6S ($19,787 .3S) REVENUES Late Return Charges CCLS Copyvend Donor 1 s Fund Acct. #81411 Acct. #64661 Colo. Loan (ILL) Volunteer Hours: 41 9/89 dg $1,131.23 30.00 2,419.40 212. 02 62.00 s.oo ($ 1,119 .88) ( 16 ,9 22 .00) ( 17.0S) ( 1,481.40) ( 98.17) ( 136.7S) ( 12.10) • • •