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Home My WebLink About1990-02-13 PLB MINUTES• • • Englewood Public Library 3400 S . Elati St ., En9lewood, CO 80110 (303)762-2560 MINUTES Englewood Public Library Board February 13, 1990 The regular meeting of the Englewood Public Library Board was called to order at 7:32 p.m. by Chairman John Peterson. PRESENT: John Peterson, Larilyn Ashlock, Douglas Cohn, Mary Dounay, John Gray, Virginia Johnson, Al Quaintance, Dorothy Totten REGRETS: Joe .Rathburn ALSO PRESENT: Sharon Winkle, Director of Library and Recreation Services, Alex Habenicht, City Council Representative to the Board, Donna Gottberg, Recording Secretary Roll call was taken and a quorum declared present. There were no scheduled or unscheduled visitors. Chairman Peterson introduced Douglas Cohn, newly appointed Board member whose term expires 2-1-94. Mr. Cohn gave a brief family background. Larilyn Ashlock was reappointed to a full term expiring 2-1-94. Chairman Peterson turned the meeting over to Ms. Winkle for the Director's Report. Director Winkle gave an update on the Library Board Action regarding the expenditure of unencumbered 1989 funds. Background was given for the benefit of new member. In discussion with City Manager Fraser and City Council $400 was approved for expenditure for talking books. There was discussion on the possible need for an orientation tape and handbook for Boards and Commissions. This is available through ICMA. After many suggestions and comments it was agreed that the Library Board would like to preview a copy of the tape. 90-6 MOTION: That the Board request a preview tape on boards and commissions orientation. Moved by: Al Quaintance Seconded by: John Gray Discussion followed. Motion carried. Ms. Winkle gave update and background for new member regarding the upgraded position of Library Services Manager. Employee Relations has approved the description and it has been classified. Recommendation from Employee Relations will go to the City Manager on Thursday of this week. The position will then be advertised (locally and through State Library jobline) and recruitment will begin. When interviews begin the Board showed an interest in having a Board member on the panel. Ms. Winkle agreed to inquire if this procedure was agreeable. 90-7 MOTION: That the Board desires to have a Board member sit in on the interview panel for the Library Services Manager position. Moved by: Virginia Johnson Seconded by: Douglas Cohn Discussion followed. Mary Dounay noted she would be available, and asked Board members to submit any questions they might have to her by mid-March. Motion carried. Director Winkle distributed a newspaper article on the 25 years of service by Adeline Czarny, the Library's Bookmobile Manager. An article from the American Libraries Magazine, regarding the EPL Open House last November and the T-shirt celebration was distributed. This celebration was arranged by our Reference Librarian Penny Lommen. The T-shirt contest was suggested by Elaine Lay. Both she and Penny are to be congratulated for the fine program and the good public relations. Director Winkle gave an update on the CD-ROM Grant. The equipment is ready to have a staff orientation next week. She hopes to be able to have an orientation for the Board in March. A brief update was given by Ms. Winkle regarding the Dynix Node of Irving Grant. This interface network should be ready for orientation in March. Chairman's Report Read an article from the N.Y. Times regarding extreme cuts in the Library Budget for Brooklyn. We are fortunate to have such a supportive City Council here in Englewood. We also have fine direction and a good plan for the future. He suggests the Board be thinking of things to dovetail with this plan. We need to think ahead as a group or as individuals. • • • Director Winkle noted that the City is conducting a city-wide survey. The surveys are to be mailed at random to 2000 dwellings and will have 40-60 questions regarding City programs, respondent gage, level of satisfaction with the City and policy-making decisions. Chairman Peterson expressed his esteem and thanks for the service of Al Quaintance. Also expressed the appreciation of all to Bev Simon for her many years of service on the Board. It was suggested that all Board members, past and present, be honored at the Fall Open House in this "Year of the Trustee." A Committee was formed to plan such an event this Fall. Members are Larilyn Ashlock and Virginia Johnson. A Resolution will be composed by Al Quaintance regarding the heartfelt thanks of the Board to Ms. Simon. Board agreed. Members' Choice Alex Habenicht noted that the Mayor's Office has requested that a proclamation be prepared regarding a November library event. She is sponsor to that proclamation and will have more information at the next meeting. ' Mary Dounay shared with the Board the request of several high school students asking if they could do volunteer community service. Sharon answered that last year she attended the school giving such information, but no one ever came forth. Ms. Winkle said she will contact school officials again. Director Winkle wanted the Board to know the City has completed its study on the air in the building. Joan Hinkemeyer, Information Services Administrator cannot work by Doctor's orders until the problem is resolved. So far filters have been changed and bhe air exchange has been corrected. Much more is needed throughout the City at an approximate cost of $200,000. Council member Habenicht stated that this need will be presented to City Council soon. The Board requested a card be sent to Ms. Hinkemeyer to let her know they are thinking of her and hope her health improves. Dorothy Totton noted an article in the State newsletter regarding a Preservation Alliance. This is a new organization in the State. She has been on a committee previously and has an interest in this subject. It is hoped a plan could be formulated throughout the State to stop the deterioration of documents. Ms. Totton noted another article regarding a National Card for Libraries. The Statistical Report fpr 1989 was not discussed. Director Winkle noted that graphs were not available at this time • There were no comments regarding the Statistical Report for January 1990. 90-8 MOTION: That the Board accept the Minutes from the January 9, 1990 meeting as presented. Moved by: Al Quaintance Seconded by: Dorothy Totten Motion carried. Meeting adjourned at 8:42 p.m. • • • • .,, "!j:: iiiiti *iJI i::i1! !:lili 1111; llil·i jl,1 :1 'I :ll Engl e wood Pub l i c Li bra r y !Ii!!! 3400 S . Elati St ., Englewood, CO 80110 (303)762-2560 ijll;i ..---------.....Jlli!:ll:· SELECTED STATISTICS January 1990 CIRCULATION Central Library (incl. in-house) Bookmobile In-House DAYS OF SERVICE (Main) (BKM) AVERAGE DAILY CIRCULATION (Main) (BKM) TRAFFIC COUNT (Main) (BKM) AVERAGE DAILY TRAFFIC COUNT (Main) (BKM) 25,364 7,459 4,052 (20,099)* ( 7,923) TOTAL: ( ) 30 ( 22 ( 28) ) 710 339 21,436 8,302 ( 1, 001) ( ) (20,843) ( ) 715 ( 377 ( 744) ) 28' 771 (28,022) CIRCULATED TO ENGLEWOOD PATRONS TOTAL: 21,685 (20,541) ALO Reciprocal Borrowing Central Library Bookmobile OTHER Intra-County Borrowing** Central Library Bookmobile CCLS Reciprocal Borrowing Central Library Bookmobile TOTALS: 1,490 ( 1,593) 602 ( 664) TOTAL: 777 ( 149 ( 617) 260) TOTAL: 3,670 399 ( 3,731) ( 616) TOTAL: 2,092 ( 2,257) 926 ( 877) 4,069 7,087 ( 4,347) ( 7,481) Alice Terry: Adults 1/3 Juvenile 104/304 TOTALS: 105 patrons 307 items REFERENCE QUESTIONS . ADUST Answ. at Central Library*** • Answ. at Bookmobile TOTALS: ------------ 3161 (2889) 316 ( 299) JUVENILE 356 (298) 1220 (840) TOTALS 3517 (3187) 1536 (1139) 5053 ( 4326) *Parenthesis indicate activity for same month previous year **Aurora, Littleton ***Includes 25 Health questions, 71 tax qRestions, 4 local history questions -2- LIBRARY SPONSORED PROGRAMS AT CENTRAL LIBRARY Children's Department Story Times Tours LIBRARY BOARD MEETINGS MEETING ROOM USE BY OTHER GROUPS LIBRARY SPONSORED PROGRAMS OUTSIDE CENTRAL LIBRARY Children's Department Bookmobile story times BKM Librarian's visit to classes CURRENT ACTIVE REGISTRATIONS 23,114 ( 18,155) VOLUMES IN COLLECTION 108,826 (104,152) NUMBER 5 ( 4) ( 3) 1 ( 1) 39 ( 4 2) 10 ( 11) 33 ( 33) ATTENDANCE 79 ( 62) ( 23) 10 ( 12) 366 ( 48 7) 168 (210) 855 (843) LIBRARY MATERIALS Books VOLUMES ADDED 742 (475) VOLUMES WITHDRAWN 96 (193) Records Cassettes Microfilm Compact Discs Videocassettes DISBURSEMENTS Deposited with City Treasurer's Office REVENUES Late Return Charges Copyvend Donor's Fund Colo. Loan (ILL) Acct. #81411 Acct. #64661 VOLUNTEER HOURS: 49 1/90 dg ( ) 7 ( 57) 7 ( 5) so ( 9) 29 ( 11) $2,799.53 $1,586.94 34 .10 940.50 21.00 107.24 109.75 8 ( 4) 26 ( 84) ( ) ( 1) 1 ( 1) ($2, 501. 80) ($1, 597. 30) ( 22.30) ( 716. 75) ( 5. 00) ( 110.95) ( 49.50) • • •