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Home My WebLink About1990-05-08 PLB MINUTES• • • Englewood Public Library 3400 S . Elati St ., Englewood , CO 80110 (303) 762-2560 MINUTES Englewood Public Library Board May 8, 1990 In the absence of Chairman Peterson the regular meeting of the Englewood Public Library Board was called to order by Vice-Chairman Larilyn Ashlock at 7:32 p.m. PRESENT: Larilyn Ashlock, Douglas Cohn, Mary Dounay (arrived at 7:55 p.m.), Virginia Johnson, Al Quaintance, Dorothy Totton. REGRETS: John Peterson, Joe Rathburn ALSO PRESENT: Sharon Winkle, Director of Library and Recreation Services, Alex Habenicht, City Council Representative to the Board, Donna Gottberg, Recording Secretary Roll call was taken and a quorum declared present. There were no scheduled or unscheduled visitors.· Vice-Chairman Ashlock turned the meeting over to Director Winkle for the Director's Report. Director Winkle gave background on compilation .of applications for the position of Library Service Manager. After reviewing the applications she saw there were only 2 t°hat had the minimum qualifications for the posit i on. At a suggestion from one of the Department Supervisors she contacted Hank Long, former Library Services Administrator, and asked if he might be interested in applying for this position. He was and will begin work in that position on May 21. The city Manager will appoint Mr. Long to the Board as an ex officio non-voting member, and he will attend future Board meetings in place of Ms. Winkle. Director Winkle explained the structure of the Library/Recreation Department. Discussion followed . Director Winkle noted that the first data base of the CD-ROM (Facts on File) will be put out for the public soon. The progress has been slow with this item due to software problems. Director Winkle announced that Library staff has planned an Open • House to be held May 19 in recognition of the 70th anniversary of the Library. At the Open House past and present Board members will be recognized. Penny Lommen and Nancy Bunker have worked on this event. There will be songs and silent films from the 20's, the period during which the Library was founded. Mr. Long will attend if at all possible. Ms. Bunker has prepared a display for the foyer (see latest copy of The Legacy). Refreshments will be served. Ms. Johnson, Ms. Dounay and Mr. Quaintance volunteered to help serve. During the 3 p.m. reception Ms. Beverly Simon will make a few comments. Joe Rathburn gave a report to Director Winkle regarding availability and cost of obtaining a plaque naming all past and present Board members. A walnut plaque with header plate and holding 100 brass plates (including engraving) would cost $375.00 from Forum Engraving. Ms. Habenicht suggested 2 plaques be ordered, but after discussion it was decided only 1 plaque was needed now and Forum Engraving is very good at matching items for the future. 90-13 MOTION: That the Board purchase one plaque this year with header plate and 100 brass plates to honor past and present Board members, with consideration of a 2nd plaque for the future. Moved by: Dorothy Totton Seconded by: Al Quaintance Discussion followed Motion carried. The City Council Mission Statement (mailed earlier) was brought forth for discussion. The Goals and Objectives part of ~he statement is not available in final form, but Ms. Habenicht listed the goals. Discussion followed. Director's Choice Kathy Kolenc, former Library Assistant, passed away last Saturday. Her funeral will be held Thursday, May 10, at All Souls Catholic Church. EPL was published in the FYI column of the Rocky Mountain News. Ms. LeiOma Koestner, Circulation Manager, submitted a full report on the Fine Free Week to Director Winkle. This was distributed to Board members and discussion followed. John Gray has not submitted a formal resignation in writing. Director Winkle has proceeded to notify Council of his resignation and expects that a new appointee will be named to fill the unexpired term. Chairman's Choice Ms. Ashlock noted that a Town Meeting is to be held May 15 at Sinclair School. At that time Citizen of the Year (Beverly Simon) will be honored. • • • • • Members' Choice Mr. Cohn suggested the library carry a book of tax forms during the tax season. Director Winkle gave background on the Library's carrying tax forms and noted expense, lack of staff, and displacement of Library Services led the Library to drop that service. Discussion followed. Ms. Habenicht noted that there is a program for the Macintosh computer called Macintax available that carries some of the out of state forms. Ms. Winkle noted that the Library's Macintosh needs upgrading. Staff will discuss whether to upgrade the units or to discontinue the service during preparation of the 1991 Budget Recommendations. Ms. Dounay reminded persons present that Englewood Schools will host a Public Forum on Monday, May 14. This is a special session to be held at Sinclair School at 6 p.m. and a video will be shown lasting approximately 40 minutes. Ms. Totten asked that a card be sent from the Board to the Kolenc family. Ms. Totten has been involved in arranging her church library . She noted that after asking members to return their books 5 out of 30 were returned, one of which had been checked out in 11983. Ms. Totten noted Doug Cohn's picture was in the school news. He gave a presentation on mining and gold panning to the schools. She suggested he give the presentation to the Englewood Historical Society. Mr. Quaintance gave raves on the West Side Story presentation by the Englewood High School. Ms. Habenicht's daughter was outstanding as Maria. There were no committee reports. The Statistical Report for April 1990 was briefly discussed, with Ms. Winkle noting the continued upswing of reference questions at the main library. The Board thanked Ms. Ashlock for the lovely refreshments. 90-14 MOTION: That the Board accept the Minutes from the April 10, 1990 meeting as presented. Meeting adjourned at 8:40 p.m. maymin 5-9-90 dg • Englewood Public Library 3400 S . Elati St., Englewood, CO 80110 (303)762 -2560 CIRCULATION Central Library (incl. in-house) Bookmobile In-House DAYS OF SERVICE (Main) (BKM) AVERAGE DAILY CIRCULATION (Main) (BKM) ~TRAHTr rrnJNT (Main) ~ (8!01) AVERAGE DAILY TRAFFIC CT. (Main) (BKM) SELECTED STATISTICS April 1990 22,238 5,985 3,132 (21,054)* ( 9,217) TOTAL: ( 2,197) 29 ( 20 ( 659 ( 299 ( 30) 21) 702) 439) 21,825 7,844 (23,289) ( 8,814) 753 ( 392 ( 776) 420) 25,091 (28,074) CIRCULATED TO ENGLEWOOD PATRONS TOTAL: 18,149 (20,831) ALO Reciprocal Borrowing Central Library Bookmobile OTHER Intra-County Borrowing** Central Library Bookmobile CCLS Reciprocal Borrowing Central Library Bookmobile TOTALS: 1,493 ( 1,555) 412 ( 635) 632 ( 167 ( 587) 254) 3,753 485 ( 3,632) ( 580) TOTAL: TOTAL: TOTAL: l, 905 ( 2, l 90) 799 ( 841) 4,238 6, 942 ( 4,212) ( 7,243) Alice Terry: Adult 5/37 Juv. REFERENCE QUESTIONS 37/161 TOTAL: 42 Adult patrons 198 items Answ. at Central Library*** Answ. at Bookmobile TOTALS: 3624 (2751) 291 ( 313) Juv·enile 275 (424) 896 (1222) •:~~;~~~~i~-i~~icate activity for same month previous year. **Aurora, Littleton TOTALS 3988 (3175) 1187 (1535) 5086 (4710) ***Includes 18 Health questions, 626 tax questions, 15 local history questnns. continued ••••• -2- LIBRARY SPONSORED PROGRAMS AT CENTRAL LIBRARY Children's Department Story times Class visits to Library Special Programs LIBRARY BOARD MEETINGS MEETING ROOM USE BY OTHER GROUPS LIBRARY SPONSORED PROGRAMS OUTSIDE CENTRAL LIBRARY Children's Department Bookmobile story times BKM Librarian's visits to classes Special Programs EPL visits to schools CURRENT ACTIVE REGISTRATIONS 24,085 ( 19,458) VOLUMES IN COLLECTION 109,617 (104,564) LIBRARY MATERIALS Books Records Cassettes Microfilm Compact Discs Videocassettes DISBURSEMENTS Deposited with City Treasurer's Office REVENUES Late Return Charges Copyvend Donor's Fund Colo.~ ·Loan (ILL) Acct. #81411 Acct. #64661 Acct. #44741 (refund) Volunteer Hours: 60 4/90 dg NUMBER ATTENDANCE 4 ( 4) 81 ( 79 . 4 ( 3) 60 ( 36 2 ( 1) 1 ( 1) 47 ( 57) 8 ( 8) 36 ( 26) 6 ( 3) 25 ( ) 82 ( 30) 11 ( 9) 591 (671) 165 (143) 897 (675) 230 (335) 500 ( ) VOLUMES ADDED VOLUMES WITHDRAWN 334 (486) 134 (358) ( ) 7 ( ) 25 ( 2) 11 ( 6) 15 ( 18) ( ) ( 5) ( ) ( 9) ( 1) $3,305.65 ($2,463.44) $1,085.42 ($1,394.51) 1,230.45 ( 28.50) 555.40 ( 642.20) 12.00 ( 6. 70) 253.38 ( 158.56) 169.00 ( 176. SO) ( 56.47) • • DATE May 21, 1990 INITIATED BY STAFF SOURCE ISSUE/ACTION PROPOSED COUNCIL COMMUNICATION AGENDA ITEM SUBJECT 9 (b) Appointment. Public Library Board Public Lib. Board Resignation and Sharon Winkle, Dir. of Library & Recreation Services Council accept the resignation of John Gray from the Public Library board and appoint an eligible person to serve on the Board for the balance of the term which will expire on February 1, 1993. BACKGROUND On the afternoon of April 10, 1990, Board Member John Gray submitted his resignation from the Public Library Board to Director Winkle and asked that she convey that resignation to the Board at its monthly meeting that evening. Director Winkle complied with Mr. Gray's request and the Board asked that information regarding the resignation be transmitted to City Council for action. The resignation was oral. Mr. Gray stated his intent to follow it with a written resignation but to date no such communication has been received.