HomeMy WebLinkAbout1990-06-12 PLB MINUTES•
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Englewood Public Library
3400 S . Elati St ., Englewood, CO 80110 (303)762-2560
MINUTES
ENGLEWOOD PUBLIC LIBRARY BOARD
June 12, 1990
The regular meeting of the Public Library Board was called to
order by Chairman John Peterson at 7:30 p.m.
PRESENT: John Peterson, Larilyn Ashlock, Douglas Cohn, Mary
Dounay, Virginia Johnson, Al Quaintance, Joe Rathburn,
Dorothy Totton
ALSO
PRESENT: Hank Long, Library Service Manager, Sharon Winkle,
Director of Library and Recreation Services, Alex
Habenicht, Council Representative to the Board, Donna
Gottberg, Recording Secretary
Roll call was taken and a quorum declared present.
There were no scheduled or unscheduled visitors.
Chairman Peterson turned the meeting over to Hank Long for the
Library Service Manager Report.
Mr. Lon9 thanked everyone present for the warm welcome.
A memo from the City Manager was distributed earlier to the
members regarding the 1990 budget cuts. Approximately $13,000
will need to be cut from the 1990 budget for the Library and
Administration. Mr. Long will have a true figure available in
the near future. He will. keep the Board apprised as information
becomes available. Discussion followed.
A 1991 Budget Preparation/Guidelines document ha.9 been
distributed earlier regarding cuts in the upcoming 1991 budget.
The Library must come in with 95% of the figure of the 1990
budget due to the slow economy not only in Englewood but the
entire area. Mr. Long estimates approximately $31,000+ will be
the dollar figure for cuts in 1991. The Board cut will only be
approximately $140. This reduction for the Library will mean
major service points must be involved, as the book budget cannot
be cut further. He figures the average inflation rate on books
is 6%. Brief discussion followed.
Budget meetings begin between the city Manager and Council with
the departments in mid-July.
Mr. Long noted there is a Public Forum on the Budget at 7:30 p.m.
on June 18th at the City council meeting.
Mr. Long distributed to those present documents regarding the
budget (goals and objectives), organizational chart of the
Library, and a requested facilities improvement list for the 1991
Budget. Director Winkle gave a brief background on the planning
of the 1990 budget and how the improvements were involved.
Discussion followed.
Ms. Habenicht gave a brief report regarding her work on a
committee to prioritize areas of service by the City. She noted
people in the community need to speak up regarding the city
budget.
Mr. Long noted new carpet for the Library is planned for 1990.
The funds will come from the Public Improvement Fund at a cost of
approximately $66,000 with an additional $1,100 budgeted for
relocation of the Circulation Desk. This is being planned for
late August as there is a possibility the Library will need to
close for a few days for those improvements. He will keep the
Board informed as information becomes available.
The outside (main entrance) doors are in bad shape, just worn
out. The plan is to replace them with sliding glass doors from
funds in this year's Building Maintenance budget. The inside
doors are in the same bad condition and hopes to have funds
available to replace these in the future.
Mr. Long and Director Winkle gave in-depth background as to how
the Dynix System must be upgraded annually in order for us to
continue to receive software from Dynix at no cost. At this
point in time the Library is at a standstill until the City can
upgrade .the Prime Computer System. Discussion followed.
Applications for the Library Board vacancy are still being
received. Ms. Habenicht noted that interviews for all Board is
scheduled for June 27.
The City of Englewood is applying for a grant for the development
of a recycling program. An answer could be heard as soon as
mid-June.
Mr. Long distributed a document on service levels as they relate
to the Library. Council is doing a study with these levels.
Chairman's Choice
Mr. Peterson briefly discussed the quiz sent out earlier to the
Board. Answers will be sent to the Board members soon.
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Mr. Peterson highly recommends the reading of How Superstition
Won & Science Lost/by Burnham. He donated his copy to the
Library.
Mr. Peterson suggested the Library work up a public relations
quiz, giving small prizes. The quiz would be geared to 4 age
groups, children, business, general, seniors. Discussion
followed
Members' Choice
Mr. Cohn asked if we could ask citizens to donate books. Mr.
Long answered that we do take donations, but only about 1% can be
used in 'the collection, so it does take a lot of time to sort
through for such a small gain. Mr. Long suggested a "wish" list
where citizens or businesses in the area could see an item and
purchase it for the Library. In this way the real needs of the
Library could be fulfilled.
Ms. Ashlock noted that the Historical Society is nearing the
close of stories for the book. There are already over 200
stories complete and ready for printing.
Dorothy Tatton asked if any Board member plans to attend the
Regional Conference which leads to the Governor's Conference.
She felt someone should attend if at all possible. Mr. Peterson
asks that the Board members think about it and this will be
discussed at the August meeting.
Mary Dounay noted how glad she was to have Hank back on staff.
Alex Habenicht welcomed Hank back to Englewood.
Virginia Johnson noted that Al Quaintance and his wife recently
celebrated their 50th wedding anniversary.
There were no committee reports.
The Statistical Report for May 1990 was distributed to the
members.
One correction was to be made to the Minutes from May 8, 1990.
On Motion 90-14 it should be noted that it was moved by Dorothy
Tatton and seconded by Mary Dounay, motion carried.
90-15 MOTION: That the Board accept the Minutes from the May 8,
1990 meeting as presented and corrected.
Moved by: Al Quaintance
Seconded by: Joe Rathburn
Motion carried.
Ms. Dounay asked if there had been any response from the patron
who was challenging one of the Library book. Mr. Long said
nothing further was received from her.
The Board thanked Mr. Peterson for the refreshments this evening.
Meeting adjourned at 8:42 p.m.
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Englewood Public Library
3400 S . Elati St., Englewood, CO 80110 (303)762-2560
Selected Statistics
May 1990
CIRCULATION
Central Library (incl. in-house)
Bookmobile ·
In-house (main)
DAYS OF SERVICE (Main)
(BKM)
AVERAGE DAILY CIRCULATION (Main)
(BKM)
TRAFFIC COUNT (Main) ~ (BKM)
AVERAGE DAILY TRAFFIC COUNT (Main)
(BKM)
20,721
7,207
2,684
(21,028)*
( 6, 619)
( 2,869) TOTAL:
30 (
23 (
30)
22)
601 (
313 (
701)
301)
20,562
8,074
685
351
(21, 641)
( 7,923)
( 721)
( 360)
25,244 (24, 778)
CIRCULATED TO ENGLEWOOD PATRONS TOTAL: 19,269 (18,173)
ALO Reciprocal Borrowing
Central Library
Bookmobile
1,301
344
( 1,417)
( 380) TOTAL:
OTHER intra-County Borrowing**(Main) 448 (
(BKM) 168 (
718)
200) TOTAL:
CCLS Reciprocal Borrowing
Central Library
Bookmbbile
TOTALS:
3, 2 5 9 ( 3, 5 64)
455 ( 326) TOTAL:
1,645 ( 1,797)
616 ( 918)
3, 714
5,975
( 3,890)
( 6,605)
Alice Terry School: Adult 4/10 Juvenile 50/212) Total: 54 patrons, 222 items
Reference Questions
Answ. at Central Lib. ***
Answ. at Bookmobile
TOTALS:
Adult
2629 (2621)
322 ( 249)
Juvenile
293 (275)
1062 (852)
•-~~~~~~~~~i~-i~~i~~~~ activity for sane month previous year.
*Aurora, Liftleton
Totals
2922 (2896)
1384 (1101)
4306 3997
*** Includes 10 Health questions, 13 tax questions, 11 Local History questions.
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LIBRARY SPONSORED PROGRAMS AT CENTRAL LIBRARY
Children's Department
Story Times
Class visits to Library
Special Program (Open House)
Adult Department
Adult Tour (Craig Hospital)
LIBRARY BOARD MEETINGS
MEETING ROOM USE BY OTHER GROUPS
LIBRARY SPONSORED PROGRAMS OUTSIDE CENTRAL LIBRARY
Children's Department
Bookmobile story times
BKM Librarian's visit to classes
Children's Lib. visits to classrooms
BKM Lib. Special Programs
Adult Department
4 Homebound patrons (42 titles)
CURRENT ACTIVE REGISTRATIONS 24,371 ( 19,819)
VOLUMES IN COLLECTION 110,136 (105,191)
NUMBER
3 ( 4)
3 ( 2)
1 ( )
1 ( )
1 ( 1)
56 ( 59)
8 ( 8)
27 ( 23)
2 ( 5)
( 4)
ATTENDANCE
59 (103)
35 ( 42)
75 ( )
5 ( )
9 ( 8)
498 (536)
175 (139)
663 (595)
490 (1144)
("/i'S)
LIBRARY MATERIALS VOLUMES ADDED VOLUMES WITHDRAWN
Books 594 (819) 75 (192)
Records 1 ( ) ( )
Cassettes 50 ( 11) ( 1)
Microfilm 10 ( 12) ( )
Compact Discs 1 ( 1) ( )
Videocassettes 16 ( 68) 1 ( )
DISBURSEMENTS
Deposited with City Treasurer's Office $4,880.08 ($4,414.51)
REVENUES
Late Return Ch a rges $1,464.83 (1,395.78)
ALO 2,362.75 (1,983.48)
Copyvend 46.35 ( 34. 60)
Donor's Fund 502.75 ( 739.40)
Colo. Loan (ILL) 4.00 ( 14. 00)
Colo • .Payment for Lending 225.33 ( )
Acct. #81411 119. 07 ( 79.55)
Acct. #64661 105.00 ( 167. 70)
Acct. # 31991 (donation) 50.00 ( )
Volunteer Hours: 13
5/90 dg
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RESOLUTION NO.
SEJUES OF 1990
6 (b) (iii)
A RESOLUTION APPOINTlliG JEFF DAVIS TO FILL A POSITION ON THE PUBLIC LIBRARY
BOARD FOR THE CITY OF ENGLEWCX>D.
WHEREAS, John Gray resigned his rrembership on the Englewood Public
Library Board; and
WHEREAS, this resignation leaves a vacancy on the Englewood Public
Library Board;
NC:W, THEREFORE, BE IT RESOLVED BY THE CITY cotJNcIL OF THE CITY OF
ENGLEi\QOD I COLORADO I THAT:
Jeff Davis is hereby appointed to serve on the Englewood Public Library
Board, term to expire February 1, 1993.
ADOPTED AND APPROVED this 2nd day of July, 1990.
SUsan Van Dyke, Mayor
Attest:
Patricia H. Crow, City Clerk
I, Patricia H. CrCJN, City Clerk for the City of Englewood, Colorado,
hereby certify the above is a true copy of Resolution No. ~' Series of 1990.
Patricia H. Crow