The URL can be used to link to this page

Home My WebLink About1990-10-09 PLB MINUTES• • • Englewood Public Library 3400 S . Elati St., En9lewood, CO 80110 (303) 762-2560 MINUTES ENGLEWOOD PUBLIC LIBRARY BOARD October 9, 1990 The regular meeting of the Englewood Public Library Board was called to order at 7:30 p.m. by Chairman John Peterson. PRESENT: John Peterson, Larilyn Ashlock, Douglas Cohn, Jeff Davis, Virginia Johnson, Al Quaintance, Joe Rathburn, Dorothy Tatton REGRETS: Mary Dounay ALSO PRESENT: Hank Long, Library Director, Joan Hinkemeyer, Information Services Administrator, Alex Habenicht, City Council Representative to the Board, Donna Gottberg, Recording Secretary. Roll call was taken and a quorum declared present. There were no scheduled or unscheduled visitors. Chairman Peterson turned the meeting over to Hank Long, Director, who in turn gave the floor to Joan Hinkemeyer, Information Services Administrato~ for a report on reference services in the library. Ms. Hinkemeyer gave background on reference librarians and what they need to know and how to use that knowledge. EPL is short staffed in reference but the personnel we have do a terrific job. A question and answer period followed. The Board thanked Ms. Hinkemeyer for her presentation. "Battle of the Books" literature was distributed. Director Long noted that if the Board was interested he could have presentations from Circulation staff and Technical Services staff. Mr. Long further stated he would give a personal tour of the behind the scenes working areas of the library to anyone who was interested. Discussion followed. Director Long brought up for discussion the major changes in personnel in the past week. It was the feeling of the City Manager and Council that the City was "top heavy" in management. By eliminating several administrative positions the City made a reduction of approximately $300,000 in salaries for 1991. Sharon Winkle was one of the dismissals, which saddened all library staff and many persons in other City departments. The Library is again a separate department from Recreation. Hank Long is Director of the Library, and Jerrell Black is Recreation Director. It is hard for Mr. Long to step into this position, as Sharon was a great supervisor and good friend. He understands that we must continue forward with the excellent service provided to the community by the library. Mr. Long asked the Board for its continued support. Most of the Board gave Mr. Long a vote of confidence. Regarding the Bookmobile, Director Long disclosed he was working on several proposals for the City Manager and City Council. At this point in time it appears we will have $125,000 to continue the Bookmobile and the outreach services. The proposals will be shared with the Board when completed. Discussion followed. Ms. Habenicht interjected that she identified the Bookmobile as an "issue" and that the item was brought up at the Council Retreat. She asserted that this line of communication needs be kept open for sharing of knowledge. There was an invitation sent forth for the Board to attend the Council meeting of November 5, but after further thought Ms. Habenicht invited the Board members to meet with Council on October 22 (Monday) at its Study Session. Ms. Habenicht is concerned that the city is penny-wise and pound-foolish on the Bookmobile project, and asked for the support of the Board in presenting this important issue to Council. She will verify the time of the meeting with the secretary, who will notify the Board members. The "Library Times" was distributed to the Board earlier. This is a new undertaking by Mr. Long to keep patrons and Board members informed as to what is happening at the Library. At this point it will be published quarterly, with the hope that it will go to a monthly in the near future. Discussion followed. The relocation of the circulation desk is tied in with the recarpeting of the library. We anticipate that the library will be closed for a 2 week period in early 1991 for this work. Mr. Long distributed a draft of a new bookmark to be handed out to all patrons who check out books. He feels the more we get the name out to the community the more aware people will be of the library and its services that are available. We will have a new service beginning in about 4-6 weeks. Telephone renewal. There will be limited times of the day for renewals by phone. The Board agreed that it was a good idea and a much needed service. Mr. Davis suggested stickers with the • • • • • • renewal number along with Police and Fire numbers for people of the community to have on their phones. Director Long distributed copies of an article from the Denver Post regarding a dial up data base sponsored by car dealers. We will be adding this and other on-line database to our public computers in the near future. Mr. Long plans to have posted on the bulletin board an article called "Meet the Staff." This will feature a picture of a staff member and a brief statement on the background and duties of that person. He would like to have another section called "Meet the Library Board" and profile members of the Board. Discussion followed. Mr. Long noted that the Polaroid camera check-outs are going well and seem to be liked by the community. Chairman Peterson gave a brief report on his attendance at the Colorado Library Association Conference in Vail. Mr. Peterson inquired as to the status of updating of the Prime Computer System in the City. Mr. Long replied this updating and associated costs were incl~ded in the 1991 budget. Mr. Peterson reported he wrote a letter of appreciation to Raylene Al-Qatami for her suggestion, for which $50 was received for the library. Mr. Peterson asked as to the health of Ms. Ashlock's husband. She replied that he was home from the hospital at this time, but no decision had been made as to future treatment. Mr. Davis suggested the name "Dinosaur" for the new Bookmobile or have a contest to involve the children in the community to name it. Mr. Rathburn gave notice that he will resign from the Board in December due to personal reasons. Mr. Quaintance distributed for Board approval, a resolution for Sharon Winkle to be included as part of the minutes of this meeting 90-25 MOTION: That the Board accept the Resolution to Sharon Winkle and have it included as part of the minutes of this Board meeting (copy attached). Moved by: Al Quaintance Seconded by Joe Rathburn Discussion followed Motion carried unamiously Mr. Quaintance resigned from the Board. A letter to the Mayor and Mr. Long will be sent this week. He and his wife plan to spend winters in Ar iz o n a. The Board thanked Al for his years of service. He will be missed. Alex Habenicht remarked that these past 2 weeks have been very trying. She is torn between her seat on Council, her office as Mayor-protem a nd as a citizen of Englewood. She thanked the Board for their help d u ri n g the budget process. Mr. Long wanted the Board to know that the City gave a plaque to Adeline Czarny thanking her for her 25 years of devoted service. It was his pleasure to present it to Adeline today. She and her husband will spend winters in Texas and summers in Colorado. She will be miss e d by all the community. There wer e no committee reports. The Statistical Report for September 1990 was distributed. 90-26 MOTIO N: Tha t th e mi nu tes f rom the Board meeting of Septembe r 11, 1990 be accept e d as amended. (Page 1, 2nd paragraph , should read ... Counci l at the September 17th 1990 ... ) Moved by: Al Qu ai n t anc e Seconded by: Doug Cohn Motion carried Meeti n g a dj o urn ed a t 9:00 p.m. 10-10-90 dg octmin • • • October 10, 17 90 The Hon~rable Dr. Susan V2n Iyke Mayor , City of Englewood Englewood , Colorado, eono Dear Mayor: Inasmuch as ~rs . Quaintance and I are plan- ing s ev eral annual winter months absence from Englewood, and co rrune ncin? ttis comin g month of ?fove!'!!ber, I will be unable to attend LibraT'jr .i?.oard mee tings. To t t is end, I am subnti. tting my resi gnation from the Board as of t hi s det e. I have enjoyed my tenure on the Eoard and ttank y ou, the Co u ncil, the lib rary personnel for the goo d e:xperier.ce . cc '.1r . Hank Long rt~s pe ctfully y~rs, (e · ., ~-\. h"''' \> \ ~ v\ Ct lv ,\ O.·\\ c.( Alfr~ M. ~u21nt&nce h760 So. Ma riposa Dr. Englewood , Color;ido 80110 \V/]l9~0SlZ~Jfl1 il~_u I i)-,~~ C1T'; :.; G:FICE t .. ~--""'"'~· co 8 (a)