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HomeMy WebLinkAbout1990-07-10 PLB MINUTESEnglewood Public Library 3400 S . Elati St ., En9lewood, CO 80110 (303)762-2560 MINUTES ENGLEWOOD PUBLIC LIBRARY BOARD July 10, 1990 The regular meeting of the Englewood Public Library Board was called to order by Chairman John Peterson, at 7:30 p.m. PRESENT: John Peterson, Larilyn Ashlock, Douglas Cohn, Jeff ALSO Davis, Mary Dounay, Virginia Johnson, Al Quaintance, Joe Rathburn, Dorothy Totten PRESENT: Hank Long, Library Service Manager, Alex Habenicht, Council Representative to the Board, Donna Gottberg, Recording Secretary Roll call was taken and a quorum declared present. There were no scheduled or unscheduled visitors. Chairman Peterson welcomed Jeff Davis to the Board and all Board members introduced themselves to Mr. Davis. Chairman Peterson turned the meeting over to Hank Long, Library Service Manager for his report. Mr. Long gave an update on the 1991 Budget. As per a directive from the City Manager the Library and all City Departments were told they must bring in the budget total at 5% below the 1990 level. After looking at all options and having to come up with approximately a $33,000 cut, it was decided the materials (book) budget could not be cut further leaving only a personnel cut. The Bookmobile and all staff are being recommended for elimination in 1991 to meet the 95% budget directive. There will be budget discussions with the Asst. City Manager and City Manager later this month where options will be presented. It will be noted that the Bookmobile does approximately 1/3 of the circulation for the Library as well as the majority of childrens programs. Mr. Long explained his decision, and distributed a 1989-1991 Budget Comparison Chart. Mr. Peterson asked the Board to be thinking on this subject and be able to present practical ideas at a future date. Discussion followed. Mr. Long gave a brief update on the building items planned for the Library. He has had meetings with 2 carpet vendors and looked at installations. He is now looking at the least disruptive time to have the installation done. At this point in time 2 weeks in December are being discussed. The outside door replacement is planned for July 16. survey comments distributed earlier were brought forth for discussion. A document from as information. passed it would money. the Director of Finance was distributed earlier Mr. Long noted that if the sales tax bill were cost the City of Englewood a large amount of Chairman's Choice Mr. Peterson noted that on P.8 (June 18) of the Council Minutes states that he spoke to Council regarding Library cuts. He further noted that his comments regarding ILL revenues were quoted incorrectly. There is a summary of his remarks on P3 of the June 21 Sentinel. Discussion followed. Members' Choice Alex Habenicht wanted the Board to know that she felt creative thinking and suggestions for outside funds would be helpful to present to the City Manager. She noted that the Cultural Society has funds available and Englewood is pushing to have a member on the Board. Discussion followed. Al Quaintance suggested the Board meet on July 31 (after Mr. Long's meeting with the City Manager) to suggest and present creative ideas to be passed along to the City Manager and Council. 90-16 MOTION: That the Board meet in a special meeting for brainstorming on ways to help fund the Library and its Bookmobile on July 31, 7:30 p.m. in Conference Room #1 (George Perrin Room). Moved by: Al Quaintance Seconded by: Dorothy Totton Motion carried. Jeff Davis offered several fund raising ideas he has dealt with in the past. He will bring his ideas to the meeting on July 31. Mary Dounay distributed an article from the Rocky Mt. News regarding a PG13 card that would limit access to adult reading by children under 13. Discussion followed. Virginia Johnson asked that we use the newspaper to explain the lack of knowledge on the part of some people when filling out the surveys. Doug Cohn asked if he could get a copy of the 1990 Budget. Mr. Long noted it was available at the Reference Desk. Dorothy Totton suggested use of the Malley buses to bring patrons to the Library. Discussion followed. Larilyn Ashlock noted that this being the "Year of the Trustee" it would be an ideal time for the Board to spearhead a campaign to save the Bookmobile. Ms. Ashlock also noted there was an article in the Littleton newspaper publishing a "wish list" for budget items needed in the Bemis Library, including a new computer system. Joe Rathburn noted for future thought that the parking in front of the Library is becoming a problem again. Many cars are not going by the rules of 1 hr. parking and he feels all employees should use the east lot. 90-17 MOTION : That the Minutes from the meeting of June 12, 1990 be accepted as presented. Moved by: Al Quaintance Seconded by: Joe Rathburn Motion carried. There was no Statistical Report distributed tonight. Due to Budget documents that had to be in this week the report did not get completed. The report will be mailed to members when it is complete. The Board thanked Mr. Cohn for the refreshments this evening. Meeting adjourned at 9:10 p.m. julymin