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HomeMy WebLinkAbout1990-11-13 PLB MINUTES.) • • • Englewood Public Library 3400 S . Elati St ., Englewood, CO 80110 (303)762-2560 MINUTES ENGLEWOOD PUBLIC LIBRARY BOARD November 13, 1990 The regular meeting of the Englewood Public Library Board was called to order at 7:32 p.m. by Chairman John Peterson. PRESENT: John Peterson, Larilyn Ashlock, Doug Cohn, Jeff Davis, Mary Dounay, Virginia Johnson, Dorothy Totten REGRETS: Joe Rathburn ALSO PRESENT: Alex Habenicht, Council Representative to the Board, Hank Long, Library Director, Donna Gottberg, Recording Secretary Roll call was taken and a quorum declared present. There were no scheduled or unscheduled visitors. Chairman Peterson turned the meeting over to Hank Long for the Director's Report. Mr. Long thanked Alex Habenicht, the Board, and the community for their voices of support in the Library obtaining a full-sized Bookmobile in 1991. He distributed a memo and presented background regarding steps to be taken in obtaining bids for a bookmobile and determining specifications. He also has scheduled a meeting with school leaders this week to discuss the schedule and the actual physical and cost requirements for connecting 9 EPL schools to the City/Library computer system. Discussion followed. Director Long distributed a copy of a press release relating to boxes in the Library for donations of clothing and non- perishable food, for area needy (through the InterFaith Task Force). As a tie-in the Library will accept cans of food in lieu of fines. This press release will be sent out on November 16, and posters will be in place in the Library and Bookmobile noting 1 food item cancels 1 overdue fine. The Board felt this was a positive venture. Discussion followed. Telephone renewals will begin on November 19 at limited hours . Informational bookmarks will be distributed to the public at that time. Mr. Long gave background on the renewal of a contract with Arapahoe Library District (ALO) for reciprocal borrowing, and recommends the Board approve this action. 90-27 MOTION: That the Board approves the renewal of the Arapahoe Library District Agreement for Library Services, and recommends it to City Council. Moved by: Doug Cohn Seconded by: Virginia Johnson Motion carried. Mr. Long gave an update on the IRVING network, noting that there is a possibility that the Dynix member libraries may withdraw. If this happens he hopes to still be able for staff and patrons to access the IRVING libraries through a dial-up connection like we currently have with CARL. Mr. Long will be attending a meeting this week for discussion on this matter. A question and answer period followed along with discussion. Mr. Long noted that at the last meeting he discussed the idea of a "Meet Your Library Board." He asked if the Board was willing to have pictures taken and have them posted in the foyer for the public to become acquainted with them and their role in the Englewood Public Library. All agreed. Photos will be taken at the next scheduled meeting of the Library Board. The Library has started its "Spotlight on Staff" segment, and the first one is posted featuring Donna Gottberg, Library Secretary. Director Long presented book bags for approval. The cost of these canvas bags would be $2.75 ea with the Englewood logo. They would sell for $5.00. Mr. Long suggested the funds needed could be taken from the Donor's .Fund and replaced as sales added up. Discussion followed. No action taken at this time and Mr. Long will gather more information and samples from other vendors. As information, Mr. Long brought forth a quote regarding "Shareware" software, for an MS-DOS or IBM compatible computer. The computer is now available, .and in January 1991 the library will purchase 300 programs for $1344. These programs are for check-out (we keep the master). These programs, which can be copied, are in use now in Aurora and Vail. Discussion followed. Mr. Long will give a demonstration on the CD-ROM immediately following this meeting for those interested. Chairman Peterson has recently returned from an enjoyable trip to Cancun. Mr. Peterson asked if anything had been done in updating the City's Prime Computer. Mr. Long answered that Data Processing is gathering quotes for the upgrading and should hear within the next several weeks. He will keep the Board informed as information becomes available. (. • • • • • • Mr. Peterson distributed a thank you note from Sharon Winkle . Members' Choice Virginia Johnson does not plan to renew her place on the Board when her term is up in February. She asked if Pat Martinez was Board material, in that she was such an interested party in the Bookmobile controversy, and wondered if Ms. Martinez would be interested in applying for membership on the Board. Mary or Virginia will try to contact Ms. Martinez in the near future. Jeff Davis showed samples of T-shirts he felt would be good selling items for the Library in its quest to bring in extra funds. Jeff will Chair a sub-committee regarding this project, but. members will be chosen at a later date, after the holiday season. Discussion followed. Mr. Davis asked if the Board had by-laws. He felt there should be something in writing and suggested the Board begin with the following: Persons designated to speak on behalf of the Public Library Board to the City Manager or to the Englewood City Council or one of its committees shall be required to report a consensus vote taken by the Public Library Board on any pre-announced question or topic provided it is known ten days in advance before such a meeting is scheduled to take place. If this meeting will occur before the next scheduled Public Library Board meeting, the Library Board Chairperson will call a special meeting in order to secure a consensus vote. When the members of the Public Library Board cannot reach a consensus, a breakdown of the actual vote should be recorded including each member's vote by name in case this information is requested by the City Manager or any member of the Englewood City Council. Mr. Long and Ms. Habenicht stated there were no by-laws for the Library Board. Lengthy discussion followed. 90-28 MOTION: That the Board begin the process to assemble a set of procedures for the operation of the Board. Mr. Cohn and Mr. Davis volunteered to be a committee for this purpose. Moved by: Doug Cohn Seconded by: Jeff Davis Discussion followed. Motion carried. Mary Dounay suggested letters be written to certain members of the community who spearheaded the saving of the Bookmobile thanking them for their support. She further suggested thanks be given to the community in a "letter to the editor" section of the local newspaper. Board agreed. Mr. Peterson will draft the letters. Ms. Dounay suggested a new trad i tion be started at this point in time to donate a book in the name of any retiring Board member, and have a bookplate put in a book of their choice honoring them for their service to the community. There should also be a letter of thanks initiated for that retiring member. The Chairman will be responsible for drafting such letters. 90-29 MOTION: That the Board start a tradition of donating a book to the Library in the retiring board member's name and that a letter of thanks be written to that member by the Chairman of the Board. Moved by: Mary Dounay Seconded by: Doug Cohn Motion carried. Ms. Dounay noted that Mr. Davidson, Supt. of Englewood Schools, was voted "Superintendent of the Year" for this county. Ms. Dounay passed along as information, that the Englewood Schools sent a team to the Knowledge Bowl this year and took first in written and seventh in oral. Her daughter was part of the team. Doug Cohn was questioning Title 24 of the Operation of the Library (State). But he since has found that Englewood is a home rule city and state laws do not apply . Discussion followed . Mr. Cohn noted that our computers can be cross-referenced when trying to find a particular subject. He thanks reference staff for their help. Ms. Ashlock interjected that she felt on any future survey, the last category should be "no opinion" and not "don't know." Mr. Peterson passed along as information that his wife, Erica Byrne, will be featured in next week's issue of Westword. The Board asked that a copy be included in next month's packet. There was no discussion on the Statistical Report for October. 90-30 MOTION: That the minutes from the Board meeting of October 9, 1990 be approved as presented. Moved by: Larilyn Ashlock Seconded by: Doug Cohn Motion carried. The Board thanked Ms. Habenicht for the refreshments this evening. Meeting adjourned at 9:15 p.m. 11-14-90 dg novmin • • •