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HomeMy WebLinkAbout1991-05-14 PLB MINUTES• • • Englewood Public Library 3400 S . Elati St ., Englewood, CO 80110 (303)762-2560 MINUTES Englewood Public L ibra r y Board May 14, 1991 The regular meeting of the Englewood Public Library Board was called to order at 7:30 p.m. by Chairman John Peterson. PRESENT: John Peterson, Larilyn Ashlock, Douglas Cohn, Jeff Davis, Deryl Gease, Rachel Stoddard, Dorothy Totten, Valerie Williams REGRETS: Mary Dounay ALSO PRESENT: Hank Long, Library Director, Alex Habenicht, City Council Representative to the Board, Donna Gottberg, Recording Secretary Roll call was taken and a quorum declared present. Old Business Chairman Peterson asked for approval of the Minutes from the previous meeting of the Library Board. 91-13 MOTION: That the Minutes from the meeting of April 9, 1991 be approved as presented. Moved by: Deryl Gease Seconded by: Larilyn Ashlock Motion carried. There were no scheduled or unscheduled visitors. Chairman Peterson turned the meeting over to Director Long for the Director's Report. Director Long had two items he wanted to pass along that were not on the agenda . Today is Mr. Peterson's birthday. The Board wished him well, and thanked him for the refreshments this evening. EPL has submitted proposals for three LSCA grants. Mr. Long received" unofficial" word today that the Library will receive $13,500 for computers for the 9 Englewood Public School media centers, and $4,465 for a Local History program. Our third request, for a Business Work Station, was not funded. We will receive official notification after June 3. As a matter of information, since 1988 the Library has received approximately $200,000 in grant funds. Director Long gave an update regarding selection of a Bookmobile vehicle. On May 20 Mr. Long will ask City Council to award a contract to Farber Specialty Vehicles for the amount of $93,127. Mr. Long gave background on the choice of the company and discussion followed. Mr. Davis suggested a video be made throughout the building of the vehicle for the Englewood history. Mr. Long has received permission from Warner Bros. to use the Roadrunner name again, if that name is chosen for the new vehicle. A copy of the letter from Warner Bros. was distributed to the Board. Director Long gave an update on the carpet installation for the Library and had a sample carpet square for the Board to see. If there is enough money he hopes to have the orange shelves painted yellow, which will blend nicely with the new carpet. The date of installation is early August, and the Library will be closed for approximately two weeks. On June 3, 1991, Rick Kahm, Office Engineer of Public Works Department, will ask City Council to award the carpet contract to Milliken Company. Director Long plans to work on a grant for a second set of automatic doors for the Library next year. A copy of the changes to the conference room policy was distributed earlier. It was suggested there be a damage claus (refundable deposit) included. It was also suggested no supplies (cups, napkins, etc.) be provided. After discussion it was decided to "table" the issue until all members have had a chance to read and evaluate. 91-14 MOTION: Further discussion on the restructuring of the policy on conference room use be tabled until a future date. Moved by: Deryl Gease Seconded by: Dorothy Totton Motion carried - 1 no vote Director Long asked if any member planned to attend the American Library Association (ALA) Annual Conference from June 29 through July 4. After discussion it was decided that as long as Mr. Long will be attending, that would be enough representation. Board members plan to attend the Colorado Library Association (CLA) Conference in October, where more usable information for our Board is available. • • • ~ .. • • • Director Long apologized for not meeting with the "Friends" committee since the last Board meeting. He asks that the committee members stay a short time after tonight's meeting and set a date for discussion of a "Friends" group to be formed. Director Long presented "camera-ready" artwork of the logo approved by the Board to be printed on book bags to be sold for profit by the Library. After discussion it was decided to go with a local (Englewood) company and order 100 bags as a beginning. 91-15 MOTION: That Mr. Long go ahead with the purchase of 100 book bags with the Library logo, to be sold for profit at the Library. These will be purchased from ABC Enterprises. Moved by: Rachel Stoddard Seconded by Doug Cohn Motion · carried. As information, Director Long noted the Dynix Release 130 would be loaded next week and that he hoped the "Community Information File" software will be available and ready for testing in about 3 weeks. Three hundred "Shareware" computer software programs have arrived. There are 2 complete sets (1 for public use and 1 for backup) of each disc. There will be an IBM PC designated for public use of these discs. The programs are on a variety of subjects, and can be copied by the public. Checkout will be free to patrons. Discussion followed and members looked over the many subjects available. Chairman Peterson had no Chairman's Report, but he did want to bring forth some thoughts he had regarding the direction of the Library. Mr. Peterson feels the Board needs to brainstorm in planning how the Library is to work with schools and other agencies in the community. The Board needs to be thinking of where their place is in the community. He did not want discussion or action tonight, but just wants the Board to be thinking about its position for the future. Members' Choice Ms. Williams noted that her daughter participated in the" Battle of the Books," and she and her husband worked closely with 5th graders in "Odyssey of the Mind." Her family has spent a lot of time in the Library over the past months. Mr. Peterson asked that the Board send letters of congratulations to the winners of the "Battle of the Books" program. He volunteered to draft a letter to each of the winners~ Ms. Totton will be unable to attend the next 2 meetings. In June she and her husband will be in Wisconsin, and in July they will be celebrating their 50th wedding anniversary. She invited all Board members to attend the anniversary party at the Malley Center on July 21. Ms. Habenicht echoed the praises of the "Battle of the Books" program. She was a judge and enjoyed seeing the comradery of children and parents. Ms. Habenicht asked why different libraries charge different fees and have different checkout times. How is this determined? Mr. Long answered that it was subjective. It depends greatly on the size of the collection, logic and need of each community. He suggested that Englewood periodically re-evaluate its rules & regulations regarding checkout time and charges. Ms. Stoddard reiterated how great the "Battle of the Books" program was and how fortunate we are to have Ms. Tatum for a Childrens' Librarian. She works well with both adults and children. Her son wants to participate in the program next year. Ms. Stoddard cannot attend next month's meeting. She will be in Minneapolis. Mr. Davis asked the Board to sponsor a program called "Co-Author." This is a program that has a patron pick a favorite author and buy his/her books as they are published and donate to the Library. This patron will be privileged to have the first checkout of that particular book. After serious discussion Mr. Long asked that Mr. Davis write up a proposal, stating step-by-step how the program would work. The Library must always have control of purchases. Ms. Habenicht stated this would be a good program for the "Friends" group to work on. Mr. Gease passed along information that the movie "Spartacus" was excellent and historically accurate. There were no committee reports. The Statistical Report for April 1991 was presented to the Board. Discussion followed on the tax forms and how the public accepted the cut down version of distribution of forms. The tax season went well, Mr. Long stated, and next year he plans to have notebooks of reproducibles available for the public. He plans to always have the referral sheet readily available for the public. Ms. Habenicht asked if the Bookmobile was having much down time. Mr. Long stated, fortunately we have had no down time lately. Meeting adjourned at 9:03 p.m. maymin 5-15-91 dg • • •