HomeMy WebLinkAbout1991-06-11 PLB MINUTES•
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MINUTES
Englewood Public Library Board
June 11, 1991
The regular meeting of the Englewood Public Library Board was
called to order at 7:32 p.m. by Chairman John Peterson.
PRESENT:
REGRETS:
ALSO
PRESENT:
John Peterson, Larilyn Ashlock, Doug Cohn, Jeff Davis,
Mary Dounay, Deryl Gease, Valerie Williams
Rachel Stoddard, Dorothy Totton
Hank Long, Library Director, Alex Habenicht, City
Council Representative to the Board, Donna Gottberg,
Recording Secretary
Roll call was taken and a quorum declared present.
Old Business
Chairman Peterson asked for approval of the Minutes from the
previous meeting of the Library Board.
91-16 MOTION: That the Minutes from the meeting of May 14, 1991
be approved as presented.
Moved by Larilyn Ashlock
Seconded by Jeff Davis
Motion carried.
There were no scheduled or unscheduled visitors.
Chairman Peterson turned the meeting over to Director Long for
the Director's Report.
Mr. Long stated that the contract has been mailed to the Farber
Co. for purchase of a new bookmobile vehicle. The signed
contract should be in Mr. Long's hands this week. At that time a
purchase order will be issued. City Council approved the entire
amount for the purchase of the bookmobile vehicle, which will be
bought outright and not leased. Delivery of the vehicle will be
from 6 to 8 months.
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Mr. Rick Kahm and Director Long will attend the City Council
meeting on Monday, June 17, recommending Council to award the
Library carpeting contract to Milliken Co. Dates for
installation will be set after that time.
Director Long asked that the "Policy on Public Use of the Library
Conference Rooms: Proposed Changes," be deferred until later in
the meeting.
Mr. Long has sent notebooks to the "Friends" committee with
information, and has purchased a video which he plans to review
at a future "Friends" committee meeting and possibly at a future
Board meeting.
One hundred book bags have been ordered and should be delivered
in 4-6 weeks. They were purchased from a local vendor, ABC
Enterprises.
The Dynix 130 upgrade is in place. He plans to load the
Community Software after he returns from the ALA Conference.
"Shareware" software programs have been received and will be
ready for check out within the next 2 weeks.
Director Long distributed a memo from city Manager Fraser
regarding budget cuts for 1992. He also distributed a comparison
sheet of 1990-1991 and 1992 budget figures. Mr. Long gave
background noting that the Library has 2 large areas of expense,
staff and materials. This 3% cut will be a hardship on the
Library no matter how you look at it, and he asked the Board for
suggestions and input as to where and how this shortfall could be
addressed.
A few suggestions were offered, including use of more volunteers,
closing Sundays, limited hours of Bookmobile operations, limited
reference desk hours, and reduction in the number of periodicals
purchased for the Library. These were noted by Mr. Long. He
mentioned that the Library continues to look at outside
supplemental funding, including grants, but that these are not
enough to run the Library on a day-to-day basis.
Mr. Long asked the Board members to continue to think on this and
contact him with any ideas they might have regarding potential
reductions, and for "marketing" the Library. Lengthy discussion
followed.
91-17 MOTION: As a Board, it is opposed to the mandatory 3%
reduction in Library funds for the 1992 Budget.
Moved by: Doug Cohn
Seconded by: Valerie Williams
The Board will draft a resolution to send to Council regarding
same.
Discussion followed.
Motion carried.
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Director Long asked that the Conference Room Policy item be
tabled until next month.
Chair Report
Mr. Peterson has received the paperwork to nominate Mrs. Leioma
Koestner for the Lifetime Achievement Award from Colorado Library
Assoc. (CLA).
91-18 MOTION: That the Englewood Public Library Board send in
nominating form to nominate Mrs. Leioma Koestner for the Lifetime
Achievement Award from CLA.
Moved by: Deryl Gease
Seconded by: Mary Dounay
Motion carried.
Mr. Peterson will prepare the paperwork and see that it is mailed
by July 1.
Mr. Long interjected that Mrs. Koestner and Mrs. Lelle Holmes
plan to retire in 1992.
Members' Choice
Due to the late hour, Mr. Peterson asked if anyone had something
to report that could not wait until a later meeting.
Mary Dounay distributed the school's Goals 2000 plans, and asks
for people in the community to serve on committees, 6 in all .
The is a community-based activity. If anyone has questions,
please contact her. Ms. Dounay also distributed a letter from
the Governor and the Board of Education's reply.
Jeff Davis distributed his plan for a "co-author" program to help
purchase books for the Library. This will appear on the Agenda
for the July meeting so that members have time for discussion.
There were no committee reports.
There was no discussion on the Statistical Report for May 1991.
The Board thanked Jeff Davis for the refreshments this evening.
Meeting adjourned at 9:15 p.m.
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