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HomeMy WebLinkAbout1991-07-09 PLB MINUTES• • • Englewood Pub 1 ic Library 3400 S . Elati St ., Englewood, CO 80110 (303)762-2560 MINUTES Englewood Public Library Board July 9, 1991 The regular meeting of the Englewood Public Library Board was called to order at 7:32 p.m. by Chairman John Peterson. PRESENT: John Peterson, Larilyn Ashlock, Douglas Cohn, Jeff Davis, Rachel Stoddard, Dorothy Totton REGRETS: Mary Dounay, Deryl Gease, Valerie Williams ALSO PRESENT: Hank Long, Library Director, Alex Habenicht, City Council Representative to the Board (arrived at 8:20), Donna Gottberg, Recording Secretary Roll call was taken and a quorum declared present. Old Business Chairman Peterson asked for approval of the Minutes from the previous Library Board meeting. 91-19 MOTION: That the Minutes from the meeting of June 11, 1991 be approved as presented. Moved by: Rachel Stoddard Seconded by: Doug Cohn Motion carried. There were no scheduled or unscheduled visitors. Chairman Peterson turned the meeting over to Hank Long, Library Director, for the Director's Report. On behalf of the Board, Hank thanked Larilyn for supplying the refreshments this evening. Mr. Long attended the American Library Association (ALA) Conference in Atlanta the end of June and first part of July. There were many new and impressive products and demonstrations of useful items. There were 900/1000 exhibits in all. He took brochures and information from all he felt the Library might have a need and will peruse them. He will share information at a later date. -1 - Hank talked with Sharon Winkle. She sends her greetings to all. Director Long announced the installation dates for the carpeting. The Library will be closed for 2 weeks, beginning August 12 and opening again on August 26. The Bookmobile will be parked in front of the Library to offer limited service, and checkout dates will be extended to cover this closure time. Book renewals can still be taken over the phone. Circulation staff will begin placing notices of this closure in all checked out items. A notation will be placed on all outgoing overdue notices and fliers will be available. A press release will be given to the local newspapers. Even with the carpet work going on the Board decided to plan their next meeting as usual on August 13th. Mr. Long distributed 2 documents to those present. The 1992 City Council Goals & Objectives, and a copy of the Goals and Objectives for the Library~ 1992. In this second document Mr. Long noted there was little change in comparison to last year. In another document distributed, Mr. Long presented his recommendations for the 1992 budget based on the City Manager's recommended 3% reduction. He expressed his thanks to Mr . Peterson for attending the Council meeting last month to present a Resolution regarding the Board's concerns in proposed cuts for the Library Budget. Mr. Jeff Davis was also thanked for preparing the Resolution. Discussion followed. Mr. Long reiterated that this was only his recommendation and not a final statement. The Budget recommendations are subject to revision and change in discussions with the City Manager, before he presents them to Council. Review with the City Manager times of Budget hearing will scheduled for September 16. (These dates are tentative.) better idea of how receptive is scheduled the week of July 22 -26. Published be posted on August 29, with a Public Hearing There is a workshop scheduled for September 28. At the next Board meeting Mr. Long should have a the City Manager is to his recommendations. Mr. Long noted that the Board must also come up with a 3% decrease in their Budget. This amounts to $79. After discussion it was the Board's decision to take this amount from the food budget. 91-20 MOTION: That the Board follow the City Manager's directive to cut it's budget by 3% and take those funds ($79) from the food budget for 1992 . Moved by Larilyn Ashlock Seconded by Dorothy Tatton Motion carried. Mr. Long reminded members of the Colorado Library Association (CLA) Conference at Beaver Creek from October 4-7 . Discussion followed. At the August meeting arrangements will be finalized to have a van take members wishing to go to the conference . Chairman's Report He recently attended a 35th Class Reunion in Minnesota. His class had only 21 graduates. - 2 - • • • • • • Mr. Peterson felt Council was receptive to his presentation regarding cutting of Library funds for 1992 . Members' Choice Ms. Ashlock asked if there for the conference rooms. after Budget, and until he Board participation forthe was to be discussion regarding the charging of fees Mr. Long asked to table this item once more, until gets caught up from ALA. He hopes to have full presentation of this item. Ms. Tatton was very humbled by the proclamation from Council and greetings from the President presented to her and her husband on their 50th wedding anniversary. She invited all the Board members to a celebration on July 21st at Malley Center from 2-5 p .m. On a recent visit to Wisconsin, she visited with Sharon Winkle. It is a - lovely library and Sharon is very happy there. She sends her greeting to all . Ms. Tatton asked if the software was ready for checkout. Mr. Long responded that he plans to get a press release out next week and checkout will be available from the circulation desk sh ort ly thereafter. Dorothy has tried reserving a book via the computer. She says it is easy and fun . Dorothy also noted that Channel 4 is having Library advertising (all libraries, in general) in their "Making the Grade" spots . Ms . Habenicht stated she was proud of the Library Board's presentation to Council regarding the 3% cut in funding. On August 2, 3 & 4 the Englewood Players (thru Recreation) will present its production of ''Sound of Music ." Rehearsals are being held at Sinclair (due to construction wo r k at Hi gh School), and the production will be held at Loretto. It should be fantastic, and she encourages all to can to attend. Ms. Habenicht is part of a Theater Support Group in Englewood. It is the goal of this group to apply for grant funding as a Foundation . The Programs for the Sound of Music will have advertising . Discussion followed . Ms . Ashlock noted there was a display in the foyer of the Library on the "Sound of Music ." 91-21 MOTION: That the Library purchase a $30 advertising spot, from the Donor's Fund, in the Program for the "Sound of Music " production. Moved by Douglas Cohn Seconded by Jeff Davis Discussion followed. Motion carried. Rachel Stoddard expressed her concern for the fighting in Yugoslavia. She is of that heritage . - 3 - Jeff Davis suggests that whenever possible press release copies for the Board be put on 8--1/2 x 11 paper, back to back, and punched as a paper and money saving step. As discussed earlier in the year, he would still like to take a tour of the new Littleton Library as it is built, along with other Board members if they have an interest. Mr . Davis asked if there would be a discussion on his ''Co-Author" suggestion. Mr. Long answered that he has gotten feedback from the staff, but has not had time to evaluate it. Mr. Long hopes to have that done by next Board meeting, and would like to have full Board participation in this discussion. Mr. Davis presented a brochure from the Zoo, showing people how to "Adopt an Animal." He felt a similar idea would work with the Co-Author program. Mr. Davis presented several items to be sold if the Friends group gets organized. He received these items free, and passed them along to Mr. Long for review. Jeff asked Mr . Long if the Friends committee would be getting together for a meeting soon. Mr. Long will call the members next week to set a meeting date. No committee reports. The Statistical Report for June was briefly discussed. Mr. Peterson noted that the paperwork nominating LeiOma Koestner for the "Lifetime Achievement Award" has been mailed. Ms. Habenicht stated that she would ask Council to send a supporting letter. Mr. Long announced that the Raptor Group will be at the Library on July 23rd, as part of the Summer Reading Program. A date and time has not been set for the Mission Wolf Program. Ms. Habenicht announced a new tenant for Cinderella City will be Lab 2000. This is a hands-on science lab. It will be located on the main floor near May D & F. There is a reception pre-opening this Friday. Meeting adjourned at 9:00 p.m. julymin dg 7-10-91 - 4 - • • •