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HomeMy WebLinkAbout1991-08-27 PLB MINUTES• • • Englewood Public Library 3400 S . Elati St ., Englewood, CO 80110 (303) 762-2560 MINUTES Englewood Public Library Board August 27, 1991 (Postponed from August 13, 1991) The regular meeting of the Englewood Public Library Board was called to order at 7:33 p.m. by Chairman John Peterson. PRESENT: John Peterson, Larilyn Ashlock, Doug Cohn, Mary Dounay, Deryl Gease, Rachel Stoddard, Valerie Williams. REGRETS: Jeff Davis, Dorothy Totton ALSO PRESENT: Hank Long, Library Director, Alex Habenicht, City Council Representative to the Board, Donna Gottberg, Recording Secretary Roll call was taken and a quorum declared present. Mr. Peterson called for approval of the July Board Minutes. 91-22 MOTION: That the Minutes from the meeting of July 9 be approved as presented. Moved by Deryl Gease Seconded by: Valerie Williams Motion carried. There were no scheduled or unscheduled visitors. Chairman Peterson turned the meeting over to Hank Long, Library Director, for the Director's Report . Mr. Long asked the Board if they liked the remodeling that has taken place in the Library. All present agreed it was a much needed improvement. Mr. Long gave kudos to all the staff for working hard on the remodeling and cleaning in addition to their regular work. Mr . Long had a good, positive meeting with City Manager Fraser recently and agreed on changes to be made in the 1992 Library Budget Request. Mr. Long will discuss these changes at the September meeting . Mary Lou Tatum, Children's Librarian and all staff are to be congratulated on a very successful Summer Reading Program. This was the best ever. -1 - Computer Shareware is available for public checkout. A press release was sent to the Englewood Herald, but has not been published as yet. Mr. Long plans to have a meeting next week with the Englewood Public School representatives regarding the dial-in system, being paid for by Grant funds. He hopes to have the system in place by the end of the year. Update on the Bookmobile; Mr. Long still expects to receive the new vehicle by year's end. The carpet needs to be chosen. The accessories complementing the carpet color will then be addressed by the builder. Discussion followed. Mr. Long announced he was open to suggestions as to how to choose a name for the vehicle. The book bags delivery has been delayed. The company chosen found they could not "screen" the shaded logo, so are going ahead with the solid color logo. We should receive the bags by the end of August. Each member received a Tuileries Booklet, prepared by our Local History Librarian, Nancy Bunker. These are being sold at the library for $2 each. These were paid for from the Donor's Fund and the sale monies are put back into that account. Mr. Long distributed a letter from Mr. DeWitt, City Attorney, regarding funding from outside resources . The Beta Test of Dynix "Community Information & Resource Model" is going well . It should be ready for general release by Fall. Mr. Long distributed to those members present copies of the Existing Policy for Use of Library Conference Rooms. This was discussed earlier in the year and notations were made on the document at that time. There was suggested word and sentence changes with clarifications. Discussion followed . 91-23 MOTION: That the Board approve the changes noted on the Existing Policy for Use of Library Conference Rooms, with the Director developing a fee schedule. Moved by: Doug Cohn Seconded by : Mary Dounay Motion carried. Mr. Long stated that he plans to update, where necessary, all the policies and procedures for the Library. He wants to implement a "Video Policy," now that the library carries such a variety of them. No Chair Report. Members' Choice Mr . Peterson wanted to assure those present that the media report on the SAT tests being so low in Colorado are not correct. Percentages depend on area and people tested. If anyone is interested in pursuing this further, contact him and he will get in touch with a group from the schools. It was noted that the standards for these tests were set back in 1941 and have not been adjusted and updated since that time. - 2 - • • • • • • Mr. Peterson plans to donate the book, "Conquest of Paradise" to the Library . It is an account of Christopher Columbus history. He also recommends for reading "Protectors of Privilege." Deryl Gease plans to have a presentation on "Banned Book Week" at the September meeting. The Library is planning a display also. Mr. Gease read excerpts from an article in the "Chronicle of Philanthropy," August 1991 issue regarding freedom of speech. Discussion followed. Ms Stoddard has been using the bookmobile lately, and is concerned at the statistics regarding circulation and reference. Mr. Long noted that he feels there will be an upswing when the new vehicle arrives, and that we are no longer staffed for a full-time Bookmobile Librarian to do special projects from the Bookmobile as did Mrs. Czarny. Mr. Long feels the statistics will stabilize. Mr. Cohn gave a copy of "Popular Mining" magazine to Mr. Long for perusal. It is possible for a library to request back issues of this magazine, free. Mr. Long will evaluate and d i sc uss with staff . Mr. Cohn noted he had bought some "expensive" books from our sale table. These were purchased for a minimal fee and he felt the library could sort the books more thoroughly and possibly sell the ''expensive" books to a book store. After discussion, Mr. Cohn and Mr. Peterson volunteered to check out donated books in the future and see if they could acquire funds to be put in our Donor's Fund. Mr . Long cautioned that this must be done on a regular basis, as the library does not have storage area for a book buildup. Mr. Cohn asked if we could get the word out to the public that if they finish reading a "best seller" they could donate their copy to the Library. Mr. Long announced that this was a similar idea submitted by Mr . Davis earlier, called "Co -Author." This has its good and bad aspects. The good being it would be great to have extra copies of best sellers, and the bad being that "book club" editions are not made for constant checkout, and would soon fall apart. Also, timing is crucial; we usually order before the books are released in order to have them on time. After taking the time and money to catalog such books, and given the delay in getting them to the public, it would not be cost effective in the long run. Ms . Dounay proposed a resolution be sent to City Council asking that a high school student representative be added to the Library Board. Discussion foll owed. 91-24 MOTION: That a resolution be sent to City Council requesting the Library Board have a high school student representative added as a permanent appointed seat with the same restrictions and term. Moved by Mary Dounay Seconded by Deryl Gease Motion carried. Ms. Habenicht stated she would be glad to present this resolution to Council . Ms . Williams expressed concern regarding the school system's approach to gifted children. Discussion followed. - 3 - Ms. Ashlock reminded those present that there is only one month left to submit your family history for printing in the forthcoming book on local families. Ms. Ashlock asked if there was a date set for the "wolves" program. Mr. Long answered that we are still trying. Tentatively, sometime in Septemberis being considered. Ms. Dounay mention that on Monday, September 9, there will be a Community Forum regarding National and State Goals at 7 p.m. at Sinclair School. Ms. Stoddard noted how much she and her family enjoyed the presentation of "Sound of Music." There was no discussion on the Statistical Report for July 1991. The Board thanked Ms. Dounay for the refreshments this evening. Meeting adjourned at 9:20 p.m. augmin dg 8-28-91 - 4 - • • •