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HomeMy WebLinkAbout1991-09-10 PLB MINUTES• • • Englewood Public Library 3400 S . Elati St ., Enqlewood, CO 80110 (303) 762-2560 MINUTES Englewood Public Library Board September 10, 1991 The regular meeting of the Englewood Public Library Board was called to order at 7:32 p.m. by Chairman John Peterson. PRESENT: John Peterson, Larilyn Ashlock, Doug Cohn, Jeff Davis, Deryl Gease, Rachel Stoddard (arrived at 8:12 p.m.), Dorothy Tatton REGRETS: Mary Dounay, Valerie Williams ALSO PRESENT: Hank Long, Library Director, Alex Habenicht, City Council Representative to the Board, Donna Gottberg, Recording Secretary Roll call was taken and a quorum declared present. Chairman Peterson called for approval of the August Board Minutes. 91-25 MOTION : That the Minutes from the meeting of August 27, 1991 be approved as presented . Moved by: Larilyn Ashlock Seconded by: Doug Cohn Motion carried. There were no scheduled or unscheduled visitors. Chairman Peterson turned the meeting over to Director Long, who introduced the Library's Children's Program Librarian, Mary Lou Tatum, and attributed the success of the 1991 Summer Reading Program to her special work. Ms. Tatum gave a brief report on the Summer Reading Program. She is now making an effort to visit the schools telling the teachers and students what is available at the Library. It is her goal to have every class in the Englewood area visit the Library at one time or another. Story times have begun again and she explained some of the programs planned for all ages through the end of the year. A question and answer period foll owed . -1 - The Board thanked Mary for her presentation and Hank Long added that the Library is very fortunate to have such a devoted person on staff here. Mr. Long presented the Director's Report. Director Long distributed several documents pertaining to the 1992 budget and some 1991 documents for comparison. He presented figures showing his 3% ($23,382) decrease as directed by the City Manager. He explained the reasoning behind his recommendations. Mr. Long distributed Goals for both City Council and the Library to show how much the Library was working in line with the City. Mr. Long noted that although this was the first year for CERF charges, it would be taken off next year with the rationale that funds are tied up for too long a time when putting money aside for approximately 20 years to purchase a new Bookmobile vehicle. Discussion followed. Director Long stated that two items he requested on the PIF list were being considered for 1992. Inside sliding glass doors for the Library and modernizing and fitting the rest rooms for the handicapped. He also plans to apply for grants from t he LSCA program to help with the funding. There will be an Open House at City Hall from 4-6 p.m. on September 16, followed by the City Council meeting to discuss the 1992 Budget. All are invited. There was no discussion on the Englewood Public Library/Englewood Public Schools Networking Project. Nothing more will probably be done until after the first of the year due to problems with phones and finances in the schools. Mr. Long has had meetings with IBM representatives, CW Electronics and Prodigy representatives. They will work together to have a series introductory computer presentations for the public on October 21 and repeating on October 28. There is a charge of $10 for residents and $15 for non-residents. Other programs will be planned if these first two are well received. Mr. Long hopes this is the first of many such programs, with this being a good example of the Private/Public Partnership stressed by the City Council. All proceeds from these programs will go into the Library's Donor's Fund. All Board members present agreed this was a good idea. Mr. Long plans to implement a survey to see if the Englewood community has an interest in computer classes . The Colorado Library Association Annual Conference is coming up October 4-7. At this point in time Rachel Stoddard plans to attend and will be the official representative for the Board. Mr. Long will also attend Saturday through Monday, October 5-7. Director Long listed recent donations received by the Library. A used microfilm/microfiche reader/printer from Craig Hospital, a new IBM PS/l Computer from Prodigy, $500 cash from Englewood First Church of Christ Scientist, $300 cash from Englewood Fraternal Order of Eagles Auxiliary #3241, and $75 cash and historical records from the Englewood Women's Club. - 2 - • • • • • • Mr. Long asked members to look over the new Conference Room Policy with changes made as requested at last meeting. He will work on establishing a fee structure. The "Friends" committee plans to meet on Thursday, September 12. Mr. Long brought forth sketches of the new Bookmobile vehicle. It will hold approximately 3500 books, which are changed frequently. He stated his rationale for having a white/light colored interior, thus giving the vehicle a feeling of space. The Library Book Bags are held up in the factory, but delivery is expected in approximately one week. The Post Office has installed the new stamp machine in the library and filled it . It was working well, but today there was a problem and a serviceman has been called. With regard to having an appointment made for a youth representative to the Board, Mr. Long read a memo he drafted to the City Attorney, asking for clarification. Mr. Long asked the Board reaffirm its committment to the "Library Bill of Rights," and the first amendment rights. He feels this should be done periodically , and he thanks the Board members for their consideration. He suggested the Board adopt a basic statement for "Freedom to View," as well as the already adopted ''Freedom to Read" statement. This, he feels is necessary, due to the fact the Library checks out video tapes and does not want to censor due to ratings on the tapes . He wants to purchase some of the classic videos, but does not plan to compete with video stores . He asks the Board to take a stand in that it trusts the Library's judgment on the purchase of these items. Deryl Gease and John Peterson formed a committee to come up with such a "Freedom to View" statement . It will be presented at October's meeting for review. They will try to get a copy of the form to the members prior to the meeting. Discussion followed. Director Long presented Jeff Davis with a letter (copies also distributed to all Board members) regarding his and the staff's feeling on his Co-Author suggestion presented several months ago. Mr. Long, after discussion with staff, feels as presented it will not work. He did, however, note suggestions given him by reference and technical service personnel. Mr. Long proposed Mr. Davis take another look at restructuring his suggestion. This could possibly be an item for the "Friends" group to become involved with. Mr. Long thanked Mr. Davis for his recommendation. Mr. Long showed those present a lens cleaner that could be sold at the Library. It can be used to clean not only glasses, but camera and video lenses as well. This item could be purchased (50) for $82.50. It has a retail price of $2.99 each thus giving a profit to the Library's Donor's Fund of $67.00. Initial funds would be taken from the Donor's Fund and then replaced as sales came in. The Board members liked this idea . No Chair Report . - 3 - Members' Choice Mr. Davis suggested a free week for videos once a year, because video tapes deteriorate if not used, that way probably almost all would be checked out at least once a year. Mr. Long voiced approval of the suggestion. Mr. Gease suggested we get a copy of the picture in the book "Twisted Books." This picture says it all on banned and burning of books. Mr. Gease suggested for excellent reading, "Constitutional Journal'' by Jeffrey St. John. It was published in 1987 and recommended by the Bi-Centennial Commission. Mr. Cohn distributed a mind teaser (with no answers) regarding Colorado Names Contest. He asks members to return them at the next meeting and compare notes. Mr. Peterson distributed the answers to a previous puzzle he sent to the members . Ms. Totton thanks those who attended and those who thought of her during an open house for her wedding anniversary. She and her husband spent vacation time in Maine. She has talked with Hank regarding an anti-virus disc. He suggested she put a message on Prodigy, and she did receive answers from all over. Prodigy does get answers . Ms. Habenicht passed around a published article written by Mr. Cohn. Alex noted that our Mayor, Susan Van Dyke, was elected Woman of the Year by the Englewood Business and Profession Women. Mr. Long added, he plans to take out an ad for the Library in the 1992 Englewood High School year book . The Board thanked Valerie Williams for the refreshments this evening. Even though she was ill and could not attend, she did get the refreshments here. There was no discussion on the Statistical Report for August 1991. 91-26 MOTION: The Board commends Mary Lou Tatum for her leadership in the Summer Reading Program. Moved by: Deryl Gease Seconded by: Dorothy Totton Motion carried . Meeting adjourned at 9:10 p.m. septmin 9-11-91 dg - 4 - • • •