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HomeMy WebLinkAbout1991-10-08 PLB MINUTES.. • • • Englewood Public Library 3400 S . Elati St ., Englewood , CO 80110 (303) 762-2560 MINUTES Englewood Public Library Board October 8, 1991 The regular meeting of the Englewood Public Library Board was called to order at 7:32 p.m. by Chairman John Peterson. PRESENT: .John Peterson, Larilyn Ashlock, Douglas Cohn, Jeff Davis, Mary Dounay, Deryl Gease (left at 8:45 p.m}, Rachel Stoddard, Dorothy Totton, Valerie Williams. ALSO PRESENT: Hank Long, Library Director, Alex Habenicht, City Council Representative to the Board, Donna Gottberg, Recording Secretary Roll call was taken and a quorum declared present. There were no scheduled or unscheduled visitors. There is one correction to the Minutes of September 10, 1991. Page 4, second paragraph, should read "Twisted Cross." 91-27 MOTION: That the Minutes from the meeting for September 10, 1991 be approved as amended. Moved by: Dorothy Tatton Seconded by: Larilyn Ashlock Motion carried. Rachel Stoddard gave a brief report on th~ meeting of 9-12-91 of the Friends of the Englewood Public Library committee. The committee came up with 3 recommendations: 1) that the Board review a video called "Making Friends: Organizing your Library's Friends Group" (the video was viewed at this time). Ms . Stoddard then distributed literature from the Colorado Library Association Conference regarding Friends groups. 2) To develop a questionnaire on what a Friends Group is -what support is available -asking for input, and 3) the possible setup of a kiosk in the library, manned by a Friends member for selling items to fund projects for the library. This is good exposure for the Friends group and a good place to recruit new members. Discussion followed . Director Long distributed a book to each Board member (to be turned over to new member as current Board members vacate their membership), titled, "Friends of the Library Source Book." Board members will receive a quarterly - 1 - .. Newsletter of the Friends of the Library, USA (FOLUSA). Discussion followed on how to recruit members and how to initiate a Friends Group. By-laws are • the key to structuring such a group. Ms. Habenicht suggested a good place to start for recruitment was to contact former Board members for a foundation committee. 91-27 MOTION: That the Board wholeheartedly agrees on the formation of a "Friends of the Englewood Public Library" group, in principle, to establish a primary statement of goals and objectives. Moved by: Dorothy Totton Seconded by: Mary Dounay Discussion followed noting that the committee would strive to have the basic foundation for a "Friends" group in place by the end of the year. Committee members are: Jeff Davis, Rachel Stoddard, Deryl Gease, and Hank Long. The committee plans to have a report ready for the January, 1992 meeting. Motion carried . It was suggested Mr. Larry Nesbit be asked to sit in on a committee meeting as he has had the experience of setting up such an organization. Mr. Long will contact Mr. Nesbit, and invite a member of the Aurora Friends Group to our Board meeting in December. There is no Intellectual Freedom committee report. Will give report at Nov. meeting. Mr. Long will order a copy of the" ALA Intellectual Freedom Manual" for each member (again to be returned upon completion of members' terms). Director's Report Mr. Long attended his first Budget Retreat in September, reporting the changes • in the 1992 budget as well as projects in which the Library was currently involved. He felt good response f rom Council, as the Library's direction is the same as that of the City. Thanks to Ms. Habenicht, the Library received an additional $3,000 for the book budget in 1992. Discussion followed on the positioning of a youth member on the Board. At the suggestion of Ms . Habenicht, Mr. Long will prepare a resolution to City Council regarding a youth member on the Board . He will contact the City Attorney about the possibility of having a youth member come in as a "temporary liaison representative," making it permanent with the vacancy of a present member position, and the possibility of adding a 10th member to the Board permanently by a change in the Charter . Mr. Long and Ms. Habenicht will work on the language of such a resolution. Director Long gave an update on the school networking project. Installation and training of the school staff should begin within the next 4-6 weeks. Mr. Long noted that many fliers regarding the "Smartshop 2000" computer presentations have gone out into the community. He hopes to have a good turnout for each of the programs planned for October. In a few weeks Mr. Long hopes to test the Public Dial Access, with it being available to the public by the end of the year. The Library's canvas book bags are here. They sell for $5.50 each and are selling well. The Library must now charge tax on item for sale and rent. - 2 - • • • • Several international guests going through the City were presented with the canvas book bags as a memento of their tour of the City of Englewood . Mr. Long updated his attendance at the Colorado Library Association conference last weekend. He was pleased with the workshops he attended and sat in on several wonderful speakers. He will be working with The Colorado Endowment for the Humanities to underwrite a program featuring an appearance and debate by "Thomas Jefferson" and "Alexander Hamilton" here at the Library. It will be a superb program in our continuing "programs for all ages.'' Ms. Stoddard gave a brief report on her attendance at the CLA conference also. It was her first time at such a conference and she was very impressed. She distributed several literacy documents she felt would interest the members and noted that she would have an "in depth" report at the November meeting. She would love to attend this conference again next year, and urges other members to make time for it in 1992. Mr. Long asked that the memo to Mr. Fraser along with documentation on the Colorado Library Card, Access Colorado, and Reciprocal Borrowing information mailed to the member s be tabled at this time for discussion at the Nov. meeting. Mr. Long brought to the attention of the members that the annual meeting of Library Board and City Council is scheduled for Monday, December 2, at 6 p.m. He asks members to be thinking of items for discussion at this meeting. The position vacancy for th~ Public Services Librarian has been posted, and sent around the s~ate .. 'This position is a replacement for Ms . Hinkemeyer, who recently retired due to poor health, and will change somewhat, including both Reference and Circulatio~ duties. This position will be temporary at this time (applications due by Oct. 25), and will become permanent in early 1992. Mr. Peterson announced he was notified that Ms. Koestner will not be the recipient of the "Lifetime Achievement Award" for which she was nominated. As information, Mr. Peterson has read tha~ in Colorado, the freedom of speech has been challenged. The shopping malls do not let the public picket, etc. and the Westminster mall was sued, stating malls are open to the public for public use. Members' Choice Douglas Cohn has had articles published in the Rocky Mt. News, October 6, 1991. Mr. Long thanks Doug for taking his time to sort through our donated books for those . that could be sold. Ms. Ashlock noted how much she enjoyed the "Mission Wolf'' program. She also noted that the Lab 2000 is open in Cinderella City. Ms. Totton announced that the Historical Society book is almost together. They will need help from Nancy Bunker, Local History Librarian, to finalize . - 3 - Ms. Habenicht praised Roy and Ethel Altenbach for all their work on this Englewood book. The first Board meeting she sat in on is where Roy and Ethel announced they were going to begin collecting for this book. Alex also is a member of the Englewood Education Foundation. They are having a dictionary drive . Anyone having an extra dictionary please bring them to the School Administration Building and they will be given to those in need. Mr. Long noted that he will order several dictionaries, for circulation. Ms. Stoddard had a suggestion for the naming of the new Bookmobile vehicle. It would be great to have the person who named the first Bookmobile on hand when the person who names our new one is acknowledged. The Board thanked Ms . Habenicht for the refreshments this evening. Meeting adjourned at 9:25 p.m. octmin - 4 - • • •