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HomeMy WebLinkAbout1991-11-12 PLB MINUTES, • • • Englewood Public Library 3400 S. Elati St ., Englewood, CO 80110 (303)762-2560 MINUTES Englewood Public Library Board November 12, 1991 In the absence of Chairman Peterson, the regular meeting of the Englewood Public Library Board was called to order at 7:08 p.m. by Vice-Chairman Larilyn Ashlock . PRESENT: Larilyn Ashlock, Doug Cohn, Jeff Davis, Mary Dounay, Rachel Stoddard (arrived at 7:17 p.m.), Dorothy Totton, Valerie Williams (left at 8:58 p.m.) REGRETS: John Peterson, Deryl Gease ALSO PRESENT: Hank Long, Library Director, Alex Habenicht, City Council Representative to the Board, Donna Gottberg, Recording Secretary Roll call was taken and a quorum declared present. There were no scheduled or unscheduled visitors. There is one correction to the Minutes of the October 8, 1991 meeting. Page 3 second paragraph from the bottom, should read, Lab 3000. 91-29 MOTION: That the Minutes from the meeting of October 8, 1991 be approved as amended . Moved by Mary Dounay Seconded by Doug Cohn Motion carried . Committee Reports: A copy of the Intellectual Freedom statement, drafted by Mr. Peterson and Mr. Gease was distributed . Director Long gave background for the need for such a statement. Discussion followed . Further action on this document was tabled to the December meeting. A draft of the Constitution and By-Laws of the Friends Group was distributed and opened for discussion. Jeff Davis explained the thought process and gave an overview of this document. After much discussion it was suggested that if the Board proceeds with formation of this Group we should have an Accountant help with the legal aspects, with a possible Foundation status. It was - 1 - suggested that members take this document home and study then present your concerns and suggestions at the next Board meeting. There is no deadline for • the formation of this Group, and the extra time and thought going into the By-Laws has for a strong beginning. Mr. Davis reported on a trip he and Mr. Long took to Colorado Springs to view the Friends Group Bookstore there. Photos were passed around, and Mr. Davis thought Englewood could have a good showing even in the small space that has been set aside for such a project. Mr. Long noted that Aurora has opened a Friends store in a mall area near the library. Discussion followed. Vice-Chairman Ashlock turned the meeting over to Director Long for the Director's Report. Mr. Long gave each member present the ALA Intellectual Freedom Manual. This book is theirs to keep as long as they are a member of the Board. Upon leaving the Board the book should be turned back to the Director so he may present it to a new member. Mr. Long has made arrangements with Virginia Brilliant, of the Aurora Friends Group to address the Board at its December meeting. Mr. Long reminded members of the Council/Board meeting on December 2 (Monday) at 6 p.m. It was the consensus of the members present that 3 or 4 topics should be brought up for discussion, keeping in mind to discuss in general terms. Mr. Long distributed suggestions for discussion at the meeting, and asked if anyone would like to take the lead in the discussion topics. No one volunteered, and it was agreed that no structured schedule for discussion • would be set. Other suggestions for topics were: the possibility of a youth member to the Board, and state that we are grateful for a liaison member from Council. Ms. Habenicht believes that a Council liaison is important to Boards/Commissions, and she announced that the Council was going to review all Boards and Commissions in 1992. Mr. Long brought forward several suggestions from the City Attorney on how to incorporate a youth member into the Board structure, 1) fill the next vacancy with a youth member for 1 year with full voting privileges (it was noted that at the end of that year problems could arise re: discrimination of 1 yr. vs. 4 yr. term), 2) have a liaison youth member (in addition to 9 Board members) to serve 1 year, 3) appoint a youth for a 1 yr. term as a non-voting member, and 4) wait until 1993 when the Charter can be changed to state schedule for a youth member. After discussion the Board agreed that a trial time would be beneficial. Members suggested a 1 yr. liaison, non-voting, be tried beginning in 1992 (with no changes being made to the number of 4-year members being made). Mr. Long said he would discuss with the City Attorney and have an answer back to the Board by the December meeting. Mr. Long updated the Board on the status of the EPL/Englewood Schools Networking Project and the Public Dial Access project. Director Long announced that there were 4 people present at the first Smartshop program and 8 at the second. He did not feel satisfied with the • quality of the program, and plans to rework the guidelines. He has returned the fees paid by the participants who signed up, in the hopes that it will - 2 - • • • create good public relations with those who participated, and that they will be willing to come again to future programs in 1992 . There was brief discussion on the Colorado Library Card. Mr. Long stated he felt reciprocal borrowing among counties would be phased out over the next 3-5 years. Food for Fines project began today and runs through December 20. Items will be distributed by the Inter-Faith Task Force. Mr. Long reminded those present of the retirement party for Ms. Koestner on December 20. Please attend if you can. Six interviews have been set for November 18 for the Librarian II position. Mr. Long noted that there was a change to the interior of the new Bookmobile. The shelving will be natural wood rather than the formica picked earlier. He distributed photographs of what the outside structure of the Bookmobile would look like. There was no Chair Report. Members' Choice Mr . Davis has had comments that "Easy Readers'' should be limited. The person speaking to him noted that some people check out many, many books, not leaving enough for the rest of the public. She asked if they could limit the number of checkouts on this type of book. After discussion, it was felt there was a plentiful supply of such readers and that a limit would not be set. Mr. Davis asked how someone could ask that a new stop be setup for the Bookmobile. Mr. Long answered that a lot is brought into consideration for such a change, but that the whole stop structure would be reviewed after receipt of the new vehicle. In the past electrical supply was a big factor, but with the new vehicle having its own power, there will be more flexibility. Mr. Davis further noted that the "Adopt-a-Book" pamphlet he received has a lot of potential, and asks that all Board members receive a copy to review. Mr . Long will try to get enough copies for all members. Mr. Davis stated he thought the public "Pay-Fax'' setup would be a good program for the Friends group to undertake. Ms . Dounay said she was so pleased that Ms. Habenicht was re-elected to Council. This met with applause from the group. Ms. Dounay gave information about reapportionment in Englewood. Englewood would be divided into 3 house districts, making it hard to lobby for needs of the community. Petitions are being prepared to stop this split and she asks that anyone interested contact her to help get signatures. She is strong in her belief that Englewood is loosing its representation. There is a hearing on December 5 at 6 p.m. and Ms. Habenicht stated there were plans for a Town Meeting before the hearing. Call Ms. Dounay if you have questions or if you can help with the petitions . Ms. Habenicht thanked all present for their generous comments on her re-election. - 3 - Ms. Stoddard attended a Community Resource Fair showing what services are available in the community. Ms. Stoddard has prepared a report on the keynote address presented at the Colorado library Association Conference, but would like to present it at the December meeting due to the late hour. Ms. Williams left at 8:58 p.m. Ms. Tatton asked how long it took to note on the computer that a book was lost. Mr. long answered it took 6 months. Overdue notices go out in 7 days after the due date, but you may put a hold on a book when you check it and it shows in collection as checked out. There was no discussion on the Statistical Report for October 1991. The Board thanked Mr. Gease for the refreshments this evening. Meeting adjourned at 9:03 p.m. novmin 11/13/91 dg -4 - • • •