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Home My WebLink About1991-12-10 PLB MINUTES1 • Englewood Public Library 3400 S . Elati St ., Engll'wood, CO 80110 (303) 762-2560 Minutes Englewood Publi c Li bra r y Board December 1 O, 1991 The regul ar meeting of the Englewood Public Libr ary Board was ca 11 ed to order by Chairman John Peterson · at 7:02 p.m. PRESENT : John Peterson, Larilyn Ashlock, Doug Cohn, Jeff Davis, Deryl Gease, Rachel Stoddard, Dorothy Totton, Valerie Williams • REGRETS : Mary Dounay • ALSO PRESENT : Han k L ong, Library Di rector, A 1 ex Habenicht, City Counc i 1 Representati ve to th e Board, Virginia Brilli ant, Friends Organizer, Donna Gottberg, Recordin g Secre t ary Ro 11 ca 11 was taken and a quorum dee 1 ar ed pre sent. There were no scheduled or unscheduled visitors. Correction to inf orm at ion given at la st meeting. Page 4, Paragraph 4, it ta kes 3 m onth s n ot 6 months to dec lare an it em "lost." 91-3 0 MOT I ON: T hat the Minu t es from the meet in g of November 1 2, 1 991 be approved as amended. Moved by : Doug Cohn Seconded by: Lari 1 yn Ash 1 ock Motion carried . Mr. Long introdu ced Vi rgi ni a Bri 11 iant, member of the Fri ends of the Aurora Library . Ms. Bril lian t was asked to help guide EPL in organizing a Fr i ends -1- Group. Ms. Bri 11 i ant asked where we were in the organization. Mr. Long answered that a comm i tte has been formed and there has been a meeting of that committee to form by-laws. Ms. Brilliant advised a membership drive should come first to gather interested parties, then l1ave the by-1 aws, etc. prepared by that core group. Ms. Bri 11 i ant gave interestin g and important suggestions on how to gather people from the community and how to publicize the formation of the group and gave a copy of an article from the Library Journal 1 988 to the Board, on how to organize a Fri ends Group . She noted that the Board & Friends should work closely -as they are interested in the same goals . She suggested a Parl imentarian be present when by-1 aws are formed and not to have the by-1 aws t oo elaborate. A question and answer session followed along with discussion. The Board thanked Ms. Bri 11 i ant for he1~ informat ion and she 1 ef t the Board with an i nv i tat i on to ca 11 upon her if tl1ey had questions . Ms. Ashlock su gges ted the by-1 aws should be developed by Fri ends members after the group was formed . Dis c u ss i on fol lowed . It was agreed that the by-1 aws al ready written by the committee wo ul cl act only as a guide for the group . They were stated in very generic terms and could be used by the newly formed group as a guideline or "proposed" by-laws, until a permanent document is in place. Di scuss i on f ol lo wed. Dery l Gease and John Peterson brought the I nte 11 ectua l Freedom Statement forward for discussion. 91-31 MOT I ON: That the Board accept the I nte 11 ectua l Freedom Statement as presented, and that the document be included as part of the Minutes of this meeting. Moved by: Valerie Williams Seconded by: Rach e l Stoddard Discussion follow ed. Minor wording changes were macle making the document mor e grammatically correct. 91 - 3 2 MOT I ON: Th at tl1e Board accept th e I nte 11 ectua l Fr'eedom Statement as amended, and that the document be includ ed as pa1~t of the 1'1 i nutes of this meeting. Moved by : Lari lyn Ash 1 ock -2- r • • • , • • • Seconded by: Dery l Gease Motion carried . Ms . Stoddard gave a capsule report from t he ke y no te s peaker a t the Colorado Library A ss ociation conferen c e. Hank no te d t ha t he had a transcript o f the co m p l e te speech and wo ul d f orwa r d a copy to each Board member. Mr. Long and those who attended the joint meeting be t ween City Counc il and Board members felt the Library made a go od p res entation. Chairman Peter so n turne d t h e meeting over t o Mr. L ong for the DI REC TOR'S REP ORT . Mr . Lon g p r esente d a draf t co py of a re so l ution from the City Attorney, Ri c k De Witt , r ega r d in g a yo uth member on th e L i b 1~ary Boa1~d. Discussion followed and s om e minor wording changes wer e m ade. Thi s process will begin with an initi a l appointment from January 1, 1992 t o June 30 , 1992, with subsequent one year terms thereafter . Mr. Lon g w i 11 make th e changes in wording on the resolution and s u b m i t it t o Mr. DeWitt on De c ember 1 1. The Network in g comp ut er h as been i nsta 11 ed a t Eng l ewood High School and is working. Tr a i n i ng of s t ude nt s is in progress. The compute1~ for U'1e Alternati ve Hi gh Schoo l i s r ea dy f or in s t a ll a tin when the facility decides on the are a whe re it w i 11 be pl ac ed . New bookm arks pub l i ci zing the Di al PAC are at th e pri nters. When they are read y for di s tri but ion, a press rel eas e w ill be sen t to area newspapers et c. Mr . L on g rem i nded U'1e Board of the Pub l ic Ret i 1~ement Party for L eiOma Koes tn er on December 20th from 1-4 p.m. in the Perrin Confere11Ce Room a t the Library. Mr. Darrell Ch ay ne w ill begin work Decemb er 11 as the new Pub li c Serv i ce Librarian, combining the positions of Inform a tion Serv i ces L ibra ri an (Ms Hin k emeyer retired for medical rea s on s) and Circulation Superv i sor (Ms . Ko es tner w ill re tire the end o f the y ear). Mr. Cl1ayne brings 1 9 years of ex p erien ce t o t hi s pos iti on. -3- The new Bookmobile vehicle is due to be completed in J anuary . Mr. Pat White, of the Service Center, and Mr. Long plan to fly to Ohio one week before completion for a final check. There was no Chair Report. Mr. Long distributed a copy of a memo he sent to the Cit y IVJanager an d Asst. City Manager regarding information on ran k in g co mp ar abl e librarie s in similar situations . EPL ranked very well. Ple as e loo k thi s informati on over, it's very interesting. Mr. Long di stri bued a brochure published through the City Manager's office. It contains innovations throughout the city in the past ye ar, and the library is mentioned several times . MEMBERS' CHO I CE: Jeff Davis liked the idea of "Adopt -a-Book" bro c hu r e tl1a t was distributed to the Board and he would li ke EPL to ha v e a s imil ar pr og r am . 91-33 MOTIOt'--1 : That the Englewood Public Library p re pa re an "Adopt-a- Book" program and pattern it after the ideas set f orth in the brochure . Moved by: Jeff Davis Seconded by: Deryl Gease Motion carried . Ms . Ashlock pas se d around a wonderful ca r t oo n de pi c t i n g a lib rary and children, fr om th e Family Circus. She w ou ld lik e t o h ave th e Boa rd se n d a letter to Mr. Bill K eane thanking l1im for tl1e cart oo n and f or hi s supp ort o f libraries . Mr. Peterson will draft a letter. Mr. Peterson thanked Ms. Stoddard for her report from CL A. Mr. Gease wishes a 11 a happy holiday . Rachel Stoddard announced she would be go in g b ack in to t h e work f or ce as a Travel Agent. • • Ms. Williams expressed concern that there is no pla c e on the Circulation • counter to place large amounts of books for checkout. -4- • • • There was no discussion on the Statistical Report for November 199 1. The Board thanked Ms . Stoddard for the refreshments this evening. Meeting adjourned at 9 :03 p.m . -5-