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HomeMy WebLinkAbout1991-02-12 PLB MINUTES"' • • • Englewood Pub1ic Library MINUTES Englewood Public Library Board February 12, 1991 The regular meeting of the Englewood Public Library Board was called to order at 7:30 p.m. by Chairman John Peterson. PRESENT: John Peterson, Larilyn Ashlock, Douglas Cohn, Jeff Davis, Mary Dounay, Dorothy Totton ALSO PRESENT: Hank Long, Library Director, Donna Gottberg, Recording Secretary Roll call was taken and a quorum declared present. vacancies on the Board at this time.) There were no scheduled or unscheduled visitors. (There are 3 There were 2 corrections in spelling of names to the January Minutes. (Pete Smythe -Grady Franklin Maples) 91-4 MOTION: That the Minutes from the meeting of January 8, 1991 be approved as amended. Moved by: Dorothy Totton Seconded by Doug Cohn Motion carried. Old Business There was discussion for establishing Board guidelines. Jeff Davis and Doug Cohn had presented a draft outline for Board members regarding agenda format and responsibilities of board members at a previous meeting. A list of guidelines for Board members was compiled in January and the Board asked that there be some additions. 91-5 MOTION: That the list of guidelines be named RULES OF PROCEDURE . Moved by Jeff Davis Seconded by Doug Cohn Motion carried. 91-6 MOTION: That it be noted in the Rules of Procedure that all Board meetings are open to the public and items discussed therein are for public knowledge. Moved by: Doug Cohn Seconded by: Jeff Davis Motion carried. 91-7 MOTION: When matters of representation need to be fully explained a special meeting for that purpose may be called, if time permits, or a telephone poll be taken. Moved by: Jeff Davis Seconded by: Doug Cohn Discussion followed. Motion carried. 91-8 MOTION: That the Chairperson may alter Agenda items (scheduled or unscheduled), as need arises by the majority of the Board members. Moved by: Doug Cohn Seconded by: Dorothy Totton Discussion of Agenda format followed. Motion carried. 91-9 MOTION: That the Board adopt the Rules of Procedure document, as amended, as of February 12, 1991. Moved by: Doug Cohn Seconded by: Dorothy Totton Motion carried . . Chairman Peterson turned the meeting over to Hank Long, Library Director, for the Director's Report. Director Long updated progress on the Bid for Proposal of the Bookmobile vehicle. Seven bids were mailed out February 6, and are due back to the Library by March 4. There was a brief discussion on options asked to be considered in the Bid. The PRIME equipment for the upgrade is in house. A tentative date for the upgrading is the end of February. Mr. Long is still negotiating with the carpet company for a schedule for laying the carpet. Mr. Long would like to coordinate the carpet laying (library will be closed for approximately 2 weeks) and the upgrading of the PRIME, if possible. Discussion of the Dynix upgrades followed. Mary Louise Tatum will fill the Librarian I -Children's Librarian position beginning March 4. The Local History program was well-received. The only criticism was the audio. There has been discussion about dubbing the conversations, by actors, for a better presentation. The program will be converted to video and available for checkout in the future. This was excellent work done by our staff person, Nancy Bunker. • • • • • • 91-10 MOTION: That the Board recognize Nancy Bunker for her work on behalf of the Local History Program presented to the public on January 17, 1991. Moved by: Dorothy Totten Seconded by: Doug Cohn Ms. Totten will draft a letter to Ms. Bunker on behalf of the Board. Motion carried. Mr. Long noted that he was pleased with the reception of the Englewood Library Council at its first meeting held January 14, 1991. Next meeting is planned with the Schools, Swedish Medical Center, and the Library for March 11, 1991. Director Long gave updates on the databases in the Library. Press releases were issued earlier on the Prodigy and Colorado on Line. He gave background on the items and stated it was good exposure for the Library to have these items available for patrons. We are also the first in the State to have the Rocky Mountain News A La Carte Edition. This is similar to Prodigy, but not as sophisticated. All press releases are now issued through the City Manager's office, who issues them to the Sentinel, Citizen, etc., as they see fit. It was suggested we add Chuck Grimes, School PR Representative to our mailing list. There will be a Central Colorado Library Systems (CCLS) program with a demonstration of Prodigy on March 21, 1991. The Annual Report for 1990 was distributed to each member present. There was discussion on the value of service received by patrons at the Library and other notes of interest. Mr. Long asked the Board members if they would like permanent name tags to be worn to help the new Board members get acquainted and to be worn when the Board attends a meeting out of the building. The Board members agreed that paper stick-on type badges would suffice for such occasions. A document from Cinderella City management was mailed to Board members earlier regarding possible co-sponsorship of programs. Cinderella City would help with publicity and offered to donate prizes. This partnership could be very beneficial to both the Library and local businesses. Director Long asked if there were any concerns about the Library obtaining "Shareware'' software for checkout by patrons. No problems have been encountered by other libraries already in the program . Although new Board members will be officially appointed at the regular City Council meeting on Tuesday, February 19, 1991, their term began February 1, 1991. They are: Ms. Rachel Stoddard (4-year term ending 1-31-95), Ms. Valerie Williams (4-year term ending 1-31-95), and Mr. Deryl Vaughn Gease (filling the unexpired term of Al Quaintance -ending 1-31-92}. Chairman's Report Chairman Peterson plans to call each of the new members soon. John will be unable to attend the March Board meeting. Ms. Ashlock, Vice-Chairperson will preside. Members' Choice Ms. Totton brought forth a Rocky Mountain News article regarding special reading programs in housing projects. Ms. Totton further noted that in a December issue of the Citizen there was a list of "Employees of the Month," but no staff members from the Library were on that list. She feels the Library gives such good services and personnel should be acknowledged. Ms. Totton thoroughly enjoyed the Joint Meeting of the Arapahoe Libraries and hopes more meetings are planned for the future. Jeff Davis noted that a major store in Cinderella City now closes daily at 5:30 p.m., and feels it is time for a "Buy Englewood" campaign to support our businesses. The store vacancies need to be filled in Englewood, and he suggested a "Buy Englewood -and help support your local Library" program combination . . Mary Dounay echoed the need to support Englewood businesses. It is very important to the community. Ms. Dounay noted that John Rotolo, long-time Englewood resident and businessman will have his lOOth birthday on March 26. A celebration is planned, and will be held at the Malley Center. She suggests the Library honor him in some way. There were no committee reports. There was no discussion on the January 1991 statistical Report. Meeting adjourned at 9:05 p.m. f ebmin 2/13/91 dg • • • • • • RULES OF PROCEDURE FOR LIBRARY BOARD MEMBERS JANUARY 1991 Library Board meetings are held the 2nd Tuesday of each month, unless otherwise noted. Meetings are held in the George Perrin Room at the Library and begin at 7:30 p.m., unless otherwise noted. You may volunteer to bring refreshments at one meeting per year (a reminder notice is sent along with the Agenda for that time). If you are unable to attend a meeting call the Secretary, Director, or Chairperson for an excused absence. Board members are allowed absence for a valid reason, not to exceed 3 consecutive meetings. Meetings must have a quorum of 5 members present . All Library Board meetings are open to the public and any discussion is for public knowledge. The Chairperson may alter Agenda items, as the need arises by the majority of the Board. When matters of representation need to be fully explained, a special meeting for that purpose may be called, if time permits, or a tel~phone poll be taken. The election of new officers is held in January of each year. The only officers on the Board are Chairperson and Vice-Chairperson. Chairperson and Vice-Chairperson positions are held for 1 year at a time. Chairperson and Vice-Chairperson may be re-elected once for a total of 2 years in that position. A full-term member serves for 4 years. Sometimes due to a vacancy/retirement a member will only fill out an unexpired term. Any member may re-apply for another term when their time has been fulfilled. Interviews for potential members are held with City Council. City Council makes the appointments. The agenda for the meeting is mailed to your home at least 5 days prior to the meeting, along with documents as necessary to the meeting. Minutes from the previous meeting are included in the mailing. Statistical Report for previous month is distributed at the meeting. Adopted by Library Board 2/12/91 bdrules RESOLUTION NO. 4 SERIES OF 1991 A RESOLUTION APPOINTING DERYL VAUGHN GEASE TO FILL A POSITION ON THE ENGLEWOOD PUBLIC LIBRARY BOARD FOR THE CITY OF ENGLEWOOD. WHEREAS, there is a vacancy on the Englewood Public Library Board; and WHEREAS, Deryl Vaughn Gease has applied for an appointment to the Englewood Public Library Board; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, TIIAT: Deryl Vaughn Gease is hereby appointed to serve on the Englewood Public Library Board, term to expire February 1, 1992. ADOPTED AND APPROVED this 19th day of February, 1991. Attest: I, Patricia H. Crow, City Clerk for the City of Englewood, Colorado, hereby certify the above is a true copy of Resolution No. L/-' Series of 1991. RESOLUTION NO. J (, SERIES OF 1991 - A RESOLUTION APPOINTING VALERIE WILLIAMS TO FILL A POSITION ON THE ENGLEWOOD PUBLIC LIBRARY BOARD FOR THE CITY OF ENGLE\VOOD. WHEREAS, there is a vacancy on the Englewood Public Library Board; and WHEREAS, Valerie Williams has applied for an appointment to the Englewood Public Library Board; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, THAT: Valerie Williams is hereby appointed to serve on the Englewood Public Library Board, term to expire February 1, 1995. ADOPTED AND APPROVED this 19th day of February, 1991. Alex Habenicht, Mayor Pro Tern Attest: ~~$~ Patricia H. Crow, City Clerk I, Patricia H. Crow, City Clerk for the City of Englewood, Colorado, hereby certify the above is a true copy of Resolution No. 10 , Series of 1991. w~~w.~ Patricia H. Crow RESOLUTION NO. Li SERIES OF 1991 A RESOLUTION APPOINTING RACHEL STODDARD TO FILL A POSITION ON THE ENGLEWOOD PUBLIC LIBRARY BOARD FOR THE CITY OF ENGLE\VOOD. WHEREAS, there is a vacancy on the Englewood Public Library Board; and WHEREAS, Rachel Stoddard has applied for an appointment to the Englewood Public Library Board; NOW, THEREFORE, BE IT RESOLVED BY 1HE CITY COUNCIL OF 1HE CITY OF ENGLEWOOD, COLORADO, THAT: Rachel Stoddard is hereby appointed to serve on the Englewood Public Library Board, tenn to expire February 1, 199 5. ADOPTED AND APPROVED this 19th day of February, 1991. ~Mayor Pro Tern Attest: ~~#~ Patricia H. Crow, City Clerk I, Patricia H. Crow, City Clerk for the City %iE,nglewood, Colorado, hereby certify the above is a true copy of Resolution No. I , Series of 1991. w~~ vii. ~ Patricia H. Crow