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HomeMy WebLinkAbout1991-03-12 PLB MINUTES• • • Englewood Public Library 3400 S . Ela ti St ., En9lewood, CO 8011 O (303-761-4376) MINUITES Englewood Public Library Board March 12, 1991 In the absence of Chairman John Peterson, Vice-Chairman Larilyn Ashlock called the regular meeting of the Englewood Public Library Board to order at 7:30 p.m. PRESENT: Larilyn Ashlock, Jeff Davis, Mary Dounay, Deryl Gease, Rachel Stoddard, Dorothy Totten, Valerie Williams. REGRETS: John Peterson, Doug Cohn ALSO PRESENT: Hank Long, Library Director, Alex Habenicht, Council Representative to the Board, Donna Gottberg, Recording Secretary. Roll call was taken and a quorum declared present. Mr. Cohn brought the refreshments for tonights meeting even though he was unable to attend. There was one correction to the Minutes of February 12, 1991. The celebration for Mr. Rotolo is to be held on March 28, not March 26. 91-11 MOTION: That the Minutes from the meeting of February 12, 1991 be approved as amended. Moved by: Mary Dounay Seconded by: Dorothy Totten Motion carried. There were no scheduled or unscheduled visitors. Vice-Chairman Ashlock began by asking both continuing and new Board members to introduce themselves. Ms Stoddard and Ms. Williams will serve full 4-year terms. Mr. Gease will fill the unexpired term of Al Quaintance, ending 1-31-92. The three new members were welcomed to the Board. - 1 - Vice-Chairman Ashlock turned the meeting over to Hank Long, Library Director, for the Director's Report. Mr. Long offered an invitation to the new Board members to contact him for a personal tour of the Library. Director Long gave an update and background on the bids sent out for of a new Bookmobile vehicle. Seven Requests for Bids were mailed. Only 2 formal bids were submitted, 1 declined to bid and the balance did not reply. After evaluation by Finance, Purchasing, Service Center and Library, Mr. Long will recommend to Council the award for purchase or lease/purchase. It will be 6-8 months before we can expect delivery of the vehicle after award of contract. Discussion followed on naming of the new vehicle, and warranty and maintenance. Director Long feels confident that the Service Center is capable of keeping the new vehicle maintained. Director Long noted that the City's PRIME computer has been upgraded. The Dynix Release 120 will be loaded soon, and in the near future the Dynix Release 130 will be in place. This will bring the Library up-to-date with the current Dynix System, which has been in service in the Library since 1985. Mary Tatum, Program Librarian, began work at the Library on March 4. She comes to us from ,the Pikes Peak Library in Colorado Springs. We are excited to have her on board. As information, Lt. Gov. Callihan visited the Library on February 28 to kick off his project "Colorado On-Line." This new database (we are the first in the State to offer patron access to this program) contains approximately 140,000 business with all pertinent information. Hank reiterated that we are also the first in the State to have the "Prodigy" program Director Long gave background on. the purchase of new carpet for the Library. The installation of carpet was postponed from last fall, and he hopes finalization will be soon. He hopes to have the carpeting done in June, aftei schools close. The Library will be closed for the 2 weeks that it takes to install the carpet. Discussion followed regarding options during the closure of the Library, and the reasoning behind the choice of carpet squares. The Circulation Desk will be moved at the time of the carpet installation, thus accomplishing t wo projects at the same time. Mr. Long gave background as to why there is a need to move the Circulation Desk. Mr. Long brought to the attention of the new members the bulletin board in the foyer of the Library, where a poster is mounted noting "Know your Library Board." He asked the new members to stay after the meeting for a f e w minutes to have their pictures taken so they may be added to the poster. - 2 - • • • • • • Director Long brought forth a document explaining the three grant proposals being submitted for federal funds to the Library Services and Construction Act (LSCA) this Friday. The first Grant is requesting funds for placing computers in 10 area schools. The second Grant is requesting funds for a Business Workstation here at the Library, and the third Grant (written by staff member Nancy Bunker) requests funds for our Local History Program. Mr. Long feels we have a good chance of receiving funding, if not full, in part. Discussion followed. When the Grants are in final form they will be available for perusal, if Board members are interested. Ms. Ashlock had nothing for the Chairman's Report. Members' Choice Ms. Totton thanked Hank Long for his referrals in getting her home computer in running order. Ms. Dounay announced she had read Joan Hinkemeyer's review on Lizzy Bordon in the Rocky Mt. News. As information, Mr. Long noted that Ms. Hinkemeyer (Information Services Administrator) has been out very seriously ill. She has many health problems and does not know when she'll be able to return to work . Ms. Stoddard, having received information mailed earlier regarding a National Library Card, asked for more information and how it applied to the Englewood Public Library. Mr. Long sent out this information as "FYI." Douglas County Library District is the first to try such a project, involving checking books out to people from out of the area via a VISA or other credit card. Discussion followed. The Board agreed it was a good concept. Mr. Davis asked if there was legal recourse by patrons in a partially damaged book. In that they would only have to pay for the part they damaged. He heard this discussed on the radio. Mr. Long noted that there is a statement on the back of the library card stating that patrons must abide by the Library's rules and regulations. He felt this was not a problem, as patrons are willing to negotiate , fines if they feel they have been overcharged. Discussion followed. Mr. Davis also reiterated his "Buy Englewood" suggestion from the last meeting. He offered some suggestions as to how to implement such a program, and he plans to write a letter to the editor of the Sentinel, and possibly a note to the Citizen expressing the values of buying in Englewood and how it helps the City and all the citizens. Mr. Long stated he had been thinking of a program which could be developed, and hopes to be able to supply information in the near future . - 3 - Ms. Totten asked if anything had been done regarding the purchase of tote bags to be resold to the public from the Library. Director Long said he plans such information for the April meeting. Ms. Habenicht suggested a weekly banner in the Library, reading such ' as ''This week's service at the Library has been brought to you by: Joslyns, Miniteman Press, and Dorothy Totton etc." - a business, a service and a resident. Then adding a note that they support Englewood. There was discussion on the economy of the City and the reduction of business places in Cinderella City. Mr. Long noted that he feels we get very good support for the Library from the community as a whole. There were no committee reports. There was no discussion on the Stat i stical Report for February 1991. All agenda items being covered, the meeting adjourned at 9:15 p.m. marmin 3/13/91 dg -4 - • • •