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HomeMy WebLinkAbout1994-03-08 PLB MINUTES• • • .,.,,, l.!I:: jili~ ::1;111 '••jl !i:.1! Hitl: ,111; llil,j jl,1:1 •1 :II Eng 1 e wood Pub 1 i c Li bra r y ii!!!! 3400 S . Elati St ., Englewood , CO 80110 (303)762-2560 ijll;: ..-----------iUi!:''i' es Englewood Public Library Board March 8. 1994 The regular meeting of the Englewood Public Library Board was called to order by Vice Chair Valerie Williams at 7:02 p.m . PRESENT: Rachel Stoddard. Sunday Aigbe (arrived at 7:25 p.m.). Marilyn Brenengen. Valerie Williams (left at 8:42 p.m.). Margaret Giffin. Ame Leonard (left at 9:00 p.m.). Alex Habenicht. City Council Representative to the Board REGRETS: Carolin Atkins, Larilyn Ashlock. Mary Dounay. Jennifer Wolgemuth ALSO PRESENT: Hanle Long. Library Director, Donna Gottberg, Recording Secretary Roll call was talcen and a quorum declared present. There were no scheduled or unscheduled visitors . 94-5 MOTION: That the Minutes from the meeting of February 8, 1994 be approved as presented. Moved by: Rachel Stoddard Seconded by: Marilyn Brenengen Motion carried. There were no committee reports. Vice Chair Williams aslced for nominations from the floor for Chair. Ms. Stoddard nominated Marilyn Brenengen for Chair for 1994. 94-6 MOTION: That the nominations for Chair for 1994 be closed. Moved by: Margaret Giffin Seconded by Rachel Stoddard Motion carried. Ms. Brenengen is Chair by acclamation. Ms. Brenengen asks that the Board members speak out on their opinions. She would like more open discussion on issues as .they arise. Even if we • are not in agreement, she encourages full discussion. The meeting with City Council is a real opportunity for Board members to speak out. The timing is good and she would like each member to speak out at this meeting. Come prepared and have an agenda. She values the talent in this room. She wants to meet each month with Mr. Long and be involved in the agenda planning for the Board meetings. There was no Chair Report. Ms. Brenengen turned the meeting over to Director Long. Ms. Ame Leonard was welc9med to the Board. She will fill the unexpired term of Ms. Ulrich. Mr. Long introduced Ms. Tatum, Programming/Circulation Services Librarian. Ms. Tatum explained her planning for 1994 programs at the Library and explained the homebound service. She distributed a list of upcoming • programs. She is open to any suggestions or ideas Board members might have for programs. Please call her if you feel you may be able to help with any of the upcoming programs. A question and answer period followed. The Board thanked Ms. Tatum for her upbeat presentation . Mr. Long noted that he would like to have a staff member attend each of the Board meetings so the Board would get better acquainted with the individual staff members. A gentleman arrived at the meeting at 7:15 p.m . and asked if he could ask a question regarding the Bookmobile. After Ms. Tatum's presentation Mr. Jim Smith (783-0688). an Englewood resident, with a student attending All Souls introduced himself. Mr. Smith stated that his daughter and the whole school missed having the Bookmobile and asked if there was a chance it would be reinstated. He understood the budget restraints, but wanted to know if the community could help get it back on the road. Director Long explained the background of taking the Bookmobile off the • road and what the Rocky Mountain News is trying to do to solicit funds going for the Bookmobile. At this point in time the News has approximately $9000 towards reinstating the vehicle ($2500 of that amount is in-kind donations). • • • Ms. Brenengen explained that the community could help by working through a Friends Group that would be willing to work to organize a fund . Mr. Smith explained that having a student in All Souls requires parents participation of 25 hours per year in community service. and this could be an issue to work on by the parents. The Board thanked Mr. Smith for coming in and sharing his views with them. Discussion followed about revising the Friends Group. 94-7 MOTION : To have a sub-committee appointed by the Chair to seek out information and strategy to again try to form a Friends Group for the Englewood Public Library. Moved by: Margaret Giffin Seconded by: Valerie Williams Motion carried with one no vote. Ms. Brenengen appointed herself. Rachel Stoddard, and Hank Long as the sub-committee. Ms. Habenicht stated she would attend whenever time allows. and Ms. Giffin said she would attend in the future. Mr. Long will call Board members not present tonight to see if there is an interest . It was felt that 2 or 3 meetings only would be needed to get information to present to the Board at a later date. Mr. Aigbe expressed the Board should examine the mistakes made last time in trying to form a Friends Group, and avoid the pitfalls this time. Don't rush into this. Ms. Giffin clarified her motion by saying she felt the sub-committee would seek out those pitfalls and bring back positive information to the Board for discussion. Ms. Williams expressed her view that she did not want a Friends Group to be formed just because of trying to save the Bookmobile. She feels keeping items for the Main Library is very important. The Friends Group should be formed to assist the Library in all areas. Ms. Habenicht feels the time is right and using the issue of the Bookmobile is a good kick-off for forming a Friends Group. It is a symbol to rally around. Mr. Aigbe reiterated that the Bookmobile should not be a special issue but part of the economic issue . Ms. Giffin feels the Bookmobile is a great benefit in the community. The joint meeting with City Council will be April 4 (postponed from 1993). Ms. Brenengen asked for items to be placed on the agenda and made a list along with the Board member who would be speaking on the subject. • It was noted that these joint meetings last approximately 112 an hour. A call will be made to each Board member about a week before the meeting to see who is planning to attend the joint meeting. Mr. Long noted that the Planning Grant and the Kurzweil Reader Grant were both ready to go. A staff member is working on another Grant and plans to have it ready by the deadline. Next month Mr. Long will take photos of the new members for the chart in the foyer of the Library. Tonight Mr. Long had the Kids Computers for Board members to look at and work with. He is encouraging parents to work with the children on these computers. They will be out for the public next week. Come next month with a list or things you"d like to learn about. The Library has received a $500 donation again this year from the Englewood Eagle"s Auxiliary for large print books. It was suggested that the Chair draft a letter to the Eagles thanking them for their donation, and invite them to attend a Board meeting and join the Friends Group when it is formed. Ms. Roith, Reference Librarian, has received 30-50 ·Talking Boots· for our special collection. The Arapahoe Sertoma Group may donate a TTD machine to the Library. Planning for the Future: Director Long asks Board to be thinking about what duties a person would perform if we should receive Planning Grant funds. Members· Choice Mr. Aigbe apologized for being late. He did not receive his meeting packet in the mail. Ms. Habenicht is working on a Theater Group, ·Actors Community Theater.· All Englewood citizens are invited to the audition. It"s lots of fun, and 3 or 4 productions per year are planned. Ms. Stoddard read a U.S. News and World Report article regarding what is spent on reading material. It was suggested that the Library seek out a place to donate old magazines instead of throwing them away. Mr. Long will check this out. Ms. Brenengen went to the ALD Library and was asked to fill out a survey, which she did. She then got a copy of the survey for EPL to look at. A copy of this survey will be distributed at the next meeting_ • • • • • I -. The Board thanked Ms. Stoddard for refreshments this evening . Meeting adjourned at 9:20 p.m. 3/11/94 dg