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HomeMy WebLinkAbout1994-04-12 PLB MINUTESI • Englewood Public Library 3400 S . Elati St ., Englewood, CO 80110 (303)762-2560 Englewood Public Library Board A -i1 1 1994 The regular meeting of the Englewood Public Library Board was called to order by Chair Marilyn Brenengen at 7:00 p. m . PRESENT: M. Brenengen, S. Aigbe, C. Atkins, M. Dounay (arrived at 7:05), A. Leonard, R. Stoddard, J. Wolgemuth, Youth Representative, Alex Habenicht, City Council Representative to the Board REGRETS: V. Williams, L Ashlock, M. Giffin ALSO PRESENT : Hank Long, Library Director, Lelle Holmes, Technical Services Supervisor, Donna Gottberg, Recording Secretary Roll call was taken and a quorum declared present. There were no unscheduled visitors. Ms. Brenengen introduced Lelle Holmes, who gave background on ACLIN (Access Colorado Libraries Information Network:) and gave a demonstration on how to access other Colorado libraries for information . The Board thanked Ms. Holmes for her informative demonstration. 94-8 MOTION: That the Minutes from the meeting of March 8, 1994 be approved as presented. Moved by: Ame Leonard Seconded by: Rachel Stoddard Motion carried. Ms. Brenengen had a video shown with regard to organizing a Friends Group. After the video Ms. Stoddard (member of the sub-committee for a second · try at organizing a Friends Group for the Englewood Library) gave a report. The sub-committe.e members took: an overall look: at the previous try and did brainstorming toward a new endeavor. The committee members would lilc:e each Board member to bring in 1 o names of potential members from the community. Board members suggested area organizations should be contacted and asked to have at least one person from their organization come to the upcoming planning meeting. Discussion followed as to how to work. toward the goal of organizing a Friends Group. The sub-committee will meet again soon, and report baclc to the Board • next month, with a timeline. Ms. Stoddard asked that Board members come back next month with ideas/visions and a wish list for discussion. New Business Chair Report There was .discussion/comments on the recent City Council joint meeting with the Library Board. Mr. Long commented he felt it was the best joint meeting he can remember since being Director of the Library. Ms. Habenicht said she received good feedback. April ,22 is a Sleepover Nigh.t at the Library. If any Board members are able to help at this event please let Ms. Tatum know, and sign up at the Circulation Desk. There is a limit of 100 for the sleepover with many good programs/activities planned by Ms. Tatum. Ms. Clayton, staff member, has initiated a ·uttle House Reader· program sign-up sheet which was distributed for those present who are willing and able to spend 1 /2 hour reading/telling stories throughout daytime hours at the Library. This may be expanded to evening hours in the future. Ms. Wolgemuth said she would pass the word to high school students who might be interested. Ms. Brenengen wants to meet with staff members (Hank has given approval) to ask what their expectations are from the Board. She will · attend the monthly Staff meeting on April 21 at 8 :30 a .m. Any Board members are welcome to attend, please RSVP to Donna or Hank before that date. Ms. Brenengen would like to see more interaction with School Media Centers and the Library. It would be good for the Board to visit (or even hold a meeting) a media center. Ms. Habenicht suggested a tour of area school(s) and libraries. She would like to see interaction. Ms. Dou nay suggested we ask. the Foundation Board to have a meeting in the Library once a year and get acquainted with the Library. Mr. Long will contact area organizations and offer our meeting room(s) for their meetings, once a year. The High School could have their student council meetings here and Mr. Long could host and give information/tour. Ms. Brenengen wanted to bring knowledge to the Board of the Library's Contributors Club. The community can donate directly to the Library through this fund. Some new Board members might not be aware of this special fund. • As a reminder, Ms. Brenengen, noted that new members should make arrangements with Mr. Long to have a tour of the Library . Discussion on preparing an orientation pamphlet for new and potential Board members followed. Two separate documents would be handy for those people planning to apply for appointment, and for those who are appointed. The orientation could include a tour of the Library. A sub- committee was appointed to · work on the particulars of this suggestion. Committee includes Mr. Long, Ms. Leonard, and Ms. Atkins. Ms. Brenengen announced that all papers no longer needed by each Board member could be brought into each meeting and deposited in a box ·for recycling. A second attempt at an Open House for Teachers was discussed. The Board felt it . was worthwhile to try again -to reach area teachers. Ms. Brenengen asks that members come to next month"s meeting with ideas and suggestions for a flier announcing this open house, for possibly mid- September, the beginning of the 94-95 school year. If any Board member has a suggestion for items to be placed on the Agenda each month, please call Mr. Long or Ms. Brenengen . Director's Report A new TDD machine (for deaf) will be funded by the Arapahoe Sertoma Club. A presentation of funds with be held soon. Bookmobile funds now total $1575 (cash), plus $5000 (pledge from Roclcy Mt. News), plus $2000 (from Conoco -in-kind). We won't know if we will receive any Grant funds until June, when the announcement of Grant awards will be made public. Ms. Brenengen asked if we should be thinking about what we want to do, should we receive the Planning Grant. What focus/goals do we have? After discussion it was decided that we wait to see what Grant funding we might receive. Then the decision will be made as to staff/Board participation. Ms. Leonard distributed a statement regarding the Bookmobile (enclosed). After discussion. a sub-committee was formed, including Ms. Leonard, Mr. Long, Ms. Wolgemuth, Ms. Habenicht, and Ms. Dounay. This committee will report at the next meeting. Ms. Brenengen asked those present what they would like to learn from various staff members regarding the Library and its workings. A Reference staff member(s) will attend the next meeting. Board members suggested learning about the ordering process, from selection to shelving. Other items Ms. Brenengen hopes to include at later dates are: PAC connections to individual homes Rocky Mt. News and Denver Post on CD-ROM -datelines Health Reference Center Low vision -in use Microfilm and Microfiche Voice Activated PAC Futuretest Members· Choice Carolin -Thanks the Board for the ·get well· card to her husband. Alex: Received compliment on EPL"s video collection, but Bemis has an excellent CD collection. In mid-May there will be an Actors Community Theater presentation. Rachel: 1994 is the Year of the Family. She plans to attend the ·sleepover· with her daughter. Sunday: Has not been receiving his packets for the Library meetings. He will check. with his local post office. Aslc.s that we send a ·get wen· card to Larilyn"s husband. Mary : In a recent REDBOOK there is an article on Colorado's Alternative High School, noted as an outstanding school. She received praise from a neighbor who uses our Home Services Program. The Statistics from February and March of 1994 were briefly discussed. It was noted that there needs to be some revision to the Statistical form . Be thinking about it and suggest changes either to Donna or Hanle. or bring suggestions to next meeting. The Board thanked Ms. Brenengen for refreshments this evening . Meeting adjourned at 9:32 p .m. 4-13-94 dg • • Hank Long is sick of hearing about the bookmobile, the members of the Library Board are sick of talking about the bookmobile, the public is tired of asking about the Bookmobile. But until the Bookmobile is back serving the residents of Englewood and contributing to the education of our children then the Bookmobile is still going to be mentioned, talked about and very much wanted. I propose that instead of everyone complaining and wasting time talking, a positive action be taken. I would like to see a committee established within the Library Board to work with the Rocky Mountain News and other interested parties towards establishing and maintaining ~~,·-· a fund dedicated to the perpetuation of the Bookmobile. Furthermore, I propose that the responsibility of the Bookmobile be removed from the direct care of the all ready overworked Library Director and that the Bookmobile come under the jurisdiction of the Children's Librarian. It has been well established that the majority of use rs of the Bookmobile are children and that all ready the majority of books on the nookmobile are for those children. Under the Children's Librarian the ratio of adult versus juvenile material would remain the same but by placing the Bookmobile under the Children's Librarian's capable direction the Bookmobile could more fully explore and fulfill the needs of its young readers who do not have the mobility to travel to the main library.