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HomeMy WebLinkAbout1994-05-10 PLB MINUTES• • • Englewood Public Library 3400 S . Elati St ., Englewood, CO 80110 (303)762-2560 s Englewood Public Library Board May 10. 1994 The regular meeting of the Englewood Public Library Board was called to order by Chair Marilyn Brenengen at 7:00 p .m . PRESENT : M. Brenengen. V . Williams. S. Aigbe. L Ashlock. C. Atkins. M . Dounay (arrived at 7 :25). M. Giffin. A. Leonard. R. Stoddard. REGRETS: J. Wolgemuth. Youth Representative. Alex Habenicht. City Council Representative to the Board A L SO PRESENT: Hank Long. Library Director. Chuck Reid. Dorothy Hargrove. Max Smith. Donna Gottberg. Recording Secretary Roll call was tak.en and a quorum declared present. Chair Brenengen introduced Chuck Reid from the City Manager's Office. Mr. Reid wanted to inform the Board members of the upcoming Englewood. Something to Talk About (ESTTA) program again this year . . Members from the City meet with neighborhood groups and listen to and explain (when possible) areas of concern and sometimes praise. He ask.s that Board members think about being a host for a meeting. These are usually held on Wednesday or Thursday evenings in the summer. He left ·Meeting Host For ms· with Donna for those who might be interested. You may also contact the City Manager's office direct. A question and answer period followed. The Board thanked Mr. Reid for this information. 94-9 MOTION : That the Minutes from the meeting of April 12. 1994 be approved as presented. Moved by: Rachel Stoddard Seconded by: Ame Leonard Motion carried . Mr. Max Smith. of the Littleton Friends Group was introduced by Ms. Stoddard. EPL would like some pointers in starting a Friends Group. Mr. Smith gave background. structure and history of this group. which has been in existence for 30 years. Littleton has 2 big fund raisers. a craft fair and a used book sale. Last year the group was able to give the Library $40,000. and the museum $40.000. There are 700 members total from approximately 400 households. This is a very dedicated group. They have a non-profit status and charge S10 a year for membership. A question and answer period followed. The Board thanked Mr. Smith for his help and information. Ms. Stoddard expounded more on the Friends group of Littleton and how she contacted Mr. Smith. EPL Board members have been invited to sit in on a Littleton Friends Group meeting at some time. Mr. Smith is willing to answer questions as needed as we go forth to form our group. It was the consensus that we must start with a core group instead of canvasing the whole area. Discussion followed. Members are asked to bring a list of likely candidates for a Friends •focus group· to the June Board meeting. if possible. A sub-committee will evaluate and set up a time to begin diligently working to make the group grow. People do not need to be Englewood residents. but people with an interest in the Library. Call names to Donna or Marilyn with their areas of strength. Ms. Leonard gave a committee report on the Book.mobile . The timeline brought forth was January 1. 1995. but realistically this is a slim possibility. The committee asks that the Board make a decision on the Bookmobile by April 1. 1996. with an alternative use of the funds if it does not come to be. At the June meeting she will ask for a formal motion to this effect. One alternative suggestion is that the funds go toward Childrens programs/books. Ms. Dounay brought forth discussion as to how the Book.mobile funds tie in with the formation of the Friends Group. Do both groups work together or separately? All things must be considered. It is preferred that funds are gathered for undesignated goals, but we should do as the donor requests. Discussion followed. There will be further discussion at the June meeting. New members committee is not prepared to report at this time. Some background work has begun. Guest staff member. Dorothy Hargrove. Reference Librarian was asked to have a presentation about collection development and reference responsibilities. Ms. Hargrove presented a chart showing the steps needed from the choice of the librarian or suggestion from a patron to ·on shelr display. There are 7 permanent part-time librarians at Reference and each has his/her own responsibilities. She talked about sources for reviews. price decisions. and availability of items. EPL is fortunate in that other area libraries have items that we do not need to • • duplicate. and a patron can be sent to another library for a particular • item . Listening to suggestions from patrons is a very important part of the ordering process. A question and answer period followed. The Board thanked Ms. Hargrove for her presentation. .. •• • • Chair Brenengen expressed how much she and her children enjoyed the Library Sleepover. She and other Board members announced they would like to see this done annually. They did say they would like more time for quiet reading. She has a video taken that evening and will show it after the meeting for those interested. The Little House Reader program is getting started. Ms. Brenengen passed around a sign-up sheet for readers. Books are chosen and set aside for you to read. There is a button to wear. so children know you are part of this program. Ms. Brenengen attended the last EPL Staff meeting and enjoyed meeting the staff and listening to their expectations from the Board. which are 1) being a link to the community. 2) to participate in library events. as often as possible. and 3) help with publicity of library programs. The Board would like to try again at an Open House for area teachers. Discussion and suggestions were brought forth. After schools starts in the fall -3:30 p.m. in afternoon In-service day Units of study Pull collection/displays Fem ale orientated materials Refreshments Director Long will contact Dr. Walpole and get a calendar for the •94-·95 session. and there will be further discussion at the June meeting. Item of note: Mr. Long read a memo from Technical Services stating that in less than 24 hours. some 70 books were ordered. received. processed and on the shelf for the patrons. Mr. Long distributed a draft of a letter to the Englewood Herald. thanking them. and Mr. Tom Munds. in particular for the coverage they have given to the Library. 94-10 MOTION: That Mr. Long send a letter of thanks to the Englewood Herald. and Mr. Munds. in particular thanking them for their continued support of the Library and its programs. Moved by: Valerie Williams Seconded by: Carolin Atkins Motion carried. Mr. Long noted that the first ACLIN terminal was installed today. Another will be installed at a later date . Mr. Fonda. Acting City Manager has approved the Library"s closure for one week in the summer for computer upgrades. No specific date has been set at this time. Mr. Long asks for Board approval. 94-11 MOTION: The Library close for one week in the summer. with the approval of the Acting City Manager; for computer upgrades and staff training. Moved by: Margaret Giffin Seconded by Valerie Williams Motion carried. As information: The Denver (main) Public Library will be closed from December "94 to April "95. There will be impact on all libraries including Englewood. We will send a representative to talk with DPL and be advised of expected impact. The Metro Area Council meets this Thursday. King Soopers will have library logos on their plastic bags from July 31 to August 6. ·volunteer at your Local Library.· EPL has given them our logo. The 1995 Budget process has begun. He distributed a tentative timeline. Mr. Long will take photos of Ms. Leonard and Ms. Giffin after the meeting to update the poster in the foyer. Members" Choice: Mr. Aigbe: He attended the Cinco de Mayo program at the Library. It was interesting and Ms. Tatum did a wonderful job on this program. Ms. Ashlock. thanks the Board for the card sent to her husband. Mr. Long noted there is a Town Meeting at Malley Center on Thursday at 7 p.m. Ms. Brenengen has several items on libraries from . the Rocky Mt. News for those interested. At the next meeting we will vote on the Boot.mobile committee"s recommendations. There will be a date set for the Open House (if possible). Discussion on Friends/Boot.mobile Group (2 or 1 ). What to do with collected funds for the Book.mobile (alternate choice). Bring names for a Steering committee for the Friends Group. The Statistical Report for April was briefly discussed. The form will be reviewed/ updated. possibly by the June meeting. There was no Board Summary Expenditure Report for April. It will be sent with Agenda for the June meeting. The Board thanked Ms. Williams for the wonderful refreshments this •• • • evening. ,. Meeting adjourned at 9:07 p.m . • •