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HomeMy WebLinkAbout1994-06-14 PLB MINUTESPresent: Marilyn Brenengen , Margaret Giffin , Ame Leonard Regrets: Valerie Williams, Rachel Stoddard , Carolyn Atkins, Donna Gottberg Also Present: Hank Long, Library Director; Alex Habenicht , City Council Representative; Joan Clayton, EPL Circulation Staff Roll call was taken by Chairperson Brenengen and a quorum declared present. There were no scheduled or unscheduled visitors. 94-12 MOTION : That the Minutes from the Library Board Meeting of May 10, 1994 be approved as presented . Moved by: Ms. Dounay Seconded by : Ms. Giffin e Motion carried. The Friends of the Library Committee report was given by Ms . Brenengen . A list of potential names for the "Friends Steering Committee" was proposed. It was suggested that the Steering Committee should make a priority of creating a pamphlet for other potential Friends members. Other suggestions included a letter to the local school PTO's for their newsletters. Ms . Habenicht offered to put an item about the Friends in the Englewood Schools newsletter. The Friends of the Library Committee will meet between now and the next Board Meeting to rake recommendations as to the initial functions of the Steering Committee . Board members were asked to continue submitting names for potential Steering Committee members , as well as to come up with "brain storming ideas" for the Friends to undertake . The Bookmobile Committee report was given by Ms. Dounay. There were 20 attendees at their initial public meeting. Copies of the notes from that meeting were distributed to the Board , along with a tentative Statement of Agreement between the Bookmobile Committee and the Library Director which defined the expectations of ttie Bookmobile Committee . 94-13 MOTION : That the Board approve the Statement of Agreement as presented ~ Moved by : Ms . Giffin Seconded by : Mr . Aigbe Motion carr ied 5 to 1. A suggestion was also made that the Library make it goal for every school child in Englewood to have his/her own library card. It was also reported that Joe Tatarka from AB & C Enterprises would donate a plaque to honor donors. He will also make pins to can be sold to help raise funds . All donations will be put into e the City's "Bookmobile Donat ions Account" to be used solely for this purpose . As Treasurer for the Bookmobi le Committee, Ms. Leonard will be responsible for periodically collect ing the donations and depositing them into this account at City Hall. -over - The New Members Committee report was given by Ms . Leonard. A draft of a pamphlet for prospective new Board members was distributed for discussion . Following several suggested changes, the Board approved the draft and suggested that it be printed and . given to all Board applicants as well as new Board members . Mr. Long agreed to handle this. e Ms . Brenengen introduced guest staff member Joan Clayton , who gave a presentation on the Circulation Department. Ms . Clayton has been employed at EPL for almost 10 years . She explained functions such as check in and check out of materials, "reading" shelves , registering patrons , collecting overdues , maintenance of copiers and other equipment , scheduling conference rooms, keeping track of Homebound patrons and materials, setting up displays, cross-training in Programs and Technical Services, etc. She also discussed the "Little House Reader" program which she initiated . Board members were encouraged to sign up to read to the children. In addition, Ms. Clayton reminded the Board that all Circulation staff are part-time. The Board thanked Ms . Clayton for her informative and well-done presen t ation. The Chairperson's Report was given by Ms. Brenengen. She discussed the proposed Open House for Teachers and mentioned that we need to know when the local schools schedule their in-service days before we can set a date(s) for the Open House. Suggestions included making the Open House part of the teachers' in- service training, selecting contact people at each school to help keep the teachers informed and encourage their attendance, having EPL staff make presentations at faculty meetings, etc. The Board was asked to continue thinking of ways to promote the Open House which will probably be held in September-October. Ms. Brenegen also read the letter from Assistant City Manager Chuck Reid, thanking the Board for allowing him to appear at the May meeting to discuss this year's ESTTA (Englewood : Something to Talk About) meetings . Several Board members have already agreed to host these meetings at their homes during coming months . Mr. Long gave the Director's Report. He reported that one of the ACLIN (Access Cololrado Library Information Network) terminals was installed and working and t hat a second terminal and printer were scheduled to be installed in the next week or so. He also mentioned that none of the three EPL grant proposals e were approved for this year; however, he did mention that he had requested the assistance of Gordon Barhydt (Director of the Central Colorado Library System, of which Mr. Long serves on the Board of Directors) in helping facilitate EPL's next planning session. Mr . Barhydt has agreed to do so at no cost, starting next Spring. Mr. Long also discussed the proposed elimination of the computer "shareware" that has outlived its usefulness , and the Board approved his elimination of this service . In addition, Mr. Long talked briefly about his plans for the 1995 budget requests and also mentioned the installation of the TDD!TTY machine at the Reference Desk . Due to time , it was agreed that the videotape of Doug Clark will be shown at the July meeting . Under Members ' Choice , the Board thanked Ms . Dounay for the refreshments , Ms . Brenengen shared a cartoon on libraries , Ms . Griffin discussed the summer school program at Sheridan, Ms . Ashlock shared a game with the Board , Ms . Dounay discussed the status of library funding in California , and Ms . Habenicht mentioned that she will be attending a meeting of the Colorado Municipal League. Ms . Habenicht also thanked the Board for their participation in the ESTT A program. As a reminder for next month's meeting , the Board was aske d to consider possible dates for the Teacher Open House and other potential names for the Friends Steering Committee. The new Statistical Report form was discussed and the Board accepted Mr . Long's recommendation that this become the acceptable format. The Board thanked Ms. Ashlock for taking minutes. The meeting was then adjourned .