HomeMy WebLinkAbout1994-08-09 PLB MINUTES.. 9
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Englewood Public Library
3400 S . Elati St ., Englewood, CO 80110 (303)762-2560
Minutes
Englewood Public Library Board
August 9, 1 994
Present: Marilyn Brenengen; Sunday Aigbe; Carolin Atkins; Mary Dounay(arrived 7:30
p.m.);Margaret Giffin; Ame Leonard; Alex Habenicht,City Council Representative (arrived 7:30 p.m.)
Re.grfils..:. Rachel Stoddard and Valerie Williams.
Also Present: Hank Long, Library Director; Joan Clayton, substituting for recording secretary, Donna
Gottberg.
Roll call was taken and a quorum was declared.
·There were no scheduled visitors.
94 -16 Motion: That the Minutes from the Library Board Meeting of July 12, 1994 be approved
with the following corrections: the spelling of Carolyn,changed to Carolin; the spelling of Brenegen to
Brenengen; the word sub added to the word committees in the report of the Bookmobile Committee,also
in the Bookmobile report the following to be corrected: addition of Zach Shea to the Publicity
Committee, that the pins are being designed, the pins will hopefully be sold.
Moved by: Margaret Giffin
Seconded by: Sunday Aigbe
Motion carried.
Chairperson Brenengen thanked the Library Board and Library Staff for the sympathy card sent to her
upon the death of her brother.
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The Friends of the Library Committee report was given by Ms. Brenengen. The committee had a
meeting at wf')ich time a fact sheet was handed out to be used as a guideline for the forming of a Friends •
. Group. The process is divided into three sections; the first section which is being done by Mr.
Long,Ms.Stoddard, Ms. Brenengen and Ms.Habenicht is to decide how to from a steering committee, the
whys of having a Friends Group, how best to represent .the community. The second step is to from the
Steering Committee and the third step is to form the Friends Group. The timeline for these steps starts
with July 29, 1994 and has a target date of March, 1995 for the formation of the Friends of the
Englewood Public Library. Another date for a meeting of the Friends Committee will be set before the
next Board Meeting.
There has been no meeting of the Bookmobile Committee since the last Board Meeting.
Mr. Long gave the Director's report. He reported that Donna Gottberg is back to work part time and
will be retiring December 31, 1994. Press releases and signage have been done for the closing Aug.22
-28, 1 994. Mr. Long said that the Library Board vacancy created by the resignation of Larilyn
Ashlock will be filled by Council at a future date. The upcoming Open House for Teachers on Sept.13,
1994 and Sept.1 5, 1 994 was discussed. Ms. Brenengen asked for volunteers for the Sept.13 and 1 5
Open Houses, from 3:15 -4:15. Ms. Giffin and Ms. Brenengen volunteered to help on both dates.
Mr. Long also briefly discussed the automating of the public school media center as being a long term
goal which he sees as benefitting all involved. The Colorado Public Library handout was discussed. The
question was asked if the figures in the handout were for 1 993. Mr. Long answered that yes they were
which also included the Bookmobile statistics. Mr. Long has talked to Gordon Barhydt, Director of the
Central Colorado Library System, about the possibility of Mr. Barhydt coming to a future Library
Board meeting to discuss the preparing of the Library's next 5 -year plan. This will be a joint plan
with the staff, Library Board, and the community.
Under Member's Choice Ms. Leonard asked how far back Library Board Minutes are kept. Mr. Long
responded that he was unsure but would find out. Ms. Habenicht urged the Board to go to the upcoming
City Staff Picnic on Aug.26. She also reminded everyone of the picnic at Belleview Park in Sept. for the
Englewood Something To Talk About Wrap Up. Ms. Brenengen asked if there had been any more folow
up on the challenged book. Mr. Long said not at this time. It was asked if there are copies of the
proceed ures for challenged books. Mr. Long said he would make copies for the members of the Board.
Mr. Aigbe asked about a Thank-you for Ms. Ashlock's service to the Board. Discussion followed. Ms.
Dou nay asked about the possibility that the vacancy created by Ms. Ash lock's resignation could be
considered at the same time as the Youth Board Member applications. Ms. Dou nay also stated that a
meeting of the Friends of the Bookmobile Committee will be held in the George Perrin Room of the
Library on Thursday, Aug. 18 at 7 p.m. Ms. Atkins suggested that the Library Board purchase a
Bookmobile pin for Ms. Ashlock in appreciation of her service. The suggestion was made that a Thank -
you card be purchased for Ms. Ashlock and left in the secretary's office to be signed by members of the
Board. Discussion followed about demographics of the community. Ms. Dou nay said that Chuck Reid of
the City Manager's office has some new demographics of Englewood which she felt would be of interest
to the Board.
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Summary of Decisions:
Open House Volunteers for Sept. 13 and Sept. 15.
A Thank-you card and letter for Ms. Ashlock will be traken care of as well as the purchase of a pin
from the Bookmobile Committee, also a book will be purchased in her honor.
Chuck Reid or someone from community development will be asked to come to the Sept. or Oct. meeting
with new demographic study.
There will be a Friends of the Bookmobile Committee .meeting Aug. 18, at Tp.m. in the George Perr i n
Room.
The Statistical reports for the month of July will be at the Sept. meeting.
The meeting was adjourned at 8:19 p.m.
jc 8/12/94