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HomeMy WebLinkAbout1994-09-13 PLB MINUTES·1'1•1 l.!1:: il!iti ::1;111 '••jl !t: · I ~ Hill: ,, .. ; llil,j i,11:1 ., :Ii Englewo.od Pub lie Library !l!!!! 3400 S . Elati St ., Englewood, CO 80110 (303 )762-2560 i!il:i ---------11.:·:1!;; ~ ···: es Englewood Public Library Board September 13. 1994 The regular meeting of the Englewood Public Library Board was called to order by Chair Marilyn Brenengen at 7:00 p.m. PRESENT: M. Brenengen. V. Williams. M. Dounay. M. Giffin. R. Stoddard (left at 8:30 p.m.) REGRETS: S. Aigbe. C. Atkins. A. Leonard. A. Habenicht ALSO PRESENT: Hant Long. Library Director. Donna Gottberg. Recording Seaetary. and guest Larilyn Ashlock Roll call was taken and a quorum declared present. The Board and Library Director wanted to honor Larilyn Ashlock. for her many years of service on the Board. as both member and Chairperson. The Board expressed its thanks for her dedication to the Englewood Public Library. Ms. Ashlock. will choose a boot to be added to the collection in her honor. Donna Gottberg was honored for her 13 and 112 years of service as Recording Seaetary for the Board. She will retire in November of this year. She. too. will choose a boot for the collection in her honor. 94-17 MOTION : That the Minutes from the Library Board meeting of August 9. 1994 be approved as presented. Moved by: Margaret Giffin Seconded by: Mary Dounay Motion carried. Committee Reports Community response has been slow for the upcoming Friends Steering Committee meeting scheduled for Sept. 21st. An agenda will be mailed this week. along with a brief outline of what a Friends Group can do for a Library. Ms. Dounay gave a report on the Bookmobile Committee activities planned. They are selling Conoco coupon boots, scheduling a •tun run,· e having a benefit concert, selling Bookmobile pins, and other projects to ' raise funds for the Bookmobile. Their goal is to have $27,500, total funds and ·in-kind· pledges by November 15. Discussion followed regarding staffing of the Bookmobile, including the volunteers needed at each stop. Mr. Long noted that a formal suggestion should be made to the City with details of staffing the Bookmobile, etc .• in the near future. The Board members present commended the committee for their dedicated wort. The first open house with the area school teachers was held today at the Library. It was successful in that approximately 50 guests attended. Ms. Stoddard thanked Hant and his staff for their background wort on this project. It was very well presented. Old Business Chuck Reid will attend the October Board meeting and present a demographics report of the Englewood community. There was no Chair Report. Director's Report Mr. Long noted that of our 7 permanent part-time reference librarians, we are losing 3 at this time. Karen Start left for a full-time managerial position at Jeffco, Dorothy Hargrove is leaving for a Branch Manager position at Highlands Ranch, and Joann Roith is leaving for medical reasons. Penny Lommen is bact from California and is taking Karen's place. The vacant positions have been announced and we hope to replace staff very soon . At this point in time each department must justify filling any vacancy that occurs. We will also lose a Page position in October. Nell Brown is going to Koelbel. There will be a Public Hearing on the 1995 Budget on Sept. 19. The Library Budget stays status quo, except for a 5% increase in the boot ~~~-. The Budget Retreat will be held in the Library Conference Rooms on Sept. 23 and 24th. The joint meeting of Council and Library Board is scheduled for December 12. Be thinking of agenda items. The Library staff weeded over 10,000 boots. Keep in mind this has not e been done for 10 years. Staff did an excellent job in priority areas. Reference staff determined the priority areas (300's, 600's and computer boots along with 900's). This weeding was done according to established aiteria. These boots have now been withdrawn from the database. Mr. Long plans to wort. with area groups (such as Boy Scouts) in stamping the boots •discard· and desensitizing them. This must be done so old withdrawn boots do not get back. into the collection. He plans a massive boot. sale sometime after the first of the year. At this point in time he has had no negative comments. and he feels the closure and weeding benefit the community. Mr. Long has talked with the City Attorney on 2 unrelated problem patron accounts. A teenager tried to start a fire in the men"s rest room last week.. and has now been notified that he can no longer come into the Library. There is a gentleman. non-Englewood resident. that continually breaks (or bends) rules and policies of the Library and causes confrontations with other patrons. and has been confronted with these problems. He has been told that if we have further problems he will be banned from the Library for 3 months. and if another incident occurs. after that period. he could be banned permanently. Mr. Long has received the go-ahead from the City Attorney to dispose of old Library application cards. Director Long noted a couple of interesting newspaper articles included in your pact.et. one from the New York. Public Library. and the article by Tom Munds in the Herald on the Library. Members· Choice Ms. Dounay suggested that the Board have an Appreciation dinner for Library staff to honor them for their contribution to the community. She suggests the Board take funds from its budget and purchase •fixin·s· for a dinner. and have Board members bring salads and desserts. She wants to mate this a •tun· thing. Those present agreed this would be a nice way to say •thanks.• Discussion followed. setting a date of November 18 at 6 p.m. in the Library Conference Room. Invitations will be sent to all the staff. Ms. Giffin volunteered to prepare the main dish. Those present agreed this was a good suggestion. 94-18 MOTION: That the Board members take funds from its Budget to have an Appreciation dinner for the Library staff (staff only) on November 18 at 6 p.m. Moved by: Mary Dounay Seconded by: Margaret Giffin Motion carried. There will be a sign-up sheet for the dinner at the October meeting. Ms. Brenengen noted an article regarding a teacher helping children with a report was accused of being a witch. because she supplied information to them for their report. Ms. Brenengen wanted to suggest an agenda item for a future meeting (if time. permits). having different Board members give a presentation on items of interest. She was thinking of Mr. Aigbe who could tell of his background in Africa. There was no discussion on the Statistical Reports for July and August. or the July and August Budget Summary Expenditure Reports. The Board asked Mr. Long to find out if Ms. Ashlock's vacancy would be filled soon. DECISIONS That the Board members host an Appreciation Dinner for Library staff. Have Mr. Chuck Reid give a presentation on demographics at the Oct. meeting. Mr. Gordon Barhydt. of CCLS will meet with the Board in November. Meeting adjourned at 8:50 p.m. 9-14-94 dg 9 ,