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HomeMy WebLinkAbout1994-11-08 PLB MINUTESe . i!!i:: jiiitl :;1i111 '1;j1 !•1·1! Hill: ''"; l!il 0 i ,1,:, .,1 :11 Eng 1 e wood Pub 1 i c Li bra r y !l!!i! 3400 S . Elati St., Englewood, CO 80110 (303)762-2560 illl:: Call To Order/Boll Call ---------~·1f;; ,,_. · r: Minu es Englewood Public Library Board November 8, 1994 The regu lar meet ing of the Englewood Public library Board was called to a-der by Cha ir Mari lyn Brenengen at 7 :04 p .m. PRESENT : M. Brenengen , M . Dounay , M. Giffin , R. Stoddard , A. Leonard , Council Member A. Habenicht REGRETS : C . Atk ins , S. Aigbe , V . Williams . ALSO PRESENT : Hank Long, Library Directa-, Joan Clayton, Reca-ding Seaetary, guest . Gordon Barhydt , Directa-of Central Cola-ado Library System and Justin Kn ight . Roll call was taken and a qua-um declared present. Scheduled/Unscheduled Visitors Mr . Long introduced Gordon Barhydt , Directa-of Central Cola-ado Library System, who w ill be the fac ilitata-fa-"EPL 2000" (the 5 year planning process). Mr . Barhydt will be work ing w ith both the Board and staff in this process . Mr . Barhydt gave a prese ntat ion of the eight steps he will go through to facilitate the planning process . He emphas ized that it is his job to help with the process , not to 'yV!"ite the plan a-the mission statement . Discuss ion followed Mr . Barhydt's presentation of the process, reiterating that it is up to the Board , staff and community to come up with specific goals, mission statement , that they are respons ible for the content and that Mr . Barhydt is there to help with the process . It was also mentio n ed that the depth and breadth of the process is up to EPL. Mr . Lo n g at th is point asked t he Board how they wanted to proceed; when did they want to start the planning process , when to invite Mr . Barhydt back to start the plann ing . It was decided that brain sta-ming would be done at the December Board Meet ing and that Mr . Barhydt would then be invited back in January, 1995 to begin the planning process . Mr . Barhydt shared with the Board his feeling that the best time frame under which to meet would be whole day sessions, several times over a 6 month t i me frame (approximately 100 hours). Those who participate in this planning process need to be committed to a time frame such as this or one similar as chosen by the planning goup. Ms. Brenegen introduced Justin Knight who had interviewed with City Council for the vacant position of Youth Member for the Library Board the previous evening . It is anticipated that Just in will be appointed to the Board at the next City Council meeting . He was welcomed by all. Old Business Revised Minutes from the meeting of October 11, 1994 were passed out for the Board to read . 94 -20 Motion: That the revised Minutes of the October 11, 1994 Library Board Meet ing be approved as VvTitten . Moved by : Mary Dounay Seconded by: Amemarie Leonard The Mot ion carried . Mr . Long suggested that from this point on that the Board Minutes will go to the Board in craft form , then after approval they will be distributed. The Board ageed. Ms . Bre n engen r ep orted on the most recent meet ing of the Friends of the Library Steer in g Comm ittee , held , November 3rd . At this time a Chairperson and Recorder were chosen ,{ Scott Manley , vice president of Craig Hospital and Paula Egan , head of Ch ild ho od Development at Swedish Hospital). The next meeting of the Friends Steer in g Comm ittee w ill be at 7 a .m . on Thurs ., Dec 1. At this time the committee will set up a ca lendar for future meetings . New Business Ms . Brenengen reminded the Board of the upcoming meeting on Monday, Dec . 12 at 6 p .m . with the City Council. Discussion followed regarding what the Board wanted to talk about with Counci l. It was noted that the time frame for discussion is 20 -25 minutes . Those present decided to concentrate on the status of Cinderella City and EPL 2000 ; a VvT itten report about the Friends of the Library Committee progess , S A. \.1 C ··the Bookmobile Committee progess/activities and the Staff Appreciation Dinner would be handed out to Council ; Justin Knight offered to talk for 3 - 5 minutes about what the Library means to the students of Englewood High School; and the ba lance of the t i me would be opened up for questions from the Board to Council. Ms . Brenengen asked for a show of hands who will be attending the Council session : Justin Kn ight , Ame Leonard , Marilyn Brenengen , Rachel Stoddard and Margaret Giffin ind icated they wou ld be there . A reminder call will be done for those not in attendance I e at the Nov .8 meeting . Mr . Long indicated that 24 staff have responded that they will be attending the Staff Appreciation Dinner on Friday, Nov.18. Ms. Stoddard said she will call and remind Board members regarding food , time.etc '. Final plans were made for the upcoming dinner . Once again City Council has approved the Food For Fines program (the fifth year for this popular program). The dates for the program are November 14 -December 19 . For each overdue fine one food item may be brought in. noted in the patron record so the fine is cleared and the food is then donated to lnterFaith Task Force for distribution in the local community . Mr . Long asked the Board to approve the Holiday Closing to reflect that of City Hall, dosing Fri .. Dec . 23 -Mon ., Dec . 26 to reopen on Tues .. Dec . 27 for Christmas and clos in g Fr i .. Dec . 30 -Mon .. Jan 2 to reopen Tues., Jan 3 for New Years. 94 -21 Motion: That the Library be closed Fri., Dec 23 -Mon., Dec 26 and closed Fri .. Dec 30 -Mon .. Jan 2, 1995 for the Christmas and New Year's holidays . Moved by : Margaret Giffin Seconded by : Amemarie Leonard The mot ion passed . A correct ion was made in the Agenda for the Meeting of Nov.8, 1994 ; Nell Brown a page who had left the Library , has been replaced by Lesli Mason , not Kristin Gruebme yer Ms . Gruebmeyer was hired in August to be the part time Library Ass ist ant work in g 5 hours on Sat. and 5 hours on Sun . Under Member 's Choice : Margaret Giffin wanted to know who is doing dessert on Fri., Nov .18 . Ms . Leonard indicated that she had signed up to do this . Ms . Leonard men t ioned the upcom ing Clayton Craft Fair on Sat .. Nov .19 . Joan Clayton brought to t he Board 's attent ion that Donna Gottberg is still very ill. The Board decided it would be nice to send ind ividual cards to her at her home . The adc:tess is ; Mrs . Donna Gottberg , 2820 S. Pennsylvania , Englewood , 80110. Mr . Long mentioned that he has been in contact with the Sheridan Middle School and will be doing a small Open House/Tour with them with Ms . Giffin's help . Sheridan High School , because it has a branch of the Arapahoe Library District in its building has declined to participate . Mr . Long has already met with the teachers at the two Sheridan elementary schoo ls . Monthly Reports Ms . Douna y brought up her concern that the statistics for Sept. and October once aga in show a significant c:top in materials checked out to Englewood patrons, (in the case of Sept . the crop is 33 . 9% and Oct. was 35 .2%) this is in comparision to 1993 statistics . Ms. Stoddard feels this is reflective of demogaphics. Ms. Dounay pointed out that the number of chilcten has inaeased in the Englewood schools and feels then the figures should be higher . Discussion ensued revolving around older chilcren checking out fewer, larger books as opposed to lots of ·easy" books, more research being done in house ~ more in house materials being used, more current reference items being used in the library as opposed to older materials being checked out. Mr . Knight made reference to his own situation of doing a report that needed current magazines articles that could not be checked out for bibliogaphic sources. He stated that he has seen may students using the library , ie . computers, on line resources and books wh il e not checking out items. Other Board Members also expressed their observations that the library seems more aowded with patrons using the library but not necessarily checking out items . The goup ageed that there are no easy, one reason answers tor the crop in circulation figures . This will certainly be an area that needs to be adctessed for EPL 2000 ; what goup are we missing, or not reaching? Mr . Long sa id that the circulation staff has noticed an inaease in the number of people being seen in the library though the statistics do not reflect this. Mr . Long also asked that the Board reflect on the following for discussion next month : How many Board Members have used their own cards to check out materials in the last yew, and how have their own library needs changed . Ms . Giffin spoke up that she would be willing to do prog-ams working with parents regarding reading aloud with chilcten. The goup ageed that this is a real challenge for the upcoming planning . Adjournment _ The meeting was adjourned at 8 :45 p .m. 11/15/94 JC -\. -; I ·, I ' ....... \\ \ i -i L' \I~-J '-.