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HomeMy WebLinkAbout1992-06-09 PLB MINUTES• Englewood Public Library 3400 S. Elati St ., En9lewood, CO 80110 (303)762-2560 Englewood Public Library Board June 9, 1992 The regular meeting of the Englewood Public Library Board was called to order by Chair Larilyn Ashlock. at 7 :03p .m. PRESENT : Larilyn Ashlock., Mary Dounay, Sunday Aigbe, Marilyn Brenengen, Doug Cohn, Jeff Davis, Rachel Stoddard, Valerie Williams, Stephanie Thiessen REGRETS: Alex Habenicht ALSO PRESENT: Hank. Long, Library Director, Donna Gottberg, Recording Secretary .Roll call was taken and a quorum declared present . There were no scheduled or unscheduled visitors. 92-11 MOTION : That the Minutes from the meeting of May 12, 1992 be approved as presented . Moved by : Doug Cohn Seconded by : Marilyn Brenengen Motion carried. Chair Ashlock. turned the meeting over to Director Long for the Director's ~lilltl.. The Board must make a recommendation to City Council as to the continuance of having a Youth Member on the Board, length of term, etc. After discussion from Board members and having input from the Youth member it was concluded that the Board make such a recommendation to Council. Mr . Long and Ms. Ashlock. will finalize the wording of the recommendation and forward to Council. 92 -12 MOTION : The Library Board members recommend to City Council that the Youth member continue as a liaison member and further recommend that Stephanie Thiessen remain in this position throughout the 1992-93 school • year . Her term would thus end in June 1993. Moved by : Valerie Williams Seconded by : Marilyn B renengen Motion carried . Mr. Long hopes to receive an Apple computer for Access Colorado, equipment given to the Colorado State Library, to be distributed to public libraries. On June 2 Mr. Long presented a recommendation to the Planning and Zoning Commission for a feasibility study for a new library. Now the P and Z Commission must put together a top 1 0 priority list for presentation to the City Manager, who in turn presents it to Council. Mr. Long noted that a feasibility study will address funding, site, etc. He will keep the Board updated as information becomes available. Colorado Library Association (CLA) has requested public libraries donate $250 toward offsetting costs of the Annual Conference. Mr. Long brought this request forth for discussion. Discussion followed. 92 -13 MOTION : That the Library Board not donate $250 to offset costs of the Annual CLA Conference. Instead it would rather use those funds to send more representatives to the conference. Moved by: Doug Cohn Seconded by : Jeff Davis Further discussion . Motion carried. As items of information, Mr. Long stated he is now an appointed member of the Central Colorado Cable Consortium. This group will develop guidelines for cities to use in the re-negotiation of their respective cable agreements. He is also now a member of the CCLS (Central Colorado Library System )Board of Directors. Chair Relll!tl Asked if a date was set for interviews for a new board member. Mr . Long rep lied he is not aware of the date. Ms . Ashlock read an article from the Readers Digest regarding libraries. Hanle invited Board members to attend an ice cream social during Employee Appreciation Week . The social will be held June 26 at 3 p.m. on the southeast lawn of City Hall. This is also T-shirt day, so if you wish to wear a special T - shirt, do so and join in the fun. Members' Chojce Ms . Dounay noted a very successful graduation year at Englewood High School. Many scholarships were awarded. Mr . Davis asked 1f thought could be included in the feasibility study for the new Library for a possible music and theater location inclusion in the building , possibly a second floor . Mr. Davis asked as to the disposition of the old Bookmobile. Mr . Long noted it • • • - as City property and it would be the City's decision as to the status of the ehicle. When Mr . Davis visited University Hills Library recently, he saw that they sold bags of like paperbacks (ex . science fiction)for $1 . Made the suggestion for EPL to think about, and in this way get rid of many unneeded books from the collection at one time . Mr . Davis feels our Medical Section has not been kept updated. He suggested the possibility of contacting the Heart Association , Diabetes Association or the Cancer Association and asking for grant funds to keep our Medical Section up to date . Hank Long will draft a letter to these organizations and feel them out as to any funds available. Ms. Dounay suggested Swedish Hospital be contacted for funds for a Medical Section. This is a business that wants to become more involved in the community and its projects. Ms . Ashlock noted there were probably many agencies that could be contacted such as Blue Cross and other insurance companies. Mr . Long noted that Aurora Library has medical information available to the public on CD -ROM, but that it is a rather expensive system . • r . Cohn gave kudos to Ms. Tatum on the great banner advertising the Summer eadi ng Program . Question arose on the invitation to the MPLA (Mountain Plains Library Association) regional conference received by Board members. This is the regional version of the CLA conference, and is being held in Cheyenne this year . Our Vice -Chair is a member of MPLA and that is why all Board members are being invited. Mr. Cohn had a question regarding the $1 million shortfall in the budget noted in a recent issue of the Englewood Herald. Will there be more cuts? Mr . Long explained Council is working on this matter and anticipates no further cuts at this time . Mr . Aigbe would like a tour of the library. Mr . Long said he would set up a time to meet with him for a tour . Ms. Williams will be unable to attend the July meeting. She and her family will be on vacation . The Statistical Report for May 1992 was briefly discussed . The Board members thanked Marilyn for the refreshments this evening and for • celebrating her birthday with them. Meeting adjourned at 8:45 p .m . Mr. Long gave an update as to the progress of the changover from the old Bookmobile to the new one . Books are being changed over this week and the new (unnamed) Bookmobile will start the summer schedule on June 15th. The committee to choose a name for the vehicle will meet tomorrow. Hank wishes to thank the three committee members who volunteered to judge the contest; Ms. Brenengen. Ms. Fishback. and Ms . Tatum. Director Long stated he felt the ·Friends· group got off to a good start. He will have a dinner meeting with the three officers on June 1 0 to discuss the issues they would like to address. The next public meeting of the ·Friends· is Tuesday, June 16, at 7 p.m . Director Long updated the progress with school projects. Library personnel and school media center staff met in late May to discuss the various projects. He feels we have a very good relationship with the area schools. Mr . Long asked if members had seen the Summer Reading Program banner stretched across the street at Broadway near Cornell. It had been noticed by many and those present thought it looked very nice. Mr. Long stated that the Library is not going along with the State theme this year and that Ms. Tatum and others developed the ·olympic· theme. There are many programs planned . This year prizes will be awarded by the number of minutes read, and not by the number of books read, as in the past . Ms. Tatum's hard work attributes to the success of the proQram. Brief discussion followed regarding sponsorship to this EP L program and other programs. It is planned that the Library will be closed August 10 through the 14 for remodeling, stated Mr. Long. This will be after the Summer Reading Progam and before the start of the school year. The existing sliding door will be replaced (we have had many problems with this one). and new sliding doors will be installed in the inside. Along with this, the front porch will be repaired and the restrooms made handicapped accessible. This will be a good time also for some general housekeeping to take place . There will be advance publicity on this remodeling project. This will also be a good time to have the name painted on the Bookmobile so it, too, will be out of service. The Board meeting scheduled for August 11 will still meet, as planned, at the Library. The conference rooms will not be affected. The Community Information & Resource File will not meet the July deadline as earlier planned. Technical Service staff is working with Pam Pepper and her summer intern, Stephanie Thiessen, who are gathering information from local businesses. This is good exposure for businesses and there is no cost involved to the business. This will also promote the Englewood Library. There are approximately 1500 businesses in the area and this is a good start. Smaller businesses could be added later . Discussion followed noting this project has endless potential. Mr. Long has a meeting next week with the Dynix Library Group to discuss the use of grant funds from LSCA (Library Services Construction Act) to connect to the Access Colorado Network. • • •