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HomeMy WebLinkAbout1992-12-08 PLB MINUTES• • • Englewood Public Library 3400 S . Elati St., Englewood, CO 80110 (303)762-2560 Englewood Public Library Board December 8, 1992 The regular meeting of the Englewood Public Library Board was called to order by Chair larilyn Ashlock at 7:02 p.m . PRESENT: larilyn Ashlock, Sunday Aigbe, Doug Cohn. Jeff Davis. Rachel Stoddard, Marilyn Brenengen REGRETS: Mary Dounay, Valerie Williams , Gloria Ulrich. Stephanie Thiessen ALSO PRESENT: Hanle long, Library Director, Alex Habenicht, Council Representative to the Board, Donna Gottberg, Recording Secretary Roll call was taken and a quorum declared present. There were no scheduled or unscheduled visitors. Not recorded in last month's minutes, a brief report given by Rachel Stoddard on her attendance at the Colorado library Assoc. Conference in October. 92-21 MOTION: That the Minutes from the meeting of November 10, 1992 be approved as corrected. Moved by: Doug Cohn Seconded by: Rachel Stoddard Motion carried. There were no committee reports . Chair Ashlock turned the meeting over to Director long for the Director's ~P-Q[L Director's ReP-ort An overview of discussion brought up at the City Council/Board meeting on December 7 was brought forward. It was the feeling of those present at that meeting that Council felt the Library Services Department was doing a good job. Areas of discussion were the impact of Amendment One. future plans for Council regarding the City. and the Santa Fe corridor. Ms. Habinecht interjected that there will be a Public Hearing • December 15 on the RTD development. She further reported on cooperation and collaborate with other area counties and the transportation company regarding the Santa Fe corridor. The group is looking into our getting a fair share of the development funding. The City Manager is looking into upgrading all of Englewood. not just Cinderella City and the Santa Fe corridor. Director Long thanked all those who were able to attend the joint meeting. Mr. Long is looking at updating the Policies and Procedures for the Library in 1993. This project has already begun with various areas in the library. He plans to include the Board in this updating. Mary Lou Tatum, our Program Librarian was chosen ·Employee of the Month.· She received recognition from Council and received a T-shirt and gift certificate_ As information, Mr. Long noted that the Bookmobile would be out of service for a 2 week period from December 21st to January 1 for some repairs, mechanical and cosmetic. The schools will be closed during that time so the impact should be minimal. • The Board members thanked Donna for the refreshments this evening. There was no Chair Report. Members' Choice Rachel Stoddard shared the information that she now has her Travel Agent certificate and will be seeking employment. She plans to use the resources in the library in this task. Marilyn Brenengen gave a brief report on her attendance at the Colorado Library Assoc. Conference. She attended many worthwhile and stimulating programs and thanked the Board for letting her attend. She chose the topics of Kids, Friends and the Disabled. which are of special concern for her. The question arose. do staff on the Bookmobile feel the children are being ~ to the BKM without teacher supervision. leaving the staff to ·baby sit?· Mr. Long answered that, ·v es indeed, there have been some problems at certain stops.· His plans are that before the 1993 school session begins, he would like to host a reception at the Library on a Sunday afternoon for teachers, to explain the workings of the Bookmobile, its place in the school program, and other EPL services. He feels many teachers (some may be new) do not understand how the BKM • • • • functions and the lack of staff to handle large crowds. It was suggested that this was an area where volunteer help could be utilized. Mr. Long feels education and encouragement could be the answer. Discussion followed . It was suggested that a suggestion box in the BKM could prove helpful. Mr. Long plans to have a survey with the area stops of the BKM to determine the best times and days for their stop. The current schedule may be revised in the near future. Jeff Davis does not plan to reapply for membership on the Board next year. He has enjoyed his time spent with the Board. This was his first experience in City involvement. He plans to act as a councilor for diabetics. He would like to share his knowledge and experiences with diabetes , having recently being diagnosed as a Type II diabetic. Good Luck, Jeff!! Ms. Brenengen asked if the library had any kind of ·1oan· agreement with Swedish Hospital. Mr. Long answered we do, but in a very informal way. He would like to explore a closer link with them in 1993. Ms. Habenicht stated that she thought there were City people working as liaison with Swedish already and she and Hank will discuss this further with Mr. Fraser. Discussion followed . Doug Cohn shared a newspaper article on ·how not to plan to build a library.· Copies will be made and distributed to each board member. He felt articles , both good and bad should be kept in a file and when the time comes for looking into building a new library, these could be discussed. Board agreed this was a good idea. Mr. Long has already begun such a file . Mr. Cohn asked if he could bring his 6 Boy Scouts to sit in on the next Board meeting. He though it would be good experience for them to see how one part of the government system is handled. Board members agreed. It was suggested he make arrangements with Council to sit in on one of their sessions. Mr. Aigbe will not be able to attend meetings for 3 months, due to an upcoming teaching assignment. Ms. Habenicht stated it was always a pleasure to have the Library Board meet with Council. She is so proud to be associated with the Library Board. Ms . Habenicht attended a meeting of the National League of Cities in New Orleans recently. It was an excellent cont erence and she shared some interesting moments with the Board. The Statistical Report for November was briefly discussed. Ms. Habenicht asked if there was a reason for the traffic count on the Bookmobile being to be so low. while the checkouts remain constant with • the past year. Mr. Long had no explanation. F. Y.I. Mr. Chuck Reid. Asst. City Manager, plans to publish a News Brief to Boards and Commissions. It will keep abreast of ·what's happening in the City.· Ms. Habenicht plans to help on this project from time to time. Mr. Davis would like to have at hand by the computers a list of ·new· books available. Possibly the list from the top 100 from the New York Times. He would also like to have a short blurb on what the books are about. Mr. Long will look into this. but feels it would be too time consuming for our already overworked staff. The Board, as a whole. thought the changes in Circulation checkout periods and charges were good for public relations. Ms. Habenicht thought it would be a good idea to look into the balance of funds that would be left at the end of the year from the Board Budget. and possibly put it to good use. Discussion followed. 92-22 MOTION: That Mr. Long pursue a way to designate unspent funds from the Board Budget each year. to purchase items for the collection development of the Library. Moved by: Marilyn Brenengen • Seconded by: Jeff Davis Motion carried. Meeting adjourned at 8:43 p.m. 12/9/92 dg •