HomeMy WebLinkAbout1993-04-13 PLB MINUTES••
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Englewood Publi·c Library
3400 S . Elati St ., Englewood, CO 80110 (303)762-2560
Englewood Public Library Board
April 13, 1993
The regular meeting of the Englewood Public Library Board was called to
order by Chair Larilyn Ashlock at 7:03 p.m.
PRESENT: Larilyn Ashlock, Rachel Stoddard, Sunday Aigbe, Marilyn
Brenengen, Doug Cohn. Mary Dounay, Gloria Ulrich (left at 8:03 p.m.).
Alex Habenicht (left at 8:05 p.m.), Council Representative to the Board,
Stephanie Thiessen, Youth Representative
REGRETS: Carolin Atkins, Valerie Williams
ALSO PRESENT: Hank Long, Library Director, Darrell Chayne, Public
Services Librarian, Donna Gottberg, Recording Secretary
Roll call was taken and a quorum declared present.
Ms. Williams sent the refreshments this evening with Ms. Ulrich. The
Board thanks Ms. Williams .
There were no scheduled or unscheduled visitors.
Ms. Ashlock wanted it noted that the list on the back page of the Minutes
from the March 9, 1993 meeting was a list for the Library and Board
members to discuss with and gc~t involved with community organizations
for help in realization.
93-6 MOTION: That the Minutes from the meeting of March 9, 1993 be
approved as amended.
Moved by Marilyn Brenengen
Seconded by Rachel Stoddard
Motion carried.
There were no committee reports .
Mr. Long presented the Director's Report.
Director Long brought forth for discussion the articles regarding the
Bookmobile mailed earlier to Board members. He also noted that the
survey results from the Herald on the same subject have not yet been
published. This subject was opened for discussion.
Ms . Brenengen asked if any Board members received calls. or letters
regarding the cutting back of Bookmobile hours . Ms . Habenicht, Ms.
Dounay and Ms. Ashlock each received three calls re garding concerns
from citizens . Each shared the concerns brought forth from the
community. Discussion regarding the Bookmobile reduced schedule
followed . Mr. Long noted that the Library has now received the FCC
license for a new frequency which will be ours exclusively . for a few
years. New equipment has now been ordered and should be installed by
June of this year. This should help with the downtime experienced in the
past 9 months or more . Discussion followed as to the numbers of patrons
using the facility at each of the Bookmobile stops .
Ms . Habenicht spent some time on the Bookmobile , g etting a feel for the
patron/staff rapport . She has received a letter from a Library staff
member which she wanted to share with the Board .
93-7 MOTION : That the Board go into EXECUTIV E SESSION .
Moved by Mary Dounay
Seconded by Gloria Ulrich.
Motion carried .
Ms . Ulrich left the meeting at 8 :03 p .m.
Ms . Habenicht left the meeting at 8:05 p .m.
After about 40 minutes the Board came out of EXECUTIVE SESSION .
93-8 MOTION: That the Board cease the EXECUTIVE SESSION .
Moved by Marilyn Brenengen
Seconded by Doug Cohn
Motion carried .
The question arose asking if the City had a Public Relations person. Mr .
Long replied that the City does not have a PR position dedicated only to
information regarding the City. Each department generally handles its
own press releases . Major issues are handled from the City Manager's
office .
Mr. Long noted that from May to September of this year the City
Manager's office is planning 30/40 neighborhood meetings c·something
To Talk About9), involving one or more Department Heads . This is more
of a pro-active approach to getting information out to the citizens . The
local media does not do the best job in getting out information. He feels
this is a very positive step.
Mr. Cohn said he felt the new weekly ·city Briefs• was a good idea .
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Mr. Aigbe asked if the decrease in Bookmobile hours was permanent?
Mr. Long replied that it will be reviewed for the 1994 Budget cycle . The
new 1994 Budget cycle calendar has been published (which is subject to
change and revision). He will make a copy for any Board member who
feels a need for one .
Ms. Dounay announced that all members need to be pro-active and
supportive of the Bookmobile. We need to express positive experiences.
Next brought up for discussion were the results of the School Survey.
The responses were mixed as to the knowledge of resources available
here at the Library . Mr. Long still wants to plan an orientation session
early in the school year. He also intends to put together a flyer that
describes all EPL services to schools and give one to each teacher. Ms .
Dounay expressed her opinion that at the time Dr. Walpole talks with all
the teachers would be a good opportunity to give a brief report on the
library and all its resources. T h e purpose of this orientation would be to
peak the curiosity of the teachers with the knowledge that is available to
the schools . Ms. Brenengen volunteered to help with preparation of such
a presentation. Mr. Cohn sugg·ested getting a mailing list of all the
teachers and sending information ahead of the orientation .
Next week is the 3rd Annual Ba1ttle of the Books Program . Mary Lou
Tatum , Program Librarian, works very hard on this project and it is very
popular in the area. There is a Tea Party planned for girls ages 6-12 on
the 16th and 17th, and on April 21 there will be a program on the ·
Holocaust.
Reference positions have been advertised and we are ·1ooking at about 3-
4 weeks before filling these positions, stated Mr. Long .
There was no Chair Report .
Members' Choice
Stephanie Thiessen asked that applications and publicity be forthcoming
by early May for a Youth Member to the Board. Two people have already
expressed interest to Mr. Long . Hank will see about placing a notice iri
the school newspaper.
There was brief discussion on the Statistical Report for March .
Meeting adjourned at 8 :47 p.m .