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HomeMy WebLinkAbout1993-04-13 PLB MINUTES•• • • Englewood Publi·c Library 3400 S . Elati St ., Englewood, CO 80110 (303)762-2560 Englewood Public Library Board April 13, 1993 The regular meeting of the Englewood Public Library Board was called to order by Chair Larilyn Ashlock at 7:03 p.m. PRESENT: Larilyn Ashlock, Rachel Stoddard, Sunday Aigbe, Marilyn Brenengen, Doug Cohn. Mary Dounay, Gloria Ulrich (left at 8:03 p.m.). Alex Habenicht (left at 8:05 p.m.), Council Representative to the Board, Stephanie Thiessen, Youth Representative REGRETS: Carolin Atkins, Valerie Williams ALSO PRESENT: Hank Long, Library Director, Darrell Chayne, Public Services Librarian, Donna Gottberg, Recording Secretary Roll call was taken and a quorum declared present. Ms. Williams sent the refreshments this evening with Ms. Ulrich. The Board thanks Ms. Williams . There were no scheduled or unscheduled visitors. Ms. Ashlock wanted it noted that the list on the back page of the Minutes from the March 9, 1993 meeting was a list for the Library and Board members to discuss with and gc~t involved with community organizations for help in realization. 93-6 MOTION: That the Minutes from the meeting of March 9, 1993 be approved as amended. Moved by Marilyn Brenengen Seconded by Rachel Stoddard Motion carried. There were no committee reports . Mr. Long presented the Director's Report. Director Long brought forth for discussion the articles regarding the Bookmobile mailed earlier to Board members. He also noted that the survey results from the Herald on the same subject have not yet been published. This subject was opened for discussion. Ms . Brenengen asked if any Board members received calls. or letters regarding the cutting back of Bookmobile hours . Ms . Habenicht, Ms. Dounay and Ms. Ashlock each received three calls re garding concerns from citizens . Each shared the concerns brought forth from the community. Discussion regarding the Bookmobile reduced schedule followed . Mr. Long noted that the Library has now received the FCC license for a new frequency which will be ours exclusively . for a few years. New equipment has now been ordered and should be installed by June of this year. This should help with the downtime experienced in the past 9 months or more . Discussion followed as to the numbers of patrons using the facility at each of the Bookmobile stops . Ms . Habenicht spent some time on the Bookmobile , g etting a feel for the patron/staff rapport . She has received a letter from a Library staff member which she wanted to share with the Board . 93-7 MOTION : That the Board go into EXECUTIV E SESSION . Moved by Mary Dounay Seconded by Gloria Ulrich. Motion carried . Ms . Ulrich left the meeting at 8 :03 p .m. Ms . Habenicht left the meeting at 8:05 p .m. After about 40 minutes the Board came out of EXECUTIVE SESSION . 93-8 MOTION: That the Board cease the EXECUTIVE SESSION . Moved by Marilyn Brenengen Seconded by Doug Cohn Motion carried . The question arose asking if the City had a Public Relations person. Mr . Long replied that the City does not have a PR position dedicated only to information regarding the City. Each department generally handles its own press releases . Major issues are handled from the City Manager's office . Mr. Long noted that from May to September of this year the City Manager's office is planning 30/40 neighborhood meetings c·something To Talk About9), involving one or more Department Heads . This is more of a pro-active approach to getting information out to the citizens . The local media does not do the best job in getting out information. He feels this is a very positive step. Mr. Cohn said he felt the new weekly ·city Briefs• was a good idea . •• • • • • • Mr. Aigbe asked if the decrease in Bookmobile hours was permanent? Mr. Long replied that it will be reviewed for the 1994 Budget cycle . The new 1994 Budget cycle calendar has been published (which is subject to change and revision). He will make a copy for any Board member who feels a need for one . Ms. Dounay announced that all members need to be pro-active and supportive of the Bookmobile. We need to express positive experiences. Next brought up for discussion were the results of the School Survey. The responses were mixed as to the knowledge of resources available here at the Library . Mr. Long still wants to plan an orientation session early in the school year. He also intends to put together a flyer that describes all EPL services to schools and give one to each teacher. Ms . Dounay expressed her opinion that at the time Dr. Walpole talks with all the teachers would be a good opportunity to give a brief report on the library and all its resources. T h e purpose of this orientation would be to peak the curiosity of the teachers with the knowledge that is available to the schools . Ms. Brenengen volunteered to help with preparation of such a presentation. Mr. Cohn sugg·ested getting a mailing list of all the teachers and sending information ahead of the orientation . Next week is the 3rd Annual Ba1ttle of the Books Program . Mary Lou Tatum , Program Librarian, works very hard on this project and it is very popular in the area. There is a Tea Party planned for girls ages 6-12 on the 16th and 17th, and on April 21 there will be a program on the · Holocaust. Reference positions have been advertised and we are ·1ooking at about 3- 4 weeks before filling these positions, stated Mr. Long . There was no Chair Report . Members' Choice Stephanie Thiessen asked that applications and publicity be forthcoming by early May for a Youth Member to the Board. Two people have already expressed interest to Mr. Long . Hank will see about placing a notice iri the school newspaper. There was brief discussion on the Statistical Report for March . Meeting adjourned at 8 :47 p.m .