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HomeMy WebLinkAbout1993-06-08 PLB MINUTES• • • • Englewood Public Library 3400 S. Elati St ., Englewood, CO 80110 (303)762-2560 Englewood Pu June 8, The regular meeting of the Englewood Public Library Board was called to order by Chair Larilyn Ashlock. at 7:01 p .m. PRESENT: Larilyn Ashlock., Rachel Stoddard, Marilyn Brenengen, Doug Cohn, Mary Dounay, Valerie Williams, Alex Habenicht, Council Representative to the Board REGRETS: Stephanie Thiessen, Youth member, Sunday Aigbe, Carolin Atkins, Gloria Ulrich ALSO PRESENT : Mary Lou Tatum, Program Librarian, Hank Long, Library Director, Donna Gottberg, Recording Secretary Roll call was taken and a quorum declared present . There were no scheduled or unscheduled visitors. 93-11 MOTION: That the Minutes from the meeting of May 11, 1993 be approved as presented. Moved by Mary Dounay Seconded by Doug Cohn Motion carried. There were no committee reports. Mr. Long introduced Mary Lou Tatum, Program Librarian . Ms. Tatum has just recently received the authorization to become a Notary. This will be another service offered by the Library. Ms. Tatum gave a report on upcoming programs planned throughout the year. A question and answer period followed. The Board thanked Ms. Tatum for her presentation. Information was sent earlier regarding the new Book.mobile Summer Schedule. The Library is trying hard to accommodate each schools' needs . Director Long explained that in trying to standardize checkout dates for all materials. the previous change of allowing 10 videos to be checked out for 7 days has quickly depleted the collection_ He asks those present to consider keeping the 7 day checkout. but limiting videos to 5 per checkout_ After discussion of usage and replacement, Board agreed to the limit of 5 videos to be checked out at one time. per patron_ Mr_ Long explained how a few patrons abuse the privilege of taking several books for research and then keep them at their side for several hours or even for a whole day_ He would like to change the wording on the ·Do Not Reshelve· signs that patrons may place on their materials limiting material to 10 items and for not holding them for over 1 hour_ 'Discussion followed regarding the few patrons who abuse this privilege. then Board agreed to change wording_ Mr_ Darrell Chayne. Public Services Librarian. has drafted a policy on confidentiality of library records_ This policy conforms to the state law on confidentiality_ Records are kept in the computer only as long as the patron has the book/material checked out. or owes a fine on library items. After that, the record is erased_ Usage. by patron. of computers and typewriters are kept on a sheet of paper. but when patron finishes a black marker blacks out the person's name and when the sheet is filled it . is destroyed_ Discussion followed_ 93-12 MOTION That the Library adopt the Policy on Confidentiality of Library Records, • dated 6-1-93. as presented, pending approval from the City Attorney. • Moved by Mary Dounay Seconded by Doug Cohn Motion carried. The Englewood Schools have received the operational grant of $100,000 for the Englewood Family Literacy Center_ Mr_ Chayne and Mr_ Long will work with Ms_ Chacon on this project_ The Board requested Ms_ Chacon attend a future meeting and inform them of its progress_ Mr_ Long announced that again this year the Library will host the Remedial Reading Program for students in Englewood Schools_ Last year there were approximately 60 students involved in the program_ This year there is the possibility of 200 or more students in attendance_ The program runs from July 6 through August 6 and will have 9 teachers from the Englewood schools on hand_ Director Long announced that of the 2 LSCA grants recently submitted, · one has been unofficially approved (and in full). It is for a special PAC terminal equipped with ·image enlargemenr and ·voice speech· software for the visually impaired. One applicant for the Youth Membership to the Board has been received and will be interviewed by Council on June 28th. It was suggested that • • • • • maybe we look for applicants in the Fall instead of at the end of June. Mr. long announced that City Manager, Roger Fraser. is leaving the City to work for the City of Loveland. He will leave in early July. Lorraine Hayes, Director of Finance, will be Acting City Manager until the election of Council Members in November. The City along with the library and Bookmobile will be closed July 5 in observance of the Independence Day Holiday which falls on a Sunday this year. Mr. long will be gone beginning June 28 to attend the American library Association (ALA) conference. Mr. Long pointed out the Calendar of Events (sent earlier). and discussion of various items followed. A busy summer is planned. Chair Ashlock had no report. but did want to inquire if the library has an anti-virus check on Shareware, that is checked out to the public. Mr. long answered ·no· but we do have backup copi~s and a notice to the public to ·use at your own risk.· We have virus checks on the library computers. Members' Choice Ms. Stoddard mentioned she had read recently that the majority of books . buyers are senior citizens. Do we have any statistics regarding this information? Mr. Long replied ·no· we have nothing set up by age . Ms. Stoddard asked if Ms. Habenicht was involved again this year with the theater? Yes, ·The King and 1· will be presented in early August. Ms. Williams will not attend the July meeting, she will be on vacation. Ms. Dounay announced there were 63 graduates from the Alternative High School this year. and 166 graduates from the Englewood High School. Mr. Cohn recently talked with a member of the Friends Group from Greeley. They have 3 basic members with 200 others who work on a book sale twice a year. They charge a $3 membership fee. He though this was an interesting concept. Ms. Habenicht attended the Arapahoe County Cultural Council. She has recently returned from New York. where her daughter graduated from Corn el. With regard to the Statistical Report, Mr. long pointed out that Bookmobile staff no longer tally directional questions as part of the total of reference questions, as was being done in the past. Thus the drop in reference questions on the Bookmobile .. Discussion followed. The Board Summary Expenditure Report for May is not available at this time. The Board thanked Marilyn Brenengen for refreshments this evening. Meeting adjourned at 8 :12 p.m . 6-9-93 dg • • •