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HomeMy WebLinkAbout1993-12-14 PLB MINUTES•••• • • Englewood Public Library 3400 S . Elati St ., Englewood, CO 80110 ( 303) 762-2560 The regular meeting of the Englewood Public Library Board was called to order by Chair Larilyn Ashlock at 7:00 p .m . PRESENT: Larilyn Ashlock. Rachel Stoddard, Carolin Atkins. Marilyn Brenengen, Doug Cohn . Mary Dounay, Gloria Ulrich, Jennifer Wolgemuth. Youth Representative, Alex Habenicht. City Council Representative to the Board (arrived at 7:16 p.m .). REGRETS :Sunday Aigbe, Valerie Williams ALSO PRESENT: Hank Long, Library Director, Donna Gottberg, Recording Secretary Roll call was taken and a quorum declared present . There were no scheduled or unscheduled visitors . There were no committee reports. 93-23 MOTION That the Minutes from the meeting of November 9 , 1993 be accepted as presented. Moved by Doug Cohn Seconded by Mary Dounay Motion carried Chair Ashlock turned the meeting over to Director Long for the Director's Report. Mr. Long brought forth a letter written by Ms. Brenengen which she wanted presented at the December 20 joint Council/Board meeting , as she will be unable to attend. Issues explained in the letter are her personal views only. This letter has not yet been sent to Council. She would like someone to present this letter at the meeting on her behalf . Discussion followed. Mr. Long received a letter from Ms. Murray of the Rocky Mountain News regarding funding the Bookmobile for the year 1994. This letter along with his response was presented to the Board for discussion. Mr. Long feels unless he has the funds in hand it is a dead issue. There are many • implications involved in accepting such a seemingly good gift. He explain this to Ms. Murray in his letter (letter has already been sent to Council). Discussion followed. The subject of selling the Bookmobile vehicle came up and Mr. Long announced it would be up to Council what would happen to the funds from the vehicle if it were sold. Board member suggested the joint Council/Board meeting for the 20th be cancelled as many of the Board members would be unable to attend and there were issued they wanted to bring forth to Council. It was suggested we meet in January at the Board's regular meeting ahead of the scheduled meeting for a pot luck. It was also suggested it be postponed into the new year as soon as it could be scheduled. Hank will check and see what arrangements can be made. Ms. Brenengen will hold off on her letter as she would like to present it in person. There was discussion of the ornamental lights in the City. Are they necessary. how costly are they? Ms. Habenicht spoke on behalf of herself. not as a Board Representative or Councilperson. She feels with this offer from the Rocky Mountain • News it is a rallying point for keeping the Bookmobile. She felt this vehicle is very important to the community, a part of history. Mr. Long responded saying he must make hard choices to help the library. and the Bookmobile may be a luxury we cannot afford at this time. Ms. Brenengen feels the library must be made better to serve all the community. She would like to move on and spend our energy on making the library a top notch institution. Ms. Habenicht does not feel there is a choice between the Bookmobile and the Library. they should work together. Several members thought the offer from the Rocky Mountain News was a good idea, others disagreed. With this the item was tabled. 92-24 MOTION That discussion on keeping or not keeping the Bookmobile be tabled at this time. Moved by Marilyn Brenengen Seconded by: Rachel Stoddard Motion Carried Hank brought notice to the Board that Doug Cohn's and Larilyn Ashlock's • terms expire February 1. Mr. Cohn has already expressed that he will • • • not renew, and Ms. Ashlock stated she plans to send a letter to the Mayor stating she will ask to be renewed. Mr. Cohn thanked the Board for having him this term. He learned a lot about how this part of the government works . In January there will be election of new Board officers for 1994. All Board members stated they liked the flyers, ·shop Englewood.· The schools helped distribute these. There was discussion on the Vision Statement sent earlier by Director Long. A possible survey of patrons was suggested for the future, to see if we are giving patrons what they want. Director Long is involved as the Buy Englewood Campaign with the Greater Englewood Chamber of Commerce. He is also on the Depot Committee helping with grant writing. He is also involved in the Public Outreach Committee. In January he will be on the Interfaith Task Force Board of Directors. If time permits he would like to try the Friends Group again, but he will need Board help and support. Ms. Brenengen proposed an agenda item be added each month titled ·where is the Library Going?· Board agreed that a dedicated time each month should be set forth for this discussion . Mr. Long has sent a copy of the Current Projects of the Library to Council and Board. There was no Chair Report Ms. Ulrich is looking forward to the new year . Mr. Cohn enjoyed his stay on the Board and wishes all good luck. in the future. Ms. Wolgemuth suggested, with her being the Student-Body co- president, to present the library issues to student government. If the Bookmobile should be reinstated, she suggests volunteers at the Bookmobile or library for programs. If there is interest Mr. Long will meet with them or they can sit in on a Board meeting. The November Statistics were briefly discussed. The Budget Summary was discussed noting that there is a sizeable amount left unspent. The Board would like to do as last year and have those funds put in the Library book budget . 93-25 MOTION That Mr. Long pursue a way to designate unspent fund from the Board Budget each year, to purchase items for the collection development of the Library. Moved by Mary Dounay Seconded by: Carolin Atkins Motion carried The Board thanked Ms. Dounay for refreshments this evening. Mr . Long thanked everyone on the Board for their input and wishes all happy holidays. Meeting adjourned at 8:38 p.m. 12-16-93 dg • • •