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HomeMy WebLinkAbout2009-07-14 PLB MINUTES&~ 'P«&«, L~ ~oaMt 1000 Englewood Parkway, Englewood, CO 80110 303-762-2572 Voice 303-783-6890 FAX www.englewoodgov.org MINUTES Tuesday, July 14, 2009 7: 00 p.m. -Library Board Room I. CALL TO ORDER Chairperson Mark Adams call ed the meeting to order at 7 :03 p .m. II. ROLL CALL PRESENT: Mark Adams, Thomas Kruk, Trish Elley, Ian Lumsden , Karen Pilgrim, City Council Liaison Randy Penn and Youth Member Brianna Carey ABSENT: Yvonne Russell (excused), Megan Norlander (re signed), Marg aret Freeman, Julie Grazulis and Board Secretary Deb Parker (excused) ALSO PRESENT: Library Director Hank Long (acting as Board Secre tary for meeting) III. SCHEDULED & UNSCHEDULED VISITORS (IO min . & 5 min .) • There were no scheduled or unscheduled visitors . Library Board Chair Mark Adams welcomed new Youth Member Brianna Carey, and explained how meetings are run. Other members then introduced themselves to Brianna . IV. OLD BUSINESS 09-12 Motion That the minutes of the June 9, 2009 meeting be accepted as written . Moved by Thomas Kruk and Seconded by Karen Pilgrim, the Motion passed unanimously . Mr. Long reminded the members that the next meeting of the Friends of the Library would be held on September 2 in advance of the Fall Book Sale on September 10, 11 and 12 . The Monthly Statistical & Financial Reports were reviewed, and Mr. Adams explained to Ms. Carey how these were used by the Board. Mr. Penn asked about the fluctuations in items withdrawn, and Mr. Long explained that this varies month to month depending on how many items are sent to mending that can 't be repaired . It is also a matter of priorities, i.e. waiting until there are enough items in mending to attend to this task. Mr. Penn also asked about the decline in the number of volunteers, and Mr. Long explained that we use less volunteers since adding the patron self-registration system for our public computers . Mr. Lumsden inquired as to what determines "off site" programs, and Mr. Long explained that this includes any programs held away from the Library, e .g. classroom visits . Due to the number of missing Board members at this month's meeting, the discussion and decision re : whether members wish to review City Council meeting minutes online vs. receiving paper copies was postponed to the next meeting. This was also the case with the discussion and decision on whether members wish to have much of the current packet information sent to their homes by e-mail or in paper format. Mr . Long reminded members that each could decide for themselves how they wanted to receive/review such materials . Ms . Pilgrim confirmed that the Board would provide a pizza lunch for Library staff members on Monday, August 3 while the Library is closed for its annual weeding project, i.e . removal of worn and outdated materials from the collection. • Mr. Kruk asked about the status of additional electrical plugs within the Library for people using their laptop computers, and Mr. Long said nothing h ad been done due to lack of available funds at this time . Mr. Long al so said that he had received no additional - 1 - • inquiries or complaints but that he would locate a copy of the original memo and cost estimation and make it available for the Board to review. Ms. Elley asked about the status of the proposed Employee Photo Contest, and Mr. Long said it was on hold for now until Ms. Parker returned . V. NEW BUSINESS Under the Library Board Chairman's report, Mr. Adams shared his thoughts on how the economic situation is affecting citizen usage and perceptions of government services. Under Library Director's Report, Mr. Long briefly discussed the handout on the recent Citizen Survey as it pertained to the Library and encouraged members to review the entire Survey results to be posted on the City's website . It was noted that citizen usage of the Library had increased over the past two such surveys and that satisfaction with the Library's operations and services appeared to be positive. Mr. Penn said that such surveys have a 95% accuracy rate as they pertain to a cross-section of the community. Mr. Long reminded the Board that the August and September meetings would be held in the Children's Activity Room since the Library Board/Friends Room would be filled with books from the annual weeding project and in preparation of the Fall Book Sale. Mr. Long also reminded the Board to contact the Sue Carlton-Smith in the City Manager's Office as to their plans to attend the annual Board & Commission Appreciation event at Pirate 's Cove on August 10. Ms. Elley asked for Ms. Carlton-Smith's e-mail, and Mr. Long said that he would send it to her. Mr. Long briefly discussed the status of the 2010 Budget process and how City employees (including the three unions) were onboard with the fact that no one would receive raises next year as a way to reduce expenditures. Mr. Long also commented on handouts at tonight's meeting re: how the economy was affecting neighboring communities and libraries. He specifically mentioned what is happening with the Aurora Public Libraries and the November ballot issue as to their future funding . •. MEMBERS' CHOICE • Mr. Adams explained to Ms. Carey how this portion of the meeting worked. He said that he was glad to see that the City's three unions had agreed on wage freezes for2010 as a way for the City to cut costs and save jobs. He commented on the drop in local property values and what that might mean to homeowners. Mr. Adams said that he would not be at the next Board meeting since he and his wife would be vacationing in Corfu. Mr. Kruk mentioned that he was reading a new marketing book, Pow: Right Between the Eyes: Profiting from the Power of Surprise by Andy Nulman and that it gave a phone number to call at the end for a "surprise." He did so, and the surprise was a return call from the author. Mr. Kruk also mentioned that his daughter Tina was employed at the new Re5al Theater in Sheridan. He mentioned that he was not participating in any "live theatre" performances this summer but might do so again in the future. Ms. Elley mentioned that she had completed a 30 mile bike ride this past weekend and that she bad begun her second leadership course. Mr. Lumsden recently attended an outdoor wedding in Allens Park, and while staying in a cabin, he and his wife were awakened by a bear passing between thru. Ms. Pilgrim stated that she is working full days and has just started reading A Prayer for Owen Meany by John Irving. She and her husband recently attended a concert by a Celtic band that played Bulgarian folk music. She also mentioned that her daughter was now a senior with one more year of school. Mr. Penn also acknowledged and thanked the City's three unions for their efforts in reducing expenditures for 2010. His daughter Kelley is getting married this Saturday. He is currently reading The Old Man and the Harley : A Ride Through Our Fathers' America by John J. Newkirk who had earlier appeared at one of the Library's programs as well as the annual "Meet theAuthors" program. Mr. Penn reminded the members about the upcoming "Englewood Days" event with the "Spotlight on Englewood" on August 29. He stated that info on "Census 2010" would be available at this program . Ms. Carey said that she preferred to be called "Brie." -2- • • • Mr. Long mentioned that Ms . Parker, along with Joan Clayton (former Board Secretary) are attending various Colorado author functions to publicize the 2010 "Meet the Authors" program for the Library. One of the local authors with whom they spoke was Dick Kreck who recently released his latest book, Smaldon e: The Untold StOJy of an American Crime Family along with co- author Gene Smaldone. Mr. Long said that Mr. Kreck and Mr. Smaldone may appear at an upcoming Library program as well as next year's "Meet the Authors" program . With no other business at hand, the meeting adjourned at 8 :05pm . - 3 -