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HomeMy WebLinkAbout2009-12-08 PLB MINUTES• • &~ pee&«, L~ 2?oatzd 1000 Englewood Parkway, Englewood, CO 80110 303-762-2572 303-783-6890 FAX www.englewoodgov.org Call To Order/Roll Call MINUTES Englewood Public Library Board December 8, 2009 Library Board Chair, Mark Adams called the meeting of the Englewood Public Library Board to order at 7:04 p.m. PRESENT : Mark Adams, Karen Pilgrim , Yvonne Russell , lain Lumsden , Trish Elley. ABSENT : Randy Penn (excused), Brianna Carey (excused), and Margaret Freeman (excused) Tom Kruk (excused), Julie Grazulis Also Present: Hank Long, Library Director and Deb Parker, Recording Secretary. 09 -16: That the minutes of the meeting of November 10, 2009 be approved as written. Moved by: KP Seconded by: yr The Motion passed unanimously . Friends of the Library Please review the reverse of the Agenda for Friends events and news . Monthly Statistical and Financial Reports Mr . Adams asked for comments on reports, shared that he noted the room usage is substantially increased. In the 5 year plan it states being community and the room usage shows the value of the library to the community. Ms. Elley asked which groups use our facility. Ms . Parker shared the types of groups that utilize our space. Mr. Long shared that he resists charging for the rooms since they are usually non-profits that use the space. Mr. Long shared that the projector has arrived and the cart is ordered and should arrive soon. Mr. Long thanked the Board. Mr.Adams asked that the projector be at the January meeting and that Ms. Parker give a small presentation using it. Other Old Business None at this time. New Business Library Board Chair's Report Mr. Adams shared that while at a meeting . A speaker was "diappointed " with the lack of giving to local charities . Volunteer times and monies are very valuable. Over $18 an hour was linked to volunteer hours recently. He would like to encourage volunteerism , rather than express disappointment. The volunteer time is belonging to the communty and pride for the community. Ms. Russell shared that volunteering has been valuable to her. -1 - • • Mr. Long shared that the ave of 20 ,000 -30,000 for the comb ined hours for volunteers . The Board is counted in these hours. Mr. Long thanked the Board . Library Director 's Report Mr . Long asked for the review of the 5-year plan . Mr . Adams was part of creating the plan so he will ask that Mr. Adams share his insight. Review of goal 1 on page 3 -we are still open 7 days a week. The patron surveys have not happened due to the fear of asking for requests that we will not be able to fulfill. Ms. Elley asked that we con inue for continuity of community wants and needs , to see where we can help in each environment. Mr. Adams shared that in our climate , needs are different as times change . Discussion ensued . Mr . Long will forward the old survey to the Board for rev iew. Download media is of great desire, but we will have it in the future . RFID -after bids , the on going cost is still too great. Credit card demand is too low at this time and the 3% per transaction is inhibitive. We have email reference services and it is not even used. Ask Colorado -we used Tutor Vista , but it was not used so we had to cut it with budget issues. Usability study of the website comes from the CMO . Mr. Long will share as we hear from this . Mr. Long shared that many of the Action Plan B are ongo ing. Goal 2 -Discussion ensued . Mr. Long shared that the training and orientation is where we are lacking , but it is not an easy thing to start . Goal 3 -Mr. Long shared that for the most part we are doing a good job w ith our community. Most of our patrons take the library for granted , and they should since they pay for the serv ices , but we try to stay consistant. We always score high in satisfaction by the community . The library is a quality of life service . We are like recreation other than we do not charge for usage. Marketing Plan has not been done formally, but we are working towards getting this more of this out there to the community. Wehave continued ongoing work with groups. Goal 4 -As much as the budget allows , we work on upkeep . The first week in August is a valuable time for this . IT materials replaced every 4 years . Furniture is starting to show wear, but we could only afford repairs not replacement. Light outside the bridge in underground was installed 2008 , finally. As a deptartment we work on keeping up with our risk management needs . Ms. Elley asked about cameras and monitoring . Mr. Long shared that ours do not work , but we keep them vis ible for the psychological deterrant. We have been able to retain our secur ity guard . Risk Manager is avaialble for ergonomic evaluations . Ms .Elley asked about handicapped aided equipment. Mr. Long shared that our equipment wore out and we now aid where we can, but we now direct patrons to Littleton (Bemis) where they have a full lab . Special equipment is expensive and not attainable with our budget. Ms . Russell stated that she has witnessed Reference staff guiding patrons in many ways . Mr. Adams stated that the plan is valuable for referral and for tracking progress. He shared that it is worth having for keeping us on track and working toward the vision . The strategic plan has stayed on track and says a lot for how the plan began and has moved forward. Ms. Elley likes that there is a way to map progress . Ms .Elley will ema il Mr. Long with marketing ideas to aid the library. Mr. Long thanked Ms . Elley for her offer and stated that he will forward all information used to create the 5 year plan . Other New Business No ot her new businees Members' Choice MA -Look ing forward to a wonderful Christmas . YR -She is glad to be here . • IL -He is going to England for the first time in 5 years . He will also spend 2 days in Paris . -2 - • • • TE -She will be spending Christmas with the in-laws . JG -She shared that there are still a flood of job loses and her hours have been cut again. Kendra was back last week and it was too cold with the new baby. She cannot get her internet up, so keep sending the hard copies for now. KP -Her son will be in NYC for Christmas . She is reading a lot of the books that she brought back from SC . DP -She shared information on the upcoming Book Club and Author's Series HL -He shared that he wishes the Board to enjoy the holidays. "May Santa be good to you ." Library Board Chair, Mark Adams adjourned the meeting of the Englewood Public Library Board at 8:26 p.m . -3 -