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HomeMy WebLinkAbout2010-03-09 PLB MINUTES'En:Jfewoocl Pu6fic fJhrar:; 13oarcl 1000 E nglewood Parkway, Englewood, C O 80110 303-762-2572 303-783 -6 890 FAX www.englewoodgov.org Call To Order/Roll Call MINUTES Englewood Public Library Board March 9, 2010 Library Board Chair, Mark Adams called the meeting of the Englewood Public Library Board to order at 7:02 p.m. PRESENT: Mark Adams , Yvonne Russell , Karen Pilgrim , Mike Buchannan , Julie Grazulis , and Brianna Carey (Youth Member), and Bob Mccaslin (sitting in for City Council Liaison Randy Penn) ABSENT: lain Lumsden (excused), Michelle Gonzalez , Englewood School Board Liaison (excused), Randy Penn , City Council Member (excused), and Tom Kruk (excused) Also Present: Hank Long , Library Director and Deb Parker, Recording Secretary . • 10 -03: That the minutes of the meeting of February 9 , 2010 be approved as written . Moved by : Julie Grazulis Seconded by : Yvonne Russell The Motion passed unanimously . Friends of the Library Please remember to review the reverse of the Agenda for Friends events and news . Monthly Statistical and Financial Reports Mr. Long asked if the Board had any questions about the financial reports that they have reviewed . No questions or comments at this time . Other Old Business No further old business . New Business No new business at this time . Library Board Chair 's Report • Mr. Adams mentioned the importance of volunteering . He asked that each member of the Board be -1 - aware of how their volunteer time does impact the future and the Library . Last weekend he assisted in • saving a person 's life and all his training was through volunteer experience . With only the training he has received through his volunteerism , he was able to aid in saving a life . That impact was a huge eye- opener. "You do not know how far our time and experiences may impact another person directly or indirectly ." Library Director's Report Mr. Long thanked and congratulated Mr. Adams on his successful experience, and for sharing this with the Board . Mr. Long shared that we now have two vacancies on the Board. If there are any interested parties that members may know of, please share this information and ask them to consider the opportunity to aid the Library in making a difference in the future . In December, former Board member Ms . Elley had suggested that we review the 5 year Plan and conduct a survey this year . Mr. Long asked if the Board still felt strongly that this is a priority . Ms . Russell noted that there will be a need for dedicated volunteers to hand out the surveys and assist with this process. Do we have a committed bank of volunteers on which to depend? Mr. Long responded that , yes , we would need volunteers at random times for approximately 14 hours a week . We could use staff, but that would require adding staff hours at a time that this is not feasible . Mr. Adams suggested that we table this until closer to the 5 year Plan being due . He is content with • letting things ride out the economic tides and see where we may be able to add and change in the near future? • Ms . Pilgrim noted that comment forms are great information fillers between surveys . If a patron has a comment or concern they are always available , and Mr. Long takes the time to address each of these personally . She feels that this is sufficient to maintain the communication between the Library and its patrons for now. Mr. Adams suggested that the Board reassess this subject in September. Mr. Long added that he will be attending a Directors and Council Budget meeting on April 1 i h to discuss and plan for the remainder of 2010 . Other New Business No other new business at this time. Members' Choice Ms . Russell -She shared that she will be visiting China on a private tea tour for two weeks . She will consider providing a Travel Talk for the Library in the future . Ms . Carey -She is working and counting down the days until graduation. There are 82 days remaining , and she is ready . Mr. Mccaslin -He thanked the Library Board for allowing him to sit in for Mr. Penn . He is very fond of -2 - our Library and wishes to see it continue to succeed and grow in its service to the citizens . • Ms . Grazulis -She shared that her "Paws to Read " dog passed away last week . She will be going to Utah and Nevada over Spring Break . She commented on her recent Sunday visit to the library . She had come in to use the computers , and they were busy the whole time she was here . It is great to see that we are continuing to stay open on Sundays while so many other Libraries have had to close . • • Mr. Buchannan -He stated that after attending his second meeting , he still enjoyed being a part of the Board . He is finding it to be very informative and valuable . He thanked Mr. Long for the continued emails , as they aid him in his education of the Library and its systems . Ms . Pilgrim -She liked seeing the breakdown of authors , books and categories for the "Meet the Faces " program . She is looking forward to taking part in it again this year . She shared that life has been good and busy . She is travelling to more schools to tutor and is enjoying herself. Her daughter is graduating and even has a job prospect. Ms . Parker -She shared the updates on the "Meet the Faces Behind the Book" program. Asked that anyone interested in volunteering their time for the event to let her know? She thanked the Board for their continued support and encouragement. Mr. Long -He asked that the Board provide the funds for the food at the "Meet the Faces Behind the Books " as in the past. The Board did agree to provide their continued support of this program . Library Board Chair, Mark Adams adjourned the meeting of the Englewood Public Library Board at 8:03 p .m . -3 -