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HomeMy WebLinkAbout2010-04-13 PLB MINUTES• • Erljfewool Pu6fic f.ihrary 13oarl 100 0 E nglewoo d Pa rkway, E nglewoo d , C O 80110 303-762-2 572 303 -7 83 -6 890 FAX www.englew ood go v.o r g Call To Order/Roll Call MINUTES Englewood Public Library Board April 13, 2010 Library Board Chair, Mark Adams called the meeting of the Englewood Public Library Board to order at 7:02 p.m. PRESENT: Mark Adams , lain Lumsden , Tom Kruk , Randy Penn , Karen Pilgrim , Mike Buchannan , and Jul ie Grazulis . ABSENT : Michelle Gonzalez (School Board Member) (excused), Brianna Carey (Youth Member) (unexcused ), Also Present: Hank Long , Library Director and Deb Parker, Recording Secretary . 10 -04: That the minutes of the meeting of March 9, 2010 be approved as written . Moved by : Jul ie Grazul is Seconded by : lain Lumsden The Mot ion passed unanimously . Friends of the Library Please review the reverse of the Agenda for Friends events and news . Discussion ensued about patron contact and compute usage . Monthly Statistical and Financial Reports Mr. Long asked if there were any questions on the reports . None noted . Other Old Business No further old business . New Business No new business at this t ime . Library Board Cha ir's Report Mr . Adams asked if anyone attended events th is weekend . Mr. Adams shared that he stopped by and had an engaging time w ith many of the authors . He hopes that next year will be up to the challenge . -1 - • Library Di rector's Report Mr. Long discussed that Student recognition luncheon . Would the Board like to pay for a student to attend and Mr. Adams will attend as the Board representative . 10 -05: Motion that the Board pay for a student to attend the Recognition luncheon on May 4 , 2010 . Moved by : Karen Pilgrim Seconded by : Michael Buchannan The Motion passed unanimously. Mr. Long asked if the Board would be willing to put money towards the book purchase for YA Summer Reading Program? Krista has asked for books to be prizes for the Teen Reading Program. Mr. Kruk asked about the program 's involvement in the past? Mr. Long shared that teens are commonly a tough crowd to reach but Krista is up for the challenge this year . Mr. Long will get the numbers for previous years to the Board by e-mail. The $400 will provide 150 - 170 books for the event. Mr. Adams stated that he would like to see the Board support the program . Mr. Kruk is concerned about the titles that would be provided for the discounted price . Would they be t itles that would bring the teens into the program? Mr. Adams suggested that we ask for more • information . Mr. Lumsden and Ms . Grizulis both stated that they trust Krista 's expertise and her abilities . • 10-06: Motion that the Board provide the $400 for the YA Summer Reading Program Moved by lain Lumsden Seconded by: Karen Pilgrim Approve -4 Apposed - 1 Mr. Adams asked if the Board would like more information? Mr. Kruk asked why we vote if we are not sure what we are voting on? Should we see if the money could be spent on fewer popular titles rather than multiple "less popular" titles . Mr. Long shared that we share programs as they are firmed up to the Board . Would the Board like him to bring examples of titles and a sample of the books? Mr. Kruk is saying that $400 may not be enough , or that it may not be worth it if the titles are not of interest the teens . Mr. Buchannon suggested that the Board see the program in more detail and allow for amending the vote. Mr. Long stated that he understands the Boards concerns and he will get further information to the Board for the next meeting . Mr. Long shared that he proposed to Council and City Manager that the Library close for one week in August in order for maintenance and the weeding of the collection. In the last few years we have had budget cuts to our collection , so he is requesting that we not have a formal weeding process this year . Computer work will be down in one or two days for maintenance, but we would remain open. Ms . Grazulis asked what the criteria for weeding any item . Mr Long explained that each genre has certain criteria . We are a tax support lending library . We need to be responsible when we weed a book . We look at relevance and age , usage and condition . He does not want to weaken any area . Mr. -2 - Adams asked what the City Manager's Office and Council felt? Mr. Long shared that they both felt • comfortable with his decision . Mr. Adams supports the idea of being open the extra week . We will be the affordable avenue in this economy . Mr. Long reiterated that we are only looking at 2010 at this point. Hopefully we will be able to increase collection in the near future . Discussion ensued . 10-07: Motion made that the Board accept Mr. Long 's opening for August Weeding week rather than closing , for the 2010 year only . Motioned by : Julie Grazulis Seconded by : Mr. Kuk The Motion passed unanimously Mr. Long stated that the Friends recently donated $500 to the purchase of a Wii system for childrens and teen programs . Mr . Long made the requirement of the programs also get back to books as prizes and information . For example , during the recent Rock Band Program , Krista had books on music and bands available for the participating teens. The teens did spend time reviewing books while others planned . · Mr. Long shared that the budget workshop began today . City Manager met w ith Directors and laid the ground work for what Directors will be looking at and for. April 19 th will be the kick off meeting with City Council. Mr. Long stated that the Spring 201 O Food for Fines will begin on May 24 th through June 6th . Mr . Long shared that the Meet the Faces Behind the Books -Author Open House was a success again • th is year . Discussion ensued . Other New Business Mr. Adams asked about feedback on Library blog that was set up . Mr. Long suggested that Krista attend next meeting to discuss , blog , YA program , and any other questions the Board may have for her . Mr. Adams asked about Social Media for further access to the community be a consinderation . Mr Long explained that the City is currently looking at various Social Medias . If this moves forward , Ms . Parker will be the admin istrator for the Facebook accounts for the general Library account , as well as , and account strictly for the Meet the Faces Beh ind the Books program . The Library page will be a fan page with information one way only . The Meet the Faces page will be a two way communication open to authors , editors , publishers and our library only . Members' Choice Mr. Adams -He recently attended a Time Management class , which helped him combine information in to two calendars and create a shorter list. The problem with the trainer , he continuously would go off on tangents about Farmville . Mr. Lumsden -He was unable to attend the author open house due to their nursery remodel. • Mr. Kruk -He was unable to attend the author open house . Tina is weeks away from graduat ion . She is also 2 nd chair in All State Band . Tina was accepted to all 4 schools that she applied to and she is -3 - • • • feeling excited for the future . Life is good and the family is blessed . Mr. Penn -He shared his thanks for the Board putting up with Councilman Mccaslin last month . Mexico was great, but three weeks were not enough . Temp was 80 -85 each day. Saturday there will be a collection at Pirates Cove for ARC, and Inter-Faith . He thanked the library for the positive responses that the event on Sunday received. He suggested that everyone go to the website and check out the Council discussion on Inclusive Cities and Cities of Service . He would like the Board 's feedback on this within a couple weeks . Ms . Grazulis -She shared her kudos on Sunday. The comments from authors and patrons were very gracious . Utah trip was great and she saw all the girls. Mr. Buchannon -He stated that Sunday was fantastic. He feels that the current happens have a confirmed his choice in joining the Board . He and his girlfriend enjoyed meeting the authors and finding some new books to read . He will be going to his first Avs playoff game , and is quite excited . Ms Pilgrim -Her daughter will be graduating in May and she already has a job . She will be moving back in June and there will now be joint custody of the dog . Her saughter will be working in and eating disorder clinic here in town. She thanked Mr. Long and Ms . Parker for the Author Open House , as Sunday wasfun . Library Board Chair, Mark Adams adjourned the meeting of the Englewood Public Library Board at 8 :33 p .m . -4 -