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HomeMy WebLinkAbout1995-01-10 PLB MINUTESEnglewood Public Library 3400 S . Elati St., Englewood, CO 8011O(303)762-2560 Call To Order/Boll Call Englewood Public Library Board January 10, 1995 The regular meet ing of the Englewood Public Library Board was called to order by Cha ir Mar il yn Brenengen at 7 :12 p .m. PRESENT : M. Brenengen , M. G iffin , A. Leonard , Council Member A. Habenicht , S . A igbe , R. Stoddard . REGRETS : V . Will iams , M. Dounay , J . Knight. ALSO PRESENT : Hank Long , Library Director , Joan Clayton , Recording Seaetary, Ken Hara ld sen , cit izen I guest. Ro ll ca ll was taken and a quorum was declared present . Scheduled/Unscheduled Visitor Ken Hara ldsen , a cit izen asked to speak to the Board . Mr . Haraldsen related that he had VvT"itten an art icle about his favor ite teacher wh ich was published . With the roya lt ies from th is book Mr . Haralsen gave money to his hometown in South Dakota for a Western History Library . The Board thanked Mr. Haraldsen for coming. Old Business Mar il yn Brenengen asked that the minutes of the November 8 , 1994 meeting reflect the following change ; on page 2 under New Business. the word "Friends of" the Bookmobil e be changed to "Save". 95 -1 Motion : That the Minutes of the November 8·, 1994 Library Board Meeting be approved as corrected . Mo ved by : Rachel Stoddard Second by : Margaret Giff in The Mot ion carr ied . The Minutes of the December 13, 1994 Library Board were acknowledged as unofficial minutes, of an informational nature only. Ms. Habenicht asked to clarify an agenda item for the January 10, 1995 meeting. She asked that it be noted that she had brought the Bookmobile information and Video to the Board's attention as a private individual, not as part of the Save the Bookmobile Committee. Ms. Habenicht then gave a ten minute presentation of her conversation with John J. Philip, who had an article in the Wall Street Journal about Bookmobiles. A video tape of a segment of Good Morning America from Aug. 4, 1994 was shown to the Board . The Good Morning America spot was about bookmobiles, mostly in rural areas, but also how they were of use in recent earthquake disasters in Los Angeles. Ms. Habenicht had written materials to be copied for each Board member from an informational packet sent to her by Mr. Philip . Mr . Philip was a consultant for Jefferson County's bookmobile program and has offered to help Englewood, also. Due to time constraints Ms . Habenicht asked for a half hour on the Agenda for the next Board meeting to further discuss the Bookmobile and the information provided by Mr. Philip . Ms . Brenengen reported on the Friends of the Library Committee. A pre-memebrship crive is planned for Wed ., Feb . 22 in the Library from 4 - 6 p.m .. The format will be as an Open House for the public . The next meeting of the Steering Committee will be at 7 a. m. on Thurs .. Jan . 19 . There being no other Old Business, the Board went into a "brainstorming" session in preparation for the upcoming EPL 2000 Project. The Board had decided in November to do some cream type planning for ideas to take into future meetings with Gordon Barhydt for future planning. A Planning Team needs to be chosen , separate from the Board , to commit to approximately 100 hours designated for planning over the next six months or longer. The Team needs to consist of Board members, staff and community members . Those interested from the Board at this time are Mary Dounay and Marilyn Brenengen . Mr . Long asked that other members present think about joining and let him know if they are interested at the February meeting . New Board members will also be given an opportunity to sign on at the February meeting. The following is a list of the ideas brought up by those members present as well as guest , Ken Haraldsen . These ideas are listed in no order but merely as thoughts expressed by the group, not particular individuals: How most effectively reach all of the community; the build ing not the most important element but the programs and people; staff interaction very important; building design should have warm atmosphere; possible fireplace; a separate chilcren's program room; a room for chilcren only, theater type place, with storage for chilcren's items, this room would not be used for the general public, it would have sinks , tables, tile floor, durable and sound ·proof; the library program needs to be flexible with outreach to all of the community, bookmob ile , etc .; cosy nooks ava ilable with good lighting , comfortable seats , good study places; tutorial ares; rooms wired for use ; small work areas; project areas ; patio area ; restricted food area; enclosed atrium area ; area with couches separate from the general area; more tables for public use ; a library responsive to those who live in the community; more staff ; more hours , open to the public; drive through to drop off books ; a pick up window for items called in to be held; self -check out ; stained glass windows. It was suggested that those participating in the future planning should visit other area libraries to get ideas. It was pointed out that at the same time it is possible to visit for · ideas , it is also possible to see other's and our own strong points . No discussion was held about the meeting of the Board and City Council held Jan. 3, 1995 . Mr . Long handed out a memo about the meeting that Board Members can read at their leisure . New Business Ms . Brenengen reported that the four vacancies for the Library Board have been publicized . The deadline for applications is Friday , Jan. 13 with interviews beginning Monday , Jan . 23 . Hopefully the new members will be notified and ready to go for the February 14, 1995 meet ing . Nom inat ions for Library Board Chair were opened up to the floor. 95 - 2 Motion : That Marilyn Brenengen be nominated for Library Chair for the year 1995 to insure continuity for the EPL 2000 planning process . Moved by : Rachel Stoddard Seconded by : Margaret Giffin The Motion carried 4 to 1. Ms . Leonard suggested that the position of vice chair be left open until the February 14 meet ing so that new members could have an opportunity to participate . Ms . Giffin noted that it takes more than one or two months to settle in to the Board positions. 95 -3 Motion: That Mary Dounay be nominated to the position of Vice Chair of the Library Board contingent upon her acceptance of this position . Moved by : Margaret Giffin Seconded by : Sunday Aigbe The Mot ion carried . Ms . Brenengen expressed her personal as well as the Board's thanks to departing Board Member Rachel Stoddard who was in attendance . Ms. Stoddard was wished well by all present. The Board hopes to see her frequently . Ms . Stoddard expressed her thanks to the Board for their wishes . She has selected the book, Miles Away to be purchased ·in her name for the library. A card was given to her by the Board. Cards will also be sent to resigning Board Member, Carolin Atkins who has resigned due to ill health and to departing Member , Valerie Williams who was unable to attend the meeting . Mr . Long asked that Members sign up for refreshments for upcoming meetings for the year . The list was available at the meeting and will be out at the next meeting also. He also reminded the Board that there will be a retirement party for retiring Departmental Specialist , Donna Gottberg, Thurs ., Jan . 19 from 9 a. m . -noon., in the Library Staff Room . Ms. Clayton reminded the Board to please call her if they will be unable to attend the Board Meetings . Ms . Giff in asked for clarification of missed meetings . In the Board guidelines it states that no Member is to miss more than 3 consecutive meetings in a year. Ms . Stoddard thanked the Board for the pleasure of serving for 4 years . She part icularly thanked Hank fa( all of his hard work which she felt has led to Englewood Library to be ing a cut above other libraries . Mr . Haraldsen wanted the Board to know that he would be performing at the Arvada Center th is coming weekend with others in a Cowboy Poetry prog-am . Ms . Brenengen mentioned that past Board Member Lailyn Ashlock's mother had died in Dec . and that Ms . Clayton had sent a card of condolance to her for the Board . Ms. Leonard reported that the Save the Bookmobile Committee had received the check for $5 ,000 promised by the Rocky Mountain News . an additional $1 ,000 from a teacher at Cherrelyn and her husband, and other donations totalling $20 ,000 . There has been good support for the efforts of the committee . The committee is near enough to the ir goa l so they w ill soon be meeting with Hank to discuss getting the Bookmobile progam set up. Ms . Leonard has ,w ith Ms . Habenicht , formed the Englewood Writer's Guild . Summary of Decisions: The ideas listed for bra instorming would be brought to the planning process. That Mary Douriay be Vice Chair of the Library Board for 1995 , contingent on her acceptance. Monthly Reports: Ms . Clayton corrected the year to date total reference questions to read 36, 534 instead of 336 , 534 . Mr . A igbe asked why the revenues were down for 1994. Mr . Long explained thatwe no longer rece iv e rec iprocal borrowing money from other libraries . Mr . Long was asked if Home Service included Craig and Swedish Hospitals. At this time it does not but Mr . Long will send flyers to each hospital detailing this service . It was noted by Ms . Brenengen that Craig volunteers uaually pick up books for the patients from EPL. There was no December expenditure report available at this time. 95 -4 Motion: That the November expenditure report be approved as presented. Moved by: Ame Leonard Seconded by: Rachel Stoddard The Motion carried . Mr . Long reported that Council Member Habenicht in the past has moved that funds left in the Library Board budget at the end of the year be given to the Library book budget to be used for book purchases. Council Member Habenicht had left the meeting at this point. 95 - 5 Motion: That any surplus money left in the Library Board budget be used by the Library staff to purchase materials for the Library as in the past. Moved by : Margaret Giffin Seconded by : Sunday Aigbe The Motion carried . The Board thanked Ms . Giffin for the delicious refreshments she had provided. There being no further business it was moved that the meeting be adjourned by Ame Leonard , seconded by Margaret Giffin . The meeting was adjourned at 8:30 p.m. 1/95 j.c .