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HomeMy WebLinkAbout1995-02-14 PLB MINUTESEnglewood Public Library Call To Order/Boll Call Englewood Public Library Board February 14, 1995 The regular meeting of the Englewood Public Library Board was called to order by Chair Marilyn Brenengen at 7:05 p.m. PRESENT : M. Brenengen, M. Giffin, M. Dounay, Council Member A. Habenicht, F. Clayton, S. Ostema, S. Smithers, D. Stirn. REGRETS: A. Leonard, S. Aigbe, J. Knight. ALSO PRESENT: Hank Long, Library Director, Joan Clayton, Recording Seaetary . Roll call was taken and a quorum was dedared present. Scheduled/Unscheduled Visitor Scheduled Visitors, Scott Manley and Gordon Barhydt were unable to attend and will both be rescheduled . Old Business 95 -6 Motion: That the Minutes of the January 10, 1995 Library Board Meeting be approved as submitted. Moved by: Mary Dounay Second by: Margaret Giffin The Motion carried . Ms. Brenengen gave a report on the Friends of the Library Steering Committee. The Committee is sponsoring an Open House in the Library on Wed., Feb. 22 from 4-6 p.m. Many activities have been planned; door prizes will be given away, 4 local authors will be available to sign and sell books, the Bookmobile will be on view, tours of the Library will be available , etc .. The focus of the Open House is to make the public aware of the Library and that there is a Friends of the library being formed. Discussion followed centering around volunteers and what they feel they are getting out of being volunteers . Ms. Brenengen asked fa additional help fa the Friends Steering Committee Open House from those present. Each member present indicated interest and their names were added to the lists of those helping with the Open House to be given to the aganizers of the event. New Business Chair Marilyn Brenengen welcomed all members , both old and new to the meeting . Introductions went around the goup, with each member , the Directa and Recading Seaetary giving a shat speech about themselves. After everyone had spoken . the Directa asked that each new member, after the meeting , a\V'Tange a tOll'" with him of the Library at their convenience . Sign up sheets fa refreshments fa the Library Board Meetings as well as sign up sheets fa the Little House Reader progam were passed around the table . Congatulations and thanks were offered to Ms . Dounay fa being elected and accepting the Vice -Chair position on the Board . Mr . Long repated on the Dynix upgade in June which will necessitate dosing the Library . Due to the extent of the upgade the computer system fa the Library will be down fa 3 -4 days as the upgade is installed. Mr. Long asked fa Board approval to close the Library from Mon .• June 12 -June 18 , reopening on Mon .• June 19. No materials would be due in this time period. Staff would use this time fa training purposes, possibly long range planning in conjunction with EPL 2000. There will be a large book sale at the end of this week , Sat., June 17 and Sun .• June 18 hopefully the Friends Group will be in charge of this . 95 -7 Motion: That the Library be dosed from Mon., June 12 -Sun ., June 18 fa upgading the Dynix system . Moved by : Mary Dounay Second by : Margaret Giffin The Motion passed . Mr . Long rem inded those present that if they have items fa the Agenda fa the upcoming meeting they need to contact either ·him a Ms . Brenengen the week befae the meeting . Mr . Long asked that the new Board Members be sure and sign the Oaths of Office bef ae leaving the meeting . Members· Choice Ms . Habenicht passed out handouts to go along with her presentation from Jan . on Mr . John Phil ip and bookmobiles on the infamation highway . Ms. Habenicht presented a recap fa the new members concerning Mr . Philip's backgound and how the article in the Wall Street Journal had come to the attention of the Board . Each member was encouraged to read the handouts. Ms. Ostema thanked the Board for their welcome and said she was looking forward to helping in any way that she can, her primary interest is in the Library including the Bookmobile. Ms. Dounay welcomed the new members to the Board . As President of the School Board she wanted those present to know about the upcoming Forum, sponsored by the School Board on Wed., Feb. 28 at Sinclair Middle School from 7 - 9 p.m. The purpose of the forum is to share ideas with the school district for the school system for the next 3 - 5 years. Ms. Brenengen again welcomed the new members to the Board. She said that she is looking forward to the planning process for EPL 2000 as well as being excited about the Friends of the Library getting started. Ms . Stirn seconded the excitement over the Friends Group; in addition she said that having been involved with the Friends of the Zoo, what they can do for the Zoo she felt could be done for books. Ms. Ostema asked about the fee for the consultant who is facilitating for the EPL 2000 process . Mr. Long indicated that Mr. Gordon Barhydt, Director of Central Colorado Library Systems is our facilitator and he is doing this for free as part of the CCLS service. Ms . Giffin is still getting a group of teachers from the Sheridan Middle School together for a small Open House. Ms. Smithers said she is glad to be on the Board and like Ms. Brenengen looking forward to the EPL 2000 process . Mr . Long mentioned that he has written and submitted a grant for the restoration and preservation of the Englewood Depot. Discussion followed about background of the Depot. Summary of Decisions: That the Library will be closed Mon., June 12 -Sun., June 18,1995. Sign up sheets for refreshments, Little House Reader program and tours with Mr. Long were passed out. Monthly Reports : Statistics for January, 1995 were presented and discussed. The expenditure report for January was presented and discussed . It was clarified that CLA membership for Board members is included in the Library Board's budget. 95 - 8 Motion: That the expenditure report fer January, 1995 be approved as presented. Moved by : Margaret Giffin Second by : Debby Stirn The Motion passed. There being no other business the meeting was adjOll"ned at 8 :22 p .m. 2195 j.c .