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HomeMy WebLinkAbout1995-03-14 PLB MINUTES.,, .. i.!j!: H~iil :11!11 1::11! i ~; i 1 : ,111; llil,j i',1:1 'I :IJ Englewood Public Library ll!ll! 3400 S . Elati St ., Englewood, CO 80110 (303) 762-2560 i!'!;~ Call To Order/Roi! Call ,,...-------~·,:: Minutes Englewood Public Library Board March 14, 1995 The regular meeting of the Englewood Public Library Board was called to order by Chair Marilyn Brenengen at 7:05 p.m. PRESENT: M. Brenengen, M. Giffin (arrived 7:22 ), M. Dounay, Council Member A. Habenicht (arrived 7:10 ), F. Clayton, S. Ostema, S. Smithers , D. Stirn, A. Leonard, S. Ai<;l>e 1 J , Knight REGRETS: None. ALSO PRESENT : Hank Long, Library Director, Joan Clayton, Recording Secretary, and Gordon Barhydt, Director of Central Colorado Library System. Roll call was taken and a quon.m was declared present. Scheduled/Unscheduled Visitor Gordon Barhydt , Director of Central Colorado Library System was present to talk to the Board regarding the "4>C0111ing EPL 2000 planning process. Old Busjness Ms. Ostema asked that the minutes from the February 14, 1995 meeting be corrected to read on page 3 under comments by Ms. Ostema, ·her primary interest being in the Library , including the Bookmobile #. 95 - 9 Motion: That the Minutes of the February 14, 1995 Library Board Meeting be approved as amended. Moved by: Mary Dounay Second by : Ame Leonard The Motion carried. ' . Mr. Long introduced Gordon Barhydt to the new Board members as the facilitator for the upcoming EPL 2000 plaming process. Mr. Barhydt gave a brief 5'1Mlary for the benefit of the new Board members about the planning process. This was a shortened form of the presentation done by Mr. Barhydt to the Library Board back at the November 8, 1994 meeting. Mr. Barhydt went on to explain that the planning process for a 5 year plan such as the one being embarked L4JOn takes time and oorrmitment on the part of the Planning Team. It was stressed by both Mr. Barhydt and Mr. Long that all members of the staff and Library Board will have i'l)Ut into the planning process whether they are on the Planning Team or not. A discussion was held about the planning process, how important it is to keep the Board and staff involved; that it is the responsibility of the Team to keep the ties close with others outside of the Team. In the discussions history of the last planning process in 1989 was given as well as thoughts regarding why a separate corrmittee needs to be involved with the planning process instead of the Library Board doing it itself. It was mentioned by Ms. Giffin that the Board deals with the day to day functioning of the Library while a Planning Team needs to be an outside gf0l4) to look at the future, not to plan in isolation but with the staff and the Board as well as the coomLl'lity. Mr. Long asked for the names of the Board members interested in serving on the Planning Team. Those incficating they were willing to canmit to the Team were; Marilyn Brenengen, Sonie Smithers, Mary Dounay, and Council Member Alex Habenicht. Ms. Ostema indicated she would also be interested if the meetings could be held at a time that she would not be working. It was decided that the initial planning to plan would take place as a 4 hour session with the Planning Team to work out the details of involvement, starting with a small group before bringing together larger gr°'""s. Tentative dates were chosen for the Planning Team to meet on Wed., April 19 from 1:30 p.m. -5:30p.m.; and again on Wed., May 3 from 1 :30 p .m. -5:30 p.m. in the George Perrin Room of the Library. Those on the Planning Team will be: from the Board, Marilyn Brenengen, Mary Dounay , Sonie Smithers , and Alex Habenicht; from the staff, Hank Long , Director, Joan Clayton , Dept. Specialist, Donice Manos from Technical Services , Pat Jurgens from reference and Mary Lou Tatl.m , Programs I Circulation Librarian. Ms . Brenengen reported that the Steering Corrrnittee for the Friends of the Library had held a very successful Open House on Wed., Feb. 22 , 1995.The pupose of the Open House was for a pre -membership drive. Approxinately 85 -100 people attended and 35 people signed up as potential members of a Friends Group. The Steering Committee will hold their final meeting on Thurs., Mar. 16 to plan the first official meeting of the Friends Group. Ms . Brenengen thanked all of those involved for their help with the Open House, especially Ms . Habenicht who took pictures. It was decided that a cisplay of these pidures would be made to be put in the Library. Ms. F. Clayton suggested that the Friends consider a dues structure with no limits so as not to limit membership to only those with money . Ms . Dounay reported on the Save the Bookmobile Comnittee . The Comnittee met with City Council at a study session on Mon., Mar. 6 at which time the Corrmittee presented their budget. Given the money raised by the Committee and the budget as stated there is $18, 700 needed to run the Bookmobile from April , 1995 to December, 1995. The Committee has raised in excess of $20,000, so after the budgeted money has been subtracted from the amount raised there is $1800, plus another $5,000 pledged by the Rocky mountain News for 1996 and gas eol.4)ons from Conoco for carry over into the 1996 year. Twenty-six volunteers have been signed up to help with the Bookmobile, at the various stops. The training of these volunteers as well as the training of the driver, to be hired, will be done by EPL staff, under the direction of Mary Lou Tatum and Mr. Long. Volunteers have also been promised from Colorado's Finest Alternative High School to help with the washing of the vehicle, loading of books, etc. The deadline for applications for the driver position closes Fri., March 17. Ms. Dounay shared that a City Council person had called her and said that if the Bookmobile program doesn't succeed · the vehicle will be sold and the money will be turned over to the Capital Reserve Fund in the City. Ms. Dol.llay asked if Mr. Long had heard of this. He indicated that he had not. The fundraising efforts by the Committee and the community have been very successful, and the Comnittee is to be conmended. A list of Bookmobile Contributors was made available for all to see. Publicity for the Bookmobile opened up a discussion regarding publicity for the entire Library. The possibility of getting advertising on cable was also discussed. Council Member Habenicht said that Council is looking in to this. Ms. Stirn had some questions about ACLIN. Mr. Long stated that right now only EPL catalog is on ACLIN, city ordinances, Ms. Stirn's question, are not formated into the data base. Mr. Long suggested that this could be something for EPL 2000 to look into doing as no one else in the area is doing it at this time. Mr. Aigbe asked about the economic forecast for the City. Ms. Habenicht $aid that the trend had been better than anticipated. Discussion followed. New Busjness Ms. Brenengen asked if any of the new members had any questions about materials in their packets, Board Policies, etc. Ms. Stirn questioned the dates of appointment listed for Board Members. Ms. Habenicht apologized for the confusion. Ms. Smithers said that she didn't have any questions but brought ~ a concern after talking to several private citizens . These citizens were unaware of the Library's many programs and services. This started a discussion about publicity and how to market the Library. City Council has a sub conmrttee working on communications and how to if11)rove this within the City. The Board felt that this is an irllX>rtant enough subject to devote time on the next agenda. Mr. Long was asked to bring to the Board ideas from the past, what is presentty being done, and new ideas for the next meeting. Ms. Giffin was asked to be timekeeper at the next meeting. Under Library Director's report Mr. Long handed out copies of a survey done by reference librarian Pat Jurgens on the use of COf"ll)uters in the Library. Ms .. Jurgens compiled the survey to accompany her grant proposal on asking for money to have training classes for the public on the use of Public Access Corl1:>uters and reference terminals. Mr. Long related to the Board that all City department heads had been taken to jail earlier in the day as part of the American Cancer Society's Jail and Bail program. He had pledge cards available for th0se who chose to give money to the Cancer Society. Mr . Long asked if there were any questions about the handouts that the Board had received in their packets. Ms. Ostema asked for qualification regarding Mr. Long's memo to Doug Clark, dated Feb. 24, 1995. In particular Ms . Ostema asked about Mr. Long 's statement that he would not sl4>POf1 the Service (of the Bookmobile) at the expense of the Main Library. Mr. Long stated that he would want staff hours reinstated which have been cut fran the Main Library prior to reinstating the Bookmobile. Members' Chojce Ms. Habenicht mentioned that she had for sale tickets to the ~ng plays being put on by ACT ENGLEWOOD. This is the group's 3rd production since its inception. Ms . Habenicht aslo asked about the book budget and what parts of the collection are being added to and I or weeded. She remembers that in years past new books were brought to the Board Meetings for the Board to see what was being added to the collection . Ms. Giffin apologized for being late to the meeting . She is in the middle of preparing 3 writing projects. Sheridan Middle School had a tour of the Library, a mini Open House for Teachers on March 1st. Mr . Knight apologized tor missing the past few meetings due to school work and illness. Mr. Aigbe asked if the Board was now at full C001Jfement. It is. Ms . Leonard asked when EPL would be online with the Library of Congress . Mr. Long said that there are now 2 terminals with this one -way access . Ms . Brenengen related that on her recent trip to New York she had visited Ellis Island . While in the museum there she had seen a letter written by former Englewood resident , John Rotolo to Lee lacocca . Symmarv of Pecjsjons A hatf hour will be devoted at the next meeting to a discussion of publicity I marketing for the Library. Mr . Long will bring statistics on money spent on new materials and statistics on the types of materials being checked out . Monthly Beoorts Statistics for the month of February, 1995 were presented . It was noted that the • m.rnber of reference questions was up. Once the Main DPL Library opens it will be interesting to see if the numbers drop off substantially. The Library Board Expenditure Report for February, 1995 was presented and accepted. 95 -10 Motion : That the expenditure report for February, 1995 be accepted as presented . Moved by: Ame Leonard Second by : Sonie Smithers The Motion passed. There being no other business the meeting was adjourned at 9:02 p.m. 3195 jc