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HomeMy WebLinkAbout1995-05-09 PLB MINUTES.,, i !j!: iiliU :!1;11 i:ii1! i ~ii,: ''"; llil,j jl,1:1 ., :Ii Englewood Public Library !I!!!! 3400 S . Elati St., En9lewood, CO 80110 (303)762-2560 i!il;: ·1l ;i ,---------'~·j r: Minutes Englewood Public Library Board May 9, 1995 Cal I To Order/Roll Call The regular meeting of the Englewood Public Library Board was called to order by Chair Marilyn Brenengen at 7:00 p.m. PRESENT: M. Brenengen, M . Giffin (arrived late), F. Clayton, Council Member A. Habenicht (arrived late), S. Ostema, S. Smithers, D. Stirn, A. Leonard, S. Aigbe, (departed early). REGRETS: M. Dounay, J. Knight ALSO PRESENT: Gordon Barhydt, Director Central Colorado Library System, Hank Long, Library Director, and Joan Clayton, Recording Secretary, . Roll call was taken and a quorum was declared present. Scheduled/Unscheduled Visitor Gordon Barhydt, Director, Central Colorado Library System. Old Business 95 13 Motion: That the Minutes of the April 11, 1995 Library Board Meeting be approved as written. Moved by: Ame Leonard Seconded by: Fielding Clayton The Motion carried. Ms. Smithers began the meeting with an update on the EPL 2000 Planning Process. Two meetings have been held with Mr. Barhydt and the Planning Team. At the first meeting Mr. Barhydt explained the planning process to the Team. Ms. Smithers acknowledged that Mr. Barhydt has been very good letting the Team talk back and forth and then bringing them back to the discussion at hand. One of the first issues under discussion for the Team was who are the key stakeholders. These stakeholders e were narrowed down to the top three from an all inclusive list of all patrons , community and users . Time was devoted to how to proceed to aCCllTiulate useful information for the Mure planning . All Board members as well as all staff have received minutes from the first EPL Planning meeting . These minutes include a list of the key stakeholders . The second meeting was devoted to a discussion of values and a vision of the library in the Mure. Minutes of this second meeting will also be sent to all Board members as well as staff . Mr . Barhydt explained to the Board that the Plaming Team had been asked to list their personal values in relation to the library. These values are important because these are the values which are brought to work Librarians traditionally bring their values of no censorship , free services to their work . The corrmunity also has a set of values , which may or may not be in line with the library 's values. Budget constraints will often make values at odds. The values which emerge over the ltte of the planning process will be included in the mission statement. The Planning Team at its last meeting looked at their vision of the ideal library , a vision which was not limited by reality. They also listed values of the Team. The vision and values will be in the minutes from the meeting to be distributed to each Board Member and staff member. Mr. Barhydt listed the key values of the Board and the Board 's vision of the ideal library as stated by individuals. These values and vision are attached to the minutes of this meeting. Mr . Barhydt suggested the Board tuck the list of values and vision away and look at them again when the mission statement is written to see how the values have found their way into the mission statement . Mr. Long suggested that rt any Board member had future ideas for the Planning Team that they send them to him . Ms. Stirn reported on the Friends of the Library. The books from last sul'TYTler's weeding project have all been processed for the book sale. The Big Book Sale will be held Sat., June 17from 10-5 and Sun., June 18 from 1 - 5. The book prices will be as follows ; hardback books $1 .00 and paperbacks 50 cents. The corrmittee will decide if there will be a price reduction on Sunday afternoon. The book sale committee are hoping to make this an annual event . Many volunteers have helped with the processing of books for the sale . Ms. Brenengen handed out a draft of membership dues for the Friends group to be taken to the Friends meeting May 10. Suggestions were welcomed from the Board. Ms . Leonard gave the report from the Save the Bookmobile Conmittee in Ms. Dounay "s absence . It was noted by Ms. Habenicht that Ms . Dounay was unable to attend the Board meeting due to a scheduling conflict with her daughter Amy's piano concert at Colorado College in Colorado Springs. Amy Dounay is part of a group who will be touring Europe from Colorado College this slinmer. The Bookmobile Celebration was very successful ; the bake sale alone raised $104. The Corrrnittee thanked all those who came for their support . Special thanks went to Sandie Ostema for all her extra help , Adeline (Czamey) Adams for her great storytelling, Hank Long for his help in setting up, the Elk 's clowns who were great, and Bannister Flowers for their 2 bouquets of balloons on the Bookmobile. The Bookmobile has been on the road for one week and the driver and volunteers are still learning. Mary Lou Tatum did an excellent job of training . Many volunteers have mentioned how confident they feel thanks to the training Mary Lou had given them. Everyone involved felt that Mary Lou had done a great job. More volunteers are stepping forward to help. Teachers, children and the public at large are happy to see the Bookmobile back on the road. The next meeting of the Save the Bookmobile Conmittee is Wed., May 17 at 7 p .m. The Committee has started raising money for the 1996 year . As an expression of thanks for their hard work and help , the Committee gave Mr. Long , Ms . Tatum and Ms. Clayton gifts of candy. 95 -14 Motion : That the Library Board thank the Save the Bookmobile Corrmittee for all their efforts to get the Bookmobile back on the road. Moved by: Sunday Aigbe Seconded by: Sonie Smithers The Motion passed .. Ms . Ostema said that she had talked to Harold Celva , Executive Director of the Englewood Downtown Development Authority, regarding the summer concerts held on Thursday nights at the Plaza by Pier 1. Mr. Celva said it would be possible for the Bookmobile Committee , the Friends of the Library and the Library to have a table at the concerts to sell items and hand out information. It was asked if it would be possible to have the Bookmobile driven over to the concerts . There are 12 concerts in the summer , each is Thursday evenings beginning June 8. Ms . Smithers harlded out a mock up of a business card to be used by Board Members for marketing of the Library . Discussion followed concerning prices for printing of the cards . 95 -15 Motion: That the Library Board pay the initial cost of printing 500 business cards not to exceed the price of $24. 95. Moved by: Sandie Ostema Seconded by : Debby Stirn The Motion passed. Ms. Smithers handed out a draft of a flyer to be used to advertise both the Book Sale and the Library. Suggestions were made and discussed . Ms . Smithers will contact printers to see if the printing can be done for free . Ms. Habenicht reported on Cable TV . No word on Cable at this time. The city will be on the Community Bulletin Board soon . Mr . Long reported that he will find out the cost of plastic racks for the conference rooms to hold Library information. This was an item brought up at last month 's meeting . Mr. Long asked the Board about setting dates for visits to other libraries. There is a bus available through the Recreation Center for transportation. It was decided to pick 3 possible sites and 3 dates for visits. The consensus was to meet for a light dinner at Country Buffet , at 6 p.m. then board the bus to go to one site per date. Libraries chosen were Denver Public, Koelbel Library and Boulder Library . Mr. Long will check the e availability of the bus as well as arrange with the libraries for tours. The dates under consideration are , Tues., May 23, Tues ., June 6 and Tues ., June 20. Ms. Leonard mentioned that Ms . Clayton had done a wonderful job includtng newspaper articles in the Board packets but that she had missed Ms . Leonard 's letter in the paper . Ame also reminded all to fill out their READ the Rockies tallies to help reach the goal of 10 ,000 books read by Englewood Library by October . Ms. Habenicht reminded the Board that the Chamber of Conmerce has a Call to the Arts Conmittee formed . The meetings are the second Thurs. of each month at noon , they are brown bag meetings. At the last meeting there were 28 people. Ms. Habenicht had tickets for sale for ACT Englewood's next production, The Odd Couple. Performances are May 12 & 13 and May 19 &20 . This is ACT Englewood's fourth production and marks the group's first anniversary. Englewood has the only community theater group in the metro area which sponsors the writing of plays for a monetary reward . Ms. Habenicht is very involved iri the cultural arts in the community. Fielding Clayton asked if in the brainstorming of ideas if a coffee cart had been mentioned . She was interested in seeing if this was a real possibility for the library . After discussion of the idea of coffee being available in the library it was decided that Ms. F. Clayton would contact Starbuck's about doing a coffee cart in the library and what would be involved. Ms. Clayton also asked about contacting the radio stations for public service announcements to advertise the Book Sale , if this had been covered . Ms. Stirn indicated that it had been. Ms. Giffin apologized for being late to the meeting . Ms . Ostema said she had recently been elected president of the local Arapahoe, Jefferson County Legal Secretary Association . Summary of Decisions: That the Library Board would spend up to $24.95 on business cards to be used for advertising for the Library and its programs. Fielding Clayton will contact Starbuck's concerning a coffee cart in the Library . Hank Long will set dates for tours of other libraries . There was no discussion regarding the statistic report for April or the expenditure report for the Library Board for April . Ms . Giffin moved to adjourn the meeting , Ms. Leonard seconded. The meeting was adjourned at 8:50 p.m . 5/95 jc ... Values: The Board Should do cost benefit analysis Respect and tolerance Service to the community Innovation Literacy program Communication of services to the public Support educational standards Fun Enthusiasm Warm atmosphere -cheerful place to be in Freedom Provide a wide range of topics from a wide variety of vievvpoints in a wide variety of formats. Cultural diversity It's important that the library is open to all ideas and expressions but not practices Key Values: Cultural diversity Full selection -everything Service Open to all ideas and expressions but not practices. Communication of services A well paid staff Accessible to all people regardless of income Vision: Quiet rooms Adequate staff Adequate technology Separate business that operates computers, copiers.etc. A computer on the bookmobile Fine tuned, very active Friends group Adequate funding for all programs Not too big, not too small -big enough to meet community needs Adequate parking Self checkout An atmosphere where people want to come - a popular place, inviting Access for disabled and handicapped where you don't have to ask for help One stop shopping for the community; ATM, driver license, voter registration Remote acces5 to library 24 hrs./ day Vision of EPL in 5-7 years : Check out any book that I hear about . Tattered Cover without the cash register A center of tradition -Englewood can come to view its heritage I team about rts culture . More sections -more departments An afghan , a rocking chair, a book, a warm cat A pl ace to park my stuff and move about Library sponsor public forums · A blank book into which you could electronically enter a ·book " of your choice and erase it and replace it when you 're finished reading. ...