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HomeMy WebLinkAbout1995-07-11 PLB MINUTESEnglewood Public Library .. ,,, 1.w: jihti ::1;11 i::i1! i!iill jill; l!il·i ,1,:, •1l :IJ 1'1 1i!I 1111 1 :i1 11! 3400 S . Elati St ., Englewood, CO 80110 (303)762-2560 ij:l:i --------~·11 ;0 ,,_.. . 1·: Minutes Englewood Public Library Board July 11 , 1995 Call To Order/Roll Call The regular meeting of the Englewood Public Library Board was called to order by Chair Marilyn Brenengen at 7:00 p .m. PRESENT : M. Brenengen , S. Aigbe, F. Clayton , Council Member A. Habenicht, S. Ostema , D. Stirn , A. Leonard . REGRETS: M. Giffin, M. Dounay, S. Smithers, and S. Williams ALSO PRESENT: Hiram Wolgemuth , President of the Friends of the Library, Hank Long , Library Director, and Joan Clayton , Recording Secretary , . Roll call was taken and a quorum was declared present. Scheduled/Unscheduled Visitor Hiram Wolgemuth , President of the Friends of the Library. Old Business 95 -18 Motion: That the minutes of the June 13, 1995 Library Board Meeting be approved as written . Moved by: Fielding Clayton Seconded by: Debby Stirn The Motion carried . Ms . Brenengen introduced guest, Hiram Wolgemuth, President of the Friends of the Englewood Library. After introductions of the Board , Mr . Wolgemuth gave a brief report about the Friends group. All Board members present were invited to the next meeting of the Friends , Wed., July 18 at 7 p.m. Mr . Wolgemuth mentioned that the group is currently looking for storage space for books for next year's booksale . Anyone knowing of such a place is asked to contact Mr. Wolgemuth . Ms. Habenicht suggested asking the Chamber of Commerce to put out the word in their newsletter. Ms . Brenengen gave the report for the EPL 2000 Planning Team , in the absence of Ms . Smithers. The planning Team is developing a Mission Statement to be brought to the T earn and then staff and Board for input. A survey is also being developed with the help of Keith Lance of the Colorado State Library . The June monthly statistics were discussed next. A question was brought up about the drop in the numbers from the Little House Reader program. Mr. Long responded that volunteer participation has dropped. Ms. Ostema mentioned that her daughter Jessica might be interested in this program. It was asked if revenues included those from the Bookmobile. Mr. Long said that they included the Bookmobile. The Bookmobile Operations Report from inception through June 30, 1995 was next discussed. Ms. Leonard asked about the jLJTip in the miscellaneous supplies , from $491 to $991 since the last report . Ms . J. Clayton responded that this reflected the expenditure of $500 for purchase of pins from A B & C Enterprises. Next the Bookmobile Monthly Report was discussed. The Cherry Park and Swedish stops were noted to have low mmbers. The nurses at Cherry Park are willing to hand out flyers to involve more of the neighborhood. At Swedish the teachers had been unable to leave their classrooms at the time the bookmobile was scheduled . The teachers are working on getting volunteers to watch their rooms so they can use the service. There were no further comments on the General Fund report of the Library Board . Mr . Long noted that Tom Munds of the Englewood Herald had contated him concerning a new column in the paper called HViewpoint H designed to highlight various activities in the community . It could be used for Library programs , Friends activities , Bookmobile storytimes , etc. Articles are to be 2 pages, maximum, double spaced , concentrating on one subject with a few weeks of lead time . This would be excellent free publicity for all Library and library related activities. Ms. Habenicht agreed to write an article for this column on story hours . Ms . Fielding Clayton reported on her research regarding a coffee cart for the Library. Boyers coffee does not do concessions . Starbuck 's has not returned calls . The coffee cart at the Koelbel Library is run by an individual who rents the space from Koelbel ; a percentage of her revenue is given to the library after certain revenues are reached. A separate area will be needed for a coffee area such as Koelbel has . Suggestions were made to contact Debbie Perry-Smith at All For The Better and Victoria at Woody 's at the Englewood Golf Course. The idea of having coffee in the Library is less to bring in new patrons than to make the Library more comfortable. Ms . Ostema asked that the Board consider taking the money allocated for the printing of business cards for the Board and use it instead to sponsor a child in the Englewood Library I Englewood Schools Sl.nYTler Reading Enrichment Program. 95 -19 Motion : That the $24.95 designated for the printing of business cards for the Englewood Public Library Board be used instead to sponsor a child in the Englewood School 's Sl.ITVTler Reading Enrictrnent Program. Moved by : Sandi Ostema Seconded by: Sunday Aigbe The Motion passed. Ms . Brenengen gave a brief report on the sucessful Library Tour of the Koelbel Library held June 20. Those attending the tour felt that there were many worthwhile ideas to be "borrowed " from visiting other libraries. The next Tour is scheduled for Tues., July 18 to the Boulder Public Library . The bus will leave the library at 6:30, dinner at Country Buffet at 5:30 . City Council has appointed a new student Library Board Member for the year 1995- 96 . The student is Sabrina Williams , a soptmore at Englewood High School, also daughter of past Board Member, Valerie Williams. Sabrina was unable to attend the meeting tonight but will be at the August meeting. Mr . Long mentioned that the Budget process for the 1996 Budget has begun. Ms. Ostema thanked Mr. Long for the copy of the E Mail message he had included in the Board 's packet. Mr . Long pointed out the invitation given to all Board Members inviting them to a retirement party for Lelle Holmes on Friday , July 20. Ms. Holmes is retiring after 16 years at Englewood Public Library. She has been the supervisor in the technical services area and was responsible for the automated services for the library. 95 -20 Motion: Thatthe Englewood Publ ic Library Board purchase a book in honor of Mrs. Lelle Holmes. The book to be of Mrs . Holmes' choice in the approximate amount of $30. Moved by : Ame Leonard Seconded by : Sandi Ostema The Motion passed. Mr. Long asked the Board 's opinion of the Staff Notes he has started distributing. Those present were all complimentary about the newsletter format. Under Member's Choice Ms. Ostema asked that her name be spelled correctly, Sandi , no "e". Ms . Ostema also asked Mr. Long about his budget request for $30 ,000 for a library facility study. Mr. long answered that this has been asked for in several different years, .however he has dropped it from his budget requests because the City Manager has asked for a sttidy of a whole new facility for City Hall in lieu of just a library study. This part of the budget was stridty for capital outlay , not programs . This is a new format fpr the budget process , incorporating a 5 year Capital plan . Ms. Leonard asked about a corridor extension that was listed in the library buc;:IQ,i. Mr . Long said that he had put it in the library budget because the request was coming from a the library staff . • Ms . Ostema mentioned her feeling that the picture of Ms . Brenengen in the lobby of the Library was inappropriate. A heated discussion followed. Opinions were expressed but no action was taken. Mr. Aigbe brought forth for discussion that the library needs to get involved with children in need in the community. He feels this should be done not only with programs but geared toward touching the children in some way , by putting a hl.man face on the programs . 95 -21 Motion: Englewood Public Library Board challenge the other City Boards and Commissions to sponsor children in the Englewood Schools ' Summer Reading Program as the Library Board has done. Moved by : Ame Leonard Seconded by : Fielding Clayton The Motion passed. Ms . Habenicht mentioned the upcoming sunmer musical, "Annie ", presented by the Englewood Parks and Recreation Department. Ms. Habenichfs daughter , Tania is the vocal director of the musical. Ms. Ostema has a part in the play. Ms. Habenicht further discussed the budget process. She stated that a 5 year Capital Budget had not been done in a long time , hence it is being done at this time. The Fund balance seems to be in good shape at this time . Summary of Decisions That Fielding Clayton will report further on the possibility of a coffee concession. That Ms. Habenicht will write an article for the Herald on storytimes. That the Public Library Board will sponsor a child in the Englewood School Reading Program , and will challenge other Boards and Comm issions to do.the same. That a book will be purchased from Board funds to honor Mrs. Letre Holmes . M's. Fielding Clayton moved that the meeting be adjourned at 8:50 p.m . Mr . Aigbe seconded Ms. Ctayton 's motion. 7/95.j~