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HomeMy WebLinkAbout1995-08-08 PLB MINUTES-e Englewood Public Library .'11!1 l.!I:: ji!iti :11;11 i;li1! i!ii,: jill; llil,j jl,1:1 ,,, .. 1'1 1i!I '"'' Hi'!! 3400 S . Elati St ., Englewood, CO 80110 (303)762-2560 iji!;i ----------'li!ill~; Minutes Englewood Public Library Board August 8, 1995 Call To Order/Roll Call The regular meeting of the Englewood Public Library Board was called to order by Chair Marilyn Brenengen at 7:03 p.m. PRESENT: M. Brenengen, F. Clayton, Council Member A. Habenicht (arrived late), S. Osterna, D. Stirn, A. Leonard, Mary Dounay (arrived late), M. Giffin, and Youth Member, S. Williams. REGRETS: S. Aigbe ALSO PRESENT: Hank Long, Library Director, and Joan Clayton, Recording Secretary and Council Member, Al Vormitag. Roll call was taken and a quorum was declared present. Scheduled/Unscheduled Vjsjtor Al Vormitag, Council Member arrived at 8:30 p.m. Ms. Brenengen introduced and welcomed Youth Member, Sabrina Williams to the Board. Introductions followed as all members in tum welcomed Ms. Williams. Old Business 95-22 Motion: ThattheminutesoftheJuly 11, 1995LibraryBoardMeetingbe · approved as written. Moved by: Fielding Clayton Seconded by: Debby Stirn The Motion carried. Ms. Smithers passed out copies of the Draft Mission Statement, copies of the user survey from the EPL 2000 Planning Team and a cover letter giving background of the e . Mission statement. Ms . Smithers explained that the survey is to be given out to patrons in the Library at the end of September. She asked each Board Member to take the survey and fill it out as if they were using the Library . Ms. Ostema expressed a desire to take the survey home and fill it out. Others agreed and it was decided to fill it out .at home. Ms. Smithers explained that the survey had been developed by a sub - conmittee of the EPL 2000 Planning Team and Keith Lance of the Colorado State Library, and the whole EPL 2000 Plaming Team. The survey will be given out in the Library on specific dates and at specified times . Those Board Members who can help on the dates listed are to let Ms. Habenicht know as she agreed to coordinate the survey volunteers . The following are dates and times the survey is to be handed out; Sun., Sept. 24 (2 -4), Mon., Sept. 25 (3 -5 ), Wed., Sept. 27 (11 - 1 ), Ttus., Sept. 28 (7 - 9 ), and Sat., Sept 30 (afternoon). Ms. Giffin suggested that the survey should read , • mark once ·, not • mark one ". After Ms. Smithers ' introduction of the Mission Statement , background infonnation and listing of the instructions given the Team by the facilitator , Gordon Barhydt , Ms. Smithers asked for approval by the Board of the Draft Mission Statement. 95 -23 Motion: That the Mission Statement be approved as written by the EPL 2000 Planning Team. Moved by: Sonie Smithers Seconded by : Not seconded. The Motion died. Discussion followed regarding the Mission Statement fonnat which was felt by some members to be disjointed; others approved of the "buller style. Ms. Ostema wanted more time to look over the statement prior to approval. Ms. Giffin stated she liked the concepts but not the style. 95 -24 Motion: That the vote to approve the Mission Statement as written by the EPL 2000 Plaming Team be tabled . Moved by: Sandi Ostema Seconded by: Ame Leonard The Motion passed by a vote of 9 to 1. Further discussion of the Mission Statement followed. Ms. Habenicht wanted to be sure that a fax she had sent to the E PL 2000 Planning Team was circulated to all Board Members so they would be aware of her concerns. Ms. Ostema asked for a copy of the old Mission Statement for comparison purposes . It was decided that Board Members would review the Mission Statement and forward their conments to Joan Clayton by Tues., September 5 so they could be COl11)iled for the next Board Meeting. The EPL 2000 Planning Team will not be meeting again until Oc'tober. The statistical reports for July were next ll"lder discussion. After a question about where the expenditure of $20 for the Englewood Schools Reading Enrictment Program was noted; Mr. Long reported on the Library Board's challenge to other Boards and Commissions. After the challenge had been issued the Friends of the Library voted to sponsor a child in the program as did the Parks and Recreation Commission, the Planning and Zoning Convnission, the staff of the Library and several individual city staff members. A discussion of the Bookmobile July statistics follOW'ed. Mention was made that school being out for the sU"Tmer, and hot weather are factors in the drop in Bookmobile use. Flyers have been distributed in the neighborhoods where the Bookmobile stops in an effort to let the neighbors knoYi when it is in the area. Ms. Habenicht mentioned that she had been at several National Night Out Neighborhood Meetings on Aug . 1st and that the Bookmobile had been mentioned . Several people were surprised to know that it was back on the road; others were pleased to hear that it was back in service. Ms. F. Clayton asked if in the July statistics report for the Library if the patron count reflects both juvenile and adults. Mr. Long answered that the patron count includes both. Ms. F. Clayton reported on her inqueries into coffee being available in the Library. No one who currently has a coffee cart is available I interested . It was suggested that a question be added to the Library User survey asking if patrons have any interest in having coffee available in the Library . This would help determine if there is a demand for this service . Several ideas were mentioned for further exploration which Ms. F. Clayton will follow up on. Self contained machines as well as carts with servers were talked about. Mr. Long said that the proposed operation not involve Library staff. New Business Ms. Brenengen and Ms. Stirn gave a joint report on the Library Tour of the Boulder Public Library taken July 18. Ms. Stirn mentioned the feeling of spaciousnous provided by indirect lighting. Other interesting features mentioned were tilted shelves for lower shelves in the book stacks; motion lights in the book stacks as an energy saver; limited individual timed light switches in the book stacks , as well as other energy saving lighting ideas. Mr. Long asked if there would be interest amongst Board members to tour the renovated University Hills Library and the Colorado Springs Public Library. A date of Tuesday, Sept. 19 was set for a tour of University Hills Library. Those wishing to go on the tour need to meet at University HiUs at 7 p.m. A tour of Colorado Springs Library will be explored for a future date , possibly a Saturday. Mr . Long asked for questions concerning his budget memo to the City Manager. The Library budget presentation to the City Manager is scheduled for Wed., August 9. The question was asked why the increase in the Library Board budget. Mr. Long stated this was to cover additional copies of handouts , etc . for the Board. The Board's feeling was that the Library has been continually asked to take cuts and has complied . Council may need to be reminded of this . Rising Capital budget costs were discussed with regard to inflation. Members Choice Ms. Dounay related that the Holiday Parade which has been tradiitonally held in Englewood the first week in November had been cancelled; hovvever the Holiday Parade Association met again and has commitments of money, in -kind services for fire and police protection, business donations, 66 volunteersincluding 16 city staff. Jess Gerradi and Austin Gomes have agreed to coordinate the event so it will be held the first Saturday in November (Nov. 4 ). Ms. Dounay added that many businesses were thrilled to donate to this event. She had conmitments of $3500 from just a few phone calls. In the past one or two people have done all the work on the parade. Volunteers will be needed from the corrmunity to make it a true ca1111unity event. Leighann Hoffhines from the City Manager's office has been very helpful providing information of who to contact . Council Member Vormitag added to the discussion that many citizens wanted this parade. He asked that all those present be sure and tell their friends and neighbors that there will be a Holiday Parade, Saturday, November 4. Ms. Habenicht mentioned that she had been contacted by a group called COPI RG regarding a proposed federal gag rule, affecting funding to colleges. All of the city council had been contacted about this. She in turn contacted Congressman Dan Schaefer and expressed her concerns to him directly. Ms. F. Clayton asked if it would be possible to explore printing up handouts of upcoming events similar to Boulder Public Library's Calendar of Events. Also Ms. Clayton asked about having discussion grol.4)s, reading grol.4)s who could meet in the Library. This is an area that the Friends of the Library could pursue for future programs to bring readers in to the Library. Ms. Stirn said that she is working with Mary Lou Tatum to plan some upcoming programs in Odober. These programs will be held October 5 & 11 from 7 -8:30 in the George Perrin Room of the Library. Dan Brotzman, City Attorney and Lou Ellis, City Clerk will be present to discuss the mail-in ballots as well as discussion of the ballot issues facing citizens this fall. The ballot issues will be discussed as facts, not positions by Mr. Brotzman. Ms. Stirn said she is also helping to plan a fon.rn to be held with City Council candidates prior to the election, possibly Oct. 30. It was suggested that this is also a school board election year and maybe these candidates could also have a forum at the Library. Ms. Stirn made the point that she is doing the planning for these programs as City Staff is prohibited from doing so by political reform laws. Ms. Brenengen passed around an article she had seen in the paper regarding a bond issue for the Arapahoe Library District. Ms. Giffin gave a brief report on her recent mission to the Phillipines in July. Ms. Giffin and her husband, Ray went as computer specialist and library consultant for the Southern Baptist College to the Philippines . She had many interesting stories to tell about the libraries there, the condition and availability books. It was mentioned that possibly the Friends of the Library could adopt the this library has a project. This idea needs to explored further with the Friends grol.4). Ms. J. Clayton proudly told the Board that her son, Dan had graduated from the University of Denver, magna run laud with a double major in bio chemistry and ta w and a minor in math. He completed this in three years . Mr. Long reminded the Board of the upcoming Robot Carnival, the next day. This is a chance for readers to "Duri< the Diredor". The meeting was adjourned at 9:03 p.m. 8/95jc