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HomeMy WebLinkAbout1995-10-10 PLB MINUTES. . ~ ji!j:: jiliti :;1i11t '1 ;j1 !•i ·I! !ii11: ,111; llil·i il1:1 •1l :IJ Eng 1 e wood Pub 1 i c Li bra r y !i!!i! 3400 S . Elati St ., Englewood, CO 80110 (303)762-2560 iii!:~ Call To Order/Roll Call ---------~·iii;; ,,-. ··: Minutes Englewood Public Library Board October 10 , 1995 The regular meeting of the Englewood Public Library Board was called to order by Chair Marilyn Brenengen at 7:11p.m . PRESENT: M. Brenengen , Council Member A. Habenicht , A. Leonard , Mary Dounay (left early), M. Giffin, S. Smithers, S . Williams , and S. Aigbe. REGRETS: S. Ostema , D . Stirn and F. Clayton . ALSO PRESENT : Hank Long , Library Director, and Joan Clayton , Recording Secretary , and City Manager, Doug Clark. Roll call was taken and a quorum was declared present. It was noted by Board Member Aigbe that it was his birthday today. Best wishes were offered by all present. Scheduled/Unscheduled Visitors City Manager, Doug Clark was a scheduled visitor. Unscheduled visitor arrived at 8:30 p.m., Council Member Alfred Vormitag. City Manager, Doug Clark offered that he had stopped by to visit and give a brief rundown of the City business. Mr. Clark said that he is working hard with Equitable , the present owner of Cinderella City, to conclude negotiations for conveyance to Miller - Kitchell by the end of 1995. It would then be at least 2 years before any activity would benefit the City. Mr. Clark said that his next area of priority is neighborhoods, housing and economic development. There is an emphasis on these areas but the City needs housing compatible with economic development. More and more neighborhood outreach is taking place. Neighborhood Watch Program success is an outstanding example. Mr Clark's intent was not to discuss the budget at the Board meeting tonight, a i however City Council suggested that Mr. Clark address the letter that the Board had W sent to City Council regarding the Library budget with regard to staff. City Council has suggested funding the Bookmobile driver position for 1996 at 25 hours per week. The Save the Bookmobile Committee would still be responsible for volunteers to work with the driver, as well as other costs of running the Bookmobile beyond the driver's salary. The process of how the budget had been arrived at with Mr. Long 's input was discussed . The 20 hour position at circulation will be held open , but the money will be used in other ways for 1996. Some areas to be examined are the purchasing of multiple copies of best sellers and new furnishings to make the Library more attractive . Basically , according to Mr. Clark , the revenues look good tor the City. The Budget was given a straw vote of approval at the Study Session on Mon., Oct. 9. Other items of interest were the upcoming UFor Profir status of Swedish Hospital, 1996 will be the first year to have no income from Cinderella City in the revenue budget and the general fee li ng that the fiscal status of the City is improving. Board Members asked Mr . Clark specific questions regarding Project Build . A short Discussion followed . Ms. Brenengen thanked Mr . Clark for coming. He then left for another meeting . Old Business 95 -29 Motion: That the Minutes of the Library Board Meeting of September 12 , 1995 be approved, with the correction showing Sonie Smithers as present. Moved by : Ame Leonard Seconded by : Mary Dounay The Motion passed . As the EPL 2000 Planning Team has not met since August there was no report or discussion. A report will be made at the November meeting . September statistics for the Main Library were discussed. A question arose as to the breaking out of adult versus juvenile checkouts. The information is available but it was decided at th is time to not breakout the statistics in this way . September statistics for the Bookmobile operation were discussed next. It was noted that the Swedish stop continues to be small. Work is ongoing to build this up as a neighborhood stop , not just a stop for Swedish . There was no discussion of the Bookmobile operating report for August, sent in the packet , or the September report , handed out at the meeting . New Business Mr. Long gave a brief review of the Budget study session which followed the Budget Public Hearing . Several changes were made to the Budget. Of interest to the Library were the addition of funds to the Library Budget for funding of the Bookmobile driver position. Council Member Habenicht asked for additional hours for the driver. This means that the driver's position will be funded at 25 hours per week, with the vehicle on the road 20 hours. The Save the Bookmobile Committee will still be responsible for volunteers to help at each stop as well as other costs to run the vehicle. The Rocky Mountain News will again be giving $5000 towards the Bookmobile's costs. Mr. Long explained about the possibilty of a ·Lease Program· for Best Sellers. Staff are looking into the logistics of this idea. In this program a core collection would be chosen with so many books added to this collection each month. A flat yearly fee would be charged for this program. Books are sent back to the leasing company and new books added to the core collection as decided by staff. Some books may be kept for the permanent collection. Lost and damaged books are absorbed by the leasing company. Ms. Smithers asked if the facility feasibility study ws still in the Budget for 1996. Mr. Long indicated that as far as he knew it was. Ms. Leonard asked if the Drivers License Bureau had indicated if they would open a satellite in the Library. Mr. Long said No. Mr. Long reported that 2 Teacher Open Houses had been held since the last Board meeting . The first Open House for elementary teachers had a turnout of 28. The next Open House for middle schools and high schools was less successful; only Ms. Giffin and a teacher from her building came. Discussion followed exploring ideas to foster more interest and build up attendance. Member's Choice Ms. Giffin thought there was a good turnout at the Public Hearing on the Budget on Oct. 2. Mr. Aigbe thanked everyone for their birthday wishes. He in tum was thanked for bringing Birthday Treats . Ms . Leonard handed out flyers for the Wonder Walk to be held the following Saturday. She mentioned that after the Wonder Walk there is the opportunity to go to the Safety Services Open House. Ms. Leonard and Mary Lou TatLJTI are working on the Holiday Parade and are looking for volunteers to walk in the Parade to represent the Library . Ms. Habenicht talked about the Budget . She felt that City Council appreciated the Board 's letter of concern regarding staff reduction . She went into the reasons for asking for the extra 5 hours for the bookmobile driver to help staff. Ms . J. Clayton complimented Ms. Brenengen on her presentation at the Budget Public Hearing. Ms. Williams said that her birthday is next week. Good wishes were expressed. Ms. Smithers said she was gratified to see press coverage of Library events though dates and I or times were reported erroneously. Ms. Brenengen commented on the good publicity that the Library has received . She commended those who have worked hard to get the information to the papers . Ms . e t Brenengen said that she will be unable to attend the November meeting of the Library Board. Ms . Dounay will conduct the meeting in her absence . Council Member Vormitag arrived at 8: 35 p.m . Mr . Long extended the invitation to put information about the Friends of the Library and the Save the Bookmobile Conmittee on the Community Calendar being compiled by the City Manager's office . The meeting was adjourned at 8:37 p .m. Chair person Brenengen asked that the following quote be added at the end of the minutes . "Books won 't stay banned. They won 't bum. Ideas won 't go to jail. In the long run of history the censor and the inquisitor have always lost . The only weapon against bad ideas is better ideas " A. Whitney Griswold 10/95 jc