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HomeMy WebLinkAbout1995-12-12 PLB MINUTESEnglewood Public Library .,,., i.!j!: iiiiU ::1;111 '1;1·1 !1:.1! l!ill: jill; llij,j jl1:1 .,l:IJ 1'1 1i!I '"'' :1:•!! 3400 S . Elati St ., Englewood, CO 80110 (303)762-2560 i!il;! ---------4li·:1I;; ,,-. ,.: Minutes Englewood Public Library Board December 12 , 1995 Call To Order/Roll Call The regular meeting of the Englewood Public Library Board was called to order by Chair Marilyn Brenengen at 7:03 p.m . PRESENT: M. Brenengen, M. Dounay, Council Member A. Habenicht, A. Leonard, M. Giffin , S. Smithers, and F. Clayton (arrived late). REGRETS: S. Williams and S. Aigbe ALSO PRESENT: Hank Long , Library Director ; and Joan Clayton, Recording Secretary . Roll call was taken and a quorum was declared present. Scheduled/Unscheduled Visitors There were no scheduled or unscheduled visitors. Old Business 95 -32 Motion: That the Minutes of the Library Board Meeting of November 14, 1995 be approved as written. Moved by: Sonie Smithers Seconded by : Arne Leonard The Motion passed. Ms. Brenengen reported on the joint meeting of the Board, EPL 2000 Conmittee and staff that was held on Tues., Nov. 28. Four formats of the Mission Statement were agreed upon to be presented to the EPL 2000 Team. From those four formats one will be recorrmended to the Board for a vote at the January Library Board meeting. Ms . Habenicht reported on the focus group meeting held at the Malley Center, that she and Mary Lou Tatum had facilitated. Transportation for the focus group was a factor but not e ' an issue. About half of the group present at the time of the focus group use the Englewood Library. The group sees themselves as ·hate and hearty". The feeling is that the equipment at the Library itself intended for those who have vision problems needs to be taken to the Homebound as well as offered at the Library. Other ideas were discussed which had come up at the focus group, ie. paperbacks available at the Malley Center, a branch of EPL at the Malley Center, etc. There was no November statistic reports. 95 -33 Motion: That the money left in the Library Board's budget for 1995 be transferred to the Library book budget to be used to purchase materials for the Library . Moved by Margaret Giffin Seconded by Mary Dounay The Motion passed. The reference staff will choose the materials to be purchased with this money. Outgoing Board members were reminded that they are to choose a book, either by title or subject, to be given to the Library in honor of their service on the Board. Ms . Dounay reported that money continues to come in to the Save the Bookmobile Committee. Mr. Long reported that there will be a joint meeting of the Boards of the APAL libraries held on Tues., January 16 from 7:30-9 at Koelbel Library. All those wishing to attend are asked to RSVP by Jan. 8 to Joan Clayton, 762-2560. There is no agenda for this meeting . A short discussion will be conducted by Jamie LaRue, director of Douglas County Library District, and Heather McQuarrie, of Bemis Library, on Family Friendly Libraries. Mr. Long reminded those Board Members who's terms are up in February that they need to send letters indicating whether they wish to be reappointed to the Board to City Council as soon as possible so vacancies can be filled. He also reminded those present that at the January meeting of the Board elections will be held for Chair person and vice -chair. Mr. Long passed out a memo regarding the establistment of a Cultural Affairs Commission for the city. This would be a new commission under the auspices of the Parks and Recreation Department. Ms. Dounay said that she would like to see representation from the school district on this commission. Ms. Smithers questioned whether there would be representation from all Boards and Commissions of the new commission. It was suggested that copies of minutes from each Board and Commission be made available at Board meetings. It was also asked that dates of a each Board and Commission meeting be made available. • A condolence card was passed around for Board Members to sign for Al Quaintance , a past Board Member who 's wife recently passed away. Mr. Long thanked the Board for their hard work this past year and for making 1995 such a great year. Ms . Dounay commended Mr. Long on his rapport with the school children when she and Mr . Long did focus groups in the schools. Ms. Habenicht suggested the idea of having "COl'TYTlunity " overstuffed chairs for the Library . Each participating group or individual could purchase an overstuffed chair for the Library. Ms. F. Clayton apologized for arriving late to the meeting. The Bake sale for the Friend 's group has been postponed until February , possibly just prior to Valentine 's Day. Bakers as well as workers will be needed. It was suggested to put a sign up sheet on the Bookmobile for volunteers. The suggestion was made that the Bake sale be sponsored by both the Friends and the Save the Bookmobile Conmittee . A specific goal of money for children 's books or a specific program needs to be decided for the bake sale profit. Hopefully a joint meeting of the Friends and the Save the Bookmobile Committee can be held in January to decide how to use the money from the bake sale. Ms . Habenicht asked about the possibility of having the Library and maybe another group sponsor an essay contest for middle school and high school aged students. Ms . Smithers thanked the Board for sending she and Ms. Leonard to a workshop on creating newsletters . Both she and Ms .Leonard felt i twas worthwhile and that there was a lot of good information given out. Ms. Smithers also had a handout that she passed out to everyone about the Englewood Public Library that had been published inthe GOOD OLD DAYS magazine. Ms. F. Clayton said that BUILDER magazine had an article about Englewood in the current issue. Ms . Leonard wanted to know if the Library would have tax forms this year. Mr. Long assured her that the would be available after the first of the year. Denver Public Library and Boulder Library will not be carrying them this year. The tax forms will not be in the foyer this year but will be on the wall by the administration offices. Ms. Dounay had an article that had appeared in the December 7 Rocky Mountain News asking for donations of paperback books for the troops in Bosnia. She asked about the feasibility of gathering books from the Library to be donated to this cause as the group collecting the books is Soldier of Fortune Magazine. Discussion followed. Ms . Dounay agreed to check with the Red Cross to see if they might be gathering books for Bosnia as well as whether the VFW might also be collecting books. It was decided to talk about this again in January . Ms. Douany also reported that the Englewood School Disbict will represent the state of Colorado , nationally , for excellence in the K -12 art program. Ms. Giffin had comments about the arts being very important to the entire education • · program. Ms. Giffin will not be having foot surgery Dec.15 but possibly after Chrislrnas. Ms. Habenicht said that it was her 30th wedding anniversary today. All present congratulated her. Ms. Leonard commented on the lighting displays in the community. Ms. F. Clayton will report in January about the Mure of book discussion groups. Summary of Decisions That the money left in the Library Board budget will be transferred to the Library book budget for purchase of materials for the Library. Copies of minutes from City Boards and Commissions will be available at the Library Board meetings. That collecting books for the troops in Bosnia will be discussed at the January meeting. The meeting was adjourned at 8:30 p.m. 12/95 jc