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HomeMy WebLinkAbout1996-01-09 PLB MINUTES• Englewood Public Library 3400 S . Elati St ., Englewood, CO 80110 (303)762-2560 Minutes Englewood Public Library Board January 9, 1996 Call To Order/Roll Call The regular meeting of the Englewood Public Library Board was called to order by Chair Marilyn Brenengen at 7:02 p.m. PRESENT: M. Brenengen, M. Dounay, Council Member A Habenicht (arrived late), A. Leonard, M. Giffin (arrived late), S. Smithers, F. Clayton, S. Aigbe (left early), and S. Ostema. REGRETS: S. Williams. ALSO PRESENT: Hank Long, Library Director, and Joan Clayton, Recording Secretary. Roll call was taken and a quorlJ'TI was declared present. Scheduled/Unscheduled Visitors There were no scheduled or unscheduled visitors. Old Busjness Ms. Dounay asked that the Minutes of the Library Board meeting of December 12, 1995 be amended as follows: On page 3 atthe bottom, "the Englewood schools will represent the state of Colorado nationally for their K -12 art program.,· 96 - 1 Motion: That the Minutes of the Library Board Meeting of December 12, 1995 be approved as amended. Moved by: Fielding Clayton Seconded by: Arne Leonard The Motion passed. Mr. Long gave the report for the EPL 2000 Committee. A handout was passed to all present with the proposed Mission Statement for the Englewood Public Library for 1996 -2000 as recommended by the EPL 2000 committee. Mr. Long asked for the Board to approve the Mission Statement as written by the Conmittee. 96 -2 Motion: That the Mission Statement for 1996 -2000 be approved as written by the EPL 2000 Conmittee. Moved by : Mary Dounay Seconded by: Ame Leonard The Motion passed, 6 for, 1 abstained. Ms. Dounay asked for help in finding a volunteer for the Cherrelyn Bookmobile stop on Tues. from 1: 15 -3: 15 for approximately the next 3 - 4 weeks. Mr. Long said he would see to having signs put out in the Bookmobile and in the Main Library asking for volunteers. The sign will inciude Ms. Dounay's name and phone m.rnber. Discussion ensued about the statistics for the month of December for the Bookmobile. Data has been entered by hand on the Bookmobile because of a bad laser. Several volunteers and the Bookmobile driver feel this method is more accurate than the laser. Mr. Long will look into this matter further. Ms. Dounay conmented that she finds it interesting that on the Bookmobile there seem to be fewer Englewood patrons than she expected. Ms. Dounay reported on the paperbacks for Bosnia drive. According to a recent Denver Post article the Denver Fire Departments are acting a drop offs for collection of books for the troops. Mr. Long said he would contact Safety Services Director Al Stanley to see if the Englewood Fire Department is willing to participate, as a collection site. Ms. Smithers offered to do a Press Release for the Englewood Herald. Ms. Dounay will continue to contact Elaine Shwayder regarding the cut offt date for the collection of books. This project will be sponsored by the Englewood Library Board. Ms. F. Clayton reported on the plans for the ~ing Bake Sale, scheduled for Friday, February 9 from 11 - 3 and Saturday, February 10 from 1 -5. This sale will be sponsored jointly by the Friends of the Library and the Save the Bookmobile Committee. The money realized from the sale will be used to purchase children's books for the Library and Bookmobile. Ms. Dounay will hand out flyers to the School Board to enlist their help; Mr. Long will do posters for the Library and Bookmobile; city E-Mail will be used to advertise the sale and to solicit bakers. Ms. Habenicht asked about the status of the reading discussion gr0t.4>s. Ms. F Clayton said that she would like to defer discussion of the gr0t.4>'s progress until the February Board meeting, giving her time-to do further research. Ms. Habenicht had several comments about coffee carts. She has noticed around town lately the profusion of drive -in coffee piaces and wondered if this.might be a possibility for further discussion. Discussion followed regarding various ways to go .. ·e about looking into this possibility. No firm decision was made regarding the idea of coffee carts outside the Library itself. New Business Election of officers for the Library Board for the year 1996 was next on the Agenda. Ms. Brenengen noted that traditionally elections have been held at the January meeting so that the Chairperson 's term would end at the same time as the terms of appointment, thereby having continuity. The feeling also that it was a benefit to Board Members to elect from within known members, saving new members from being confused at the beginning of their terms in February . Ms. Leonard nominated Mary Dounay for Chairperson and Margaret Giffin for vice chair . Ms. Brenengen nominated Sonie Smithers for Chair person. A vote was held with the following nominees: Chair person: Mary Dounay Sonie Smithers Vice Chair person : Margaret Giffin After a show of hands , Mary Dounay was elected Chair person by a vote of 5 to 3. 96 - 3 Motion That Margaret Giffin be elected vice chairperson by acclamation . Moved by : Ame Leonard Seconded by : Sonie Smithers The Motion passed. Ms . Habenicht asked that the Board explore the possibility of having a position of Board Historian established. Ms. Brenengen gave the Chair report. She passed around a Christmas card which had been received from the staff to the Board. Ms . Brenengen mentioned that there are open positions on the Board created from her departure as well as that of Mr. Aigbe . In the past forms have been at the circulation desk and she asked if they will be available again. Mr. Long said he would take care of this. Discussion followed about how Board Members had heard about the vacancies on the Board . Ms . Habenicht mentioned that the last time vacancies were filled that those placed on the Library Board had indicated this Board as their first or second choice. Interviews for current vacancies will start January 22. Ms . Brenegen had comments regarding her past four years on the Board. Her feeling was that she had learned alot about how to be a better patron of the Library. She went on to commend all of the staff for their dedication and corrmitment to serving the con munity well. Ms. Brenegen is proud of the newly formed Friends of the Library Group which has started as well as the EPL 2000 Planning Conmittee and their forward vision for the Library. She stated that she is proud to have been associated 9 . with the staff of the Library and the Board. As her book selection, honoring her work on the Board she choose , ·Manmals of Colorado·. This book will be ordered by staff and placed in the collection noting Ms . Brenegen's dedication and service to the Library Board. Mr. Aigbe spoke to the Board thanking everyone for their get well wishes during his recovery from surgery in December. He went on to thank Mr. Long and Ms. Habenicht for their Christmas wishes. Mr. Aigbe said he had enjoyed working with all of the Board. He especially had enjoyed the opportunity afforded him to participate in as process where you have the luxury to agree and disagree but still work together . This is not the case in Nigeria where he grew up. He will be working with Global Cultures International , a foundation newly formed to help inmigrants with assimilation into this country 's life styles. He will be glad to forward information on to the Library about this program . The book Mr. Aigbe chose to be added to the collection was ·peoples of Africa : Cultures of Africa South of the Sahara ". Mr. Long reminded those present of the upcoming joint meeting with the Boards of the APAL libraries to be held at Koelbel Library Tuesday , January 16 from 7:30-9 p.m. A tour of the Koelbel Library will be available at 7 p.m. Members Choice Ms. Brenengen asked if anyone either had or knew of anyone who would have room to store 10 -15 boxes of books for the Friends of the Library Book Sale, planned for this SUTimer. A discussion followed about space needed for storage , sale spot, etc . Ms. Ostema asked if it would be possible to swap extra gift books with the Malley Center's library. Ms. Habenicht asked about older books , such as rare or valuable books. She wanted to know if anyone was alert to this as in the past a previous Board member had done this on his own time. Mr. Long indicated that as of this moment no one was doing this on a regular basis , although he personally had designated some books to be treated in such a manner . Ms . Smithers said she would get a list of Antiquarian book dealers for Mr. Long to contact. Ms. Giffin reminded the Board that the Phillipines could use donations of books to form a library . Ms. Leonard had nothing to report, however she handed in her application to re-apply for the Library Board. Ms. Dounay expressed pleasure that a Mission Statement had been approved for 1996-2000, after much hard work and cooperation between staff , EPL 2000 planning Committee and the Board . Ms. Habenicht asked if there was such a thing as ·sister-libraries through ~ similar in idea to "sister-cities. Mr. Long indicated he would check into this for the Board. Ms. Habenicht said she would like to see us address the issue of books for libraries in the Philippines as Ms. Giffin had suggested. Also Ms. Habenicht announced her elder daughter's engagement . .. Ms. Smithers brought up for discussion the joint sponsorship of the Februaury Bake Sale by the Friends of the Library and the Save the Bookmobile Corrmittee. It was determined that in fact these two groups would work on the sale together as co- sponsors and that all money would go toward purchase of children's books. All books purchased by the library are available for checking out both at the Library and the Bookmobile. Ms. Giffin thanked Ms. Smithers for the evening's refrestments. Her foot surgery has been rescheduled for February 16. Ms . Giffin announced that a paper she had submitted for consideration had been chosen for presentation , by her in May in New York at the Hilton Hotel. Her paper is entitled, ·ups and Downs of Grant Writing ·, a paper she had written as part of a grant proposal for the Sheridan schools which had led to the successful awarding of a grant. Ms. Giffin aslo thanked the Board for their vote of confidence in her as the new vice chair person for the Library Board . She also added that her assistant at the Sheridan Middle School is Tony Redmond, editor of the Littleton Sun. · Summary of Decisions Election of officers of the Library Board for 1996 were held, Mary Dounay is the Chair of the Board and Margaret Giffin is vice chair for 1996. The Mission Statement for 1996 -2000 was approved as recommended by the EPL 2000 Planning Corrrnittee . (see attached) Ms . Dounay will follow up on the paperbacks for Bosnia collection drive. A Bake Sale will be held to be sponsored by the Friends of the Library and the Save the Bookmobile Corrrnittee on Friday, February 9 and Saturday, February 10. Discussion will be held at the February Board meeting regarding the forming of book discussion groups. Committees will be formed for the ~ing staff recognition, planned for April , at the February meeting. The meeting was adjourned at 8:30 p.m. 1196 jc