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HomeMy WebLinkAbout1996-02-13 PLB MINUTES.... i Englewood Public Library 3400 S . Elati St, Englewood, CO 80110 (303)762-2560 Minutes Englewood Public Library Board February 13, 1996 Call To Order/Roll Call The regular meeting of the Englewood Public Library Board was called to order by Chair Mary Dounay at 7:00 p.m. PRESENT: M. Dounay, Council Member A. Habenicht, A . Leonard, M. Giffin (arrived late), S. Smithers, F. Clayton, R. Greiner, M. Schwindt, and S. Ostema . REGRETS: S. Williams and B. Williams ALSO PRESENT: Hank Long , Library Director, and Joan Clayton, Recording Secretary. Roll call was taken and a quorum was declared present. Scheduled/Unscheduled Visitors There were no scheduled or unscheduled visitors. Old Business 96 - 4 Motion : That the Minutes of the Library Board Meeting of January 9, 1996 be approved as written. Moved by: Fielding Clayton Seconded by : Ame Leonard The Motion passed . Chairperson Mary Dounay began the meeting by welcoming the two new Board Members present, Ruth Greiner and Marge Schwindt . Bervette Williams the third new Board Member sent her regrets . Other Board Members , Mr. Long and Ms . J. Clayton then introduced themselves to the new members, who in tum performed their own introductions. A joint report was given from those participating in the EPL 2000 Planning Team. Ms. a Oounay explained for the new members that EPL 2000 is a planning group who are w doing long range planning for the next five years. The Team consists of Board Members: Sonie Smithers, Mary Dounay, past Board Chair, Marilyn Brenengen; Staff: Hank Long, Director of the Library, Pat Jurgens, Automated Services Librarian; Mary Lou Tatum, Outreach Services Librarian; Donice Manos, Library Assistant Technical Services; Joan Clayton, Departmental Specialist; Council Member: Alex Habenicht and Facilitator, Gordon Barhydt, Director of Central Colorado Library Services. This group has been meeting for almost a year and is in its last few months of meeting. The next meeting is tomorrow, Wed., February 14 from 1:30-3:30. All are welcome to attend. The group recommends goals to the Board. Comments were made regarding the bright new decorations in the Children's area and how nice they look. Ms. Fielding Clayton brought up for discussion the idea of a book discussion group to be sponsored by the Board. Ms. Habenicht suggested Banned Books as a subject area for discussion. Possibly taking a list of the top 10 most "challenged" authors and reading their books for discussion. Ms. Clayton has contacted a book group which meets at University Hills Library for help ideas on how to go about setting up this group. Ms . Ostema offered to work with Ms. F. Clayton as did Ms. Habenicht and Ms. Smithers. Once the dates have been selected Mr. Long volunteered to do flyers for the public. Comments were made regarding the new format of the Library Monthly Statistic Report. Consensus was that the words, •not tracked" were more appealing than O's. Ms. Ostema said she was pleased with the Bookmobile statistics, feeling the Bookmobile is a service to the carrnunity. Ms. Ostema commented that she appreciated the graphs included in the Board packets tracking the statistics forthe past year. Mr. Long was asked to do these on a quarterly basis for the Board. Ms. Dounay asked if $5,000 promised from the Rocky Mountain News had been received yet. Ms. J. Clayton will verify this for Ms. Dounay. Ms. F. Clayton reported on the success of the recent Bake Sale held in the Library sponsored by the Friends of the Library and the Save the Bookmobile Conmittee. There was great participation from staff, Board, volunteers on the Bookmobile, teachers, City staff and patrons who baked goods. Local businesses were represented by Fratellis, King Soopers and All For The Better Ice Cream store. A profit of $716.55 was realized to go toward the purchase of children's books. Ms. Smithers offered to write thank you letters to the businesses, which she will bring up at the next meeting of the Friends Group. Mr. Long will write a letter to the Editor of the Englewood Herald thanking the community for its participation. The idea of having a Bake Sale like this twice a year was discussed and will be forwarded to the two groups for consideration. Ms. Habenicht suggested the idea of having a dedicated display area for publicity for the Friends and Save the Bookmobile Committee. Mr. Long will check to see if there is a display space available in the Library. Mr . Long has been contacted by the APAL Directors following the joint meeting of the APAL Boards in November in order to set up joint meeting of representatives from each of the APAL libraries .( Arapahoe Library District, Aurora Public, Littleton Public, and Englewood Public). Mr. Long asked if there were two people interested from the Board in attending this joint meeting to represent Englewood Library. Ms . Ostema and Ms . Schwindt indicated that they would be interested in attending with Mr . Long. Ms. F. Clayton said that she would be a back up person if one of the others could not attend. Mr . Long will let those attending know what dates from a choice of two has been picked for the meeting. The new members were given a brief sunrnary from the last joint APAL meeting by those who attended; Ms. Smrthers, Ms . Giffin and Mr. Long . Mr. Long said that the reference staff has begun purchasing books using the money given to the Library by the Library Board 1995 budget overage. A set of 1996 Wortd Book Encyclopedias will be purchased for the Bookmobile. Ms. Leonard questioned why this was being done. Staff recommended this was Mr. Long's reply. Ms. Giffin mentioned that use of encyclopedia depends on the marketing done by staff. Ms. Greiner mentioned that she had asked her children who attend Bishop Elementary about their class use of the Bookmobile . Use depends on the time allowed by the teacher. It appears that the older children are not using the vehicle as much as the younger classes. The coffee cart idea for the Library is in the process of arriving at a bid process through the purchasing department. The question of where to have the coffee area in the Library needs to be addressed . It is felt that libraries need to have drinks available to stay competitive and as a draw to the library . Ms . F. Clayton and Ms. Ostema will work together on this project to get information about businesses interested in bidding for a coffee cart at Englewood . The Friends of the Library have found a warehouse in which to store books for the l.4)COOling 2nd Annual Book Sale and books have been taken tor storage. Now that a place has been arranged for storage the Friends will begin to advertise for donations for the book sale. The Bookmobile was suggested as an additional drop off for the community . Ms. Leonard volunteered to screen the books prior to the sale for any potential valuable books which might have been donated. A brief discussion was held about the ~ing Staff Appreciation dinner planned for April. Due to a scheduling conflict the date of the dinner has had to be changed . The Board agreed on Friday , April 26 from 6-8 p .m. A sub eo11n1ittee of Ms. Giffin, Ms. Smithers and Ms . Greiner was formed to plan decorations and food for the event. The Books for Bosnia collection has had to be cancelled due to overwhelming response and no way to send them overseas . Any books collected at the Englewood Fire Station can be given to the Friends for the book sale. Mr. Long gave a brief update on the McNaughton Book Lease Plan. This Plan is in the works. $8500 has been designated to be used for this plan to order multiple copies of popular books in order to get materials into the hands of patrons on a more timely a basis. Mr. Long suggested inviting Pat Jurgens , Automated Services Librarian to the W March Board Meeting both to meet the Board and to provide more insight into the McNaughton Plan. Mary Lou Tatum, Outreach Services Librarian will also be invited to meet the Board and to answer questions regarding circulation and programs . The status of purchasing materials for the visually impaired, to be purchased using funds supplied by a Littleton resident, is still in the planning stages. Kerswell Readers cost approximately $5,000 -6,000 . Other apparatus are being looked at as well. The city is conducting a facility study for all of City Hall. The library has a special library consultant who will meet with Mr. Long and staff to work on the library's portion of the study. In the 1996 budget there was money set aside for the replacement of lights and ceiling in the Library. This is on hold until after the completion and recommendation from the facility study. A question of pictures of the Board to be on display in the foyer was brought up for discussion. It was decided that names of the Board Members needs to be displayed but not necessarily pictures , though Ms . Greiner suggested informal pictures of the Board be displayed , possibly as a montage . Member's Choice Ms. Habenicht mentioned the musical, My Fair Lady which will be presented at Englewood High School March 7,8,9, and 10th. The same weekend on Friday, Saturday and Sunday ACT ENGLEWOOD will be presenting a play at Flood Middle School auditorium . She mentioned that there has been interest expressed in the use of the old Foley 's building in Cinderella City as a cultural arts center. Ms . Ostema said that reservation forms for the Englewood High School performance would be left at the Circulation Desk of the Library . She encouraged all to attend the play, mentioning that her daughter, Jessica will be performing. Ms . Greiner said that she is excited to be on the Board . Ms. Giffin said she will be having foot surgery on Friday , Feb 16. Her husband recently had surgery on his back and is recovering well. Ms. Schwindt said she too is glad to be on the Board . Ms.Dounay said that the School Board and City Council are looking at a smoking ordinance which would prohibit children under 18 from buying, possessing or using tobacco. Summary of Decisions Ms . Ostema and Ms. Schwindt will represent Englewood at an APAL meeting to be held at Koelbel Library. Ms . Ostema and Ms. F. Clayton will gather information regarding the coffee cart. Ms. F. Clayton will proceed, with help from Ms. Ostema, to set up a book discussion group. Ms. Giffin, Ms. Smithers and Ms. Gainer will plan for the Staff Appreciation Dinner to be held on Friday, April 26, from 6 - 8 p.m. There was no further business so the meeting ·was adjourned at 9 p.m. 2196 jc