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HomeMy WebLinkAbout1996-03-12 PLB MINUTESEnglewood Public Library 3400 S . Elati St., Englewood, CO 80110 (303) 762-2560 Minutes Englewood Public Library Board March 12, 1996 Call To Order/Roll Call The regular meeting of the Englewood Public Library Board was called to order by Chair Mary Dounay at 7:05 p.m. PRESENT: M. Dounay, Council Member A. Habenicht, A. Leonard, S. Smithers, F. Clayton, B. Williams, M. Schwindt, and S. Ostema. REGRETS: S. Williams, R. Greiner, M. Giffin ALSO PRESENT: Hank Long, Library Director, and Joan Clayton , Recording Secretary, and Pat Jurgens, Automated Services Librarian. Roll call was taken and a quorum was declared present. Scheduled/Unscheduled Visitors Pat Jurgens, Automated Services Librarian and Mary Lou Tatum, Outreach Services Librarian. Ms. Tatum sent her regrets due to illness. Old Business 96 -5 Motion: That the Minutes of the Library Board Meeting of February 13, 1996 be approved as written. Moved by: Sonie Smithers Seconded by: Marge Schwindt The Motion passed. Chairperson Mary Dounay began the meeting by welcoming new Board Member, Bervette Williams to the Board. Each Board Member, Mr. Long, Ms. J. Clayton and Ms. Jurgens then introduced themselves to Ms. B. Williams. Prior to Ms. Jurgens' s presentation Mr. Long handed out a memo he had written to City Manager , Doug Clark concerning the status of the Library and future plans. Each Board Member was asked to take a few moments to read the memo for later discussion and possible questions for Mr. Long and Ms. Jurgens. Ms. Jurgens began by introducing herself and giving background information. Next she talked about her three areas of responsibility for the Library which are; 1.)Reference, 2.) Technical Services, and 3.) Automated services. Ms. Jurgens stated that in the reference area there are seven part time reference librarians, each working 20 hours per week , who are extremely capable and who do an incredible job. They each have a specific area of responsibility which is addressed in off desk time as well as being available to the public during on desk time. These librarians are in charge of all ordering of books and non -print materials ; displays , storytimes and the new McNaughton Lease Plan . One area that is new this year to reference is the McNaughton Lease Plan. This calls for a Core Collection of 500 books to be ordered for the Library (which arrived today), and then 50 titles to be chosen from lists each month to be added to the collection for the purpose of adding multiple copies of best sellers and I or high demand books. When multiple copies of these books are no longer needed they may be returned to the McNaughton company. When the total collection of 1, 050 titles has been reached then parts of the collection may be returned to the company as needed. The lead time on ordering is usually three months prior to publication date. Also being done this year for the first time is a conscious effort toward getting best-sellers on tape in a more timely fashion. $2,000 has been dedicated toward this effort, with 30 new titles being chosen every other month. Added to the children's area this winter was a Children 's Reference Desk on Monday - Thursday for 2 hours per day. New furniture has been ordered for the Children's area in an attempt to be more appealing to children. Ms. Jurgens thanked the Board for the money that had been given to the Library for purchase of materials . This money was used to buy children 's reference materials. (see notes in Agenda for March 12 meeting) In the Technical Services area there are 4 part time staff members who do all the electronic book ordering , receiving and unpacking of all print and non-print materials , all the book processing (which includes labelling , covering and targeting) for ordered and gift materials, handle all materials on standing order , all cataloging of materials, and do mending on an as -needed basis. The bulk of the mending of books is currently being handled by volunteers , which includes Board Member, Marge Schwindt . New in this area is the move by staff to PC 's, expanding the staffs capability . This area is always in problem solving mode . The Automated Services area is the area in which Ms . Jurgens coordinates ,with Mr . Long 's help , the City 's Data Processing Department (Information Services) and the Library's computer systems. Information Services is where the ·Big " computer resides which runs the Library systems. In addition Ms. Jurgens is the contact between Dynix and the Library and Data Processing. She is also responsible for trouble shooting the Library 's PC 's, electronic ordering modules, CD ROM reference databases,( with help from reference librarian , Jane Bigelow), all the Public Access Computers , onlinenetworks, ACLIN, CARL and CD -ROM networks . Hopefully access to the Internet can be added in 1996 for the public as well as staff . This would also include training for the public . In addition Ms. Jurgens serves as part of the management team of the Library with Ms . Tatum, Ms. J. Clayton and Mr. Long to work on larger staff issues such as relocation of areas , books, etc . Both Ms . Tatum and Ms . Jurgens are doing two jobs. Ms. Jurgens passed out for viewing examples of the McNaughton leased books which had just arrived today. Mr . Long departed from the Agenda to take questions pertaining to his memo to City Manager , Doug Clark. A question was raised regarding the age range in the Young Adult area . It is usually considered to be age 13 and up, though it becomes blurred , especially when ordering materials. Mr. Long was asked if he knew what Mr. Clark is most favorable toward and how he would prioritize the items in the memo. Mr. Long said he couldn't answer that as he and Mr. Clark have not discussed the memo at any great length at this time . He will report to the Board after his discussion with Mr. Clark. A question was raised if TCI had been contacted for possible donations for the monitors in the library. Discussion followed regarding the equipment for the visually impaired. This equipment would be purchased through a gift from a patron who wishes to remain anonymous. The vendor would provide training for staff as well as publicize the equipment for the Library . This equipment would provide a service to a segment of the community not currently being served, part of the newly adopted Mission Statement. Ms . Dounay reported , briefly on the EPL 2000 Planning Team. The next formal meeting of the group will be on Thursday, May 2 from 1 - 4 p.m. Currently the Team has broken into small groups to address the six main strategic objectives as identified by the T earn to be worked on in the next five years . All Board Members received copies of these strategies in their packets this month. All are welcome to attend the E PL 2000 meetings . Ms. Dounay went on to give some background for the new members regarding EPL 2000. All present were asked for input for the Planning Team so Ms. Dounay and Ms. Smithers could take feedback from the Board to the EPL 2000 Team . Questions were asked about the signage for the Library and answered on the basis of re-doing signs that were last done 7 - 8 years ago. No one present indicated any feedback for the EPL Team at this time . There was a short discussion about the selected statistics of 18 Colorado Libraries, which is not a regular report. It was noted that Englewood has the smallest staff and the smallest operating budget of the other reporting libraries. Ms. Leonard did ask that Mr. Long find out why there is a new line indicating transfer of funds to the Bookmobile account on this month's Donor Fund Report . Money reported on the Bookmobile Operations report reflects money raised by the COl'TVllunity for the operation of the Bookmobile . Beginning January 1, 1996 the Bookmobile driver's salary is paid by the City budget. Mr. Long said he thinks that this is the transfer of funds indicated in the Donor Fund Report . There will be fundra isers in the spring for the Bookmobile as well as participation in a· second Bake Sale tentatively scheduled for October. On the statistics for the month of February for the Library the database usage reflects those data bases accessed by patrons and staff. Ms. Ostema reported on the joint meeting of APAL libraries that she , Mr. Long, and Ms. Schwindt attended. Ms. Ostema felt this was a powerful meeting. There are three e areas of concern right now; 1.) Family Friendly Libraries and similar groups, 2.) Changes to the Colorado Childrens Code and the proposed Parental Rights Act which is opposed by CLA and NEA who feel it is an attack on social services , and 3.) Telecommunications Decency Act which is now on hold due to challenges by libraries and other groups. Another meeting is planned by this group. Mr. Long, Ms. Ostema and Ms . F. Clayton will be meeting in the next month to draft a RFP for a coffee cart bid for the Library. Ms. Ostema reported that there will be a Book Discussion Group which will meet on Tuesday , March 19 at 7 p .m. The book for discussion is Cold Sassy Tree by Olive Bums . Cornerstone Bookstore in Englewood will give a 10% book discount coupon to anyone ordering a book for the book discussion group . Ms . Ostema said she had enjoyed working with Ms. F. Clayton and Ms . Habenicht on this project. Ms. Smithers gave a short report on the staff appreciation dinner in Ms. Giffin 's absence. Written reports were given to those present. The subcommittee in charge has everything under control. The dinner will be Friday , April 26 from 6 - 8 p .m. for Staff and Library Board Members . Members Choice Ms . Leonard mentioned that the Bookmobile needs HWelcome " flyers to give to patrons . She asked where the borrowing policy for the library is stated to the public. Mr . Long said it is on the Welcome to the Englewood Library flyers. Ms . Smithers noted how pleased she has been with the Channel 8 publicity slot forCity events. Much of the success of this program goes to Leigh Ann Hoffhines in the City Manager's office . Ms. Schwindt thanked Ms. Ostema for the transportation to the APAL meeting. She then thanked Ms. Jurgens for taking her on as a volunteer . Ms . Dounay said she ahd attended the high school musical , "My Fair Lady " and that it was excellent . Ms . Ostema 's daughter , Jessica was in the production , in fact she opened the play! Next month Ms. Ostema will give an update on the Book Discussion Group. Mr . Long will provide an update about the status of the coffee cart. The meeting was adjourned at 8:55 p.m. 3/96 jc