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HomeMy WebLinkAbout1996-07-09 PLB MINUTESEnglewood Public Library 3400 S . Elati St ., Englewood, CO 8011O(303)762-2560 Minutes Englewood Public Library Board July 9, 1996 Call To Order/Roll Call The regular meeting of the Englewood Public Library Board was called to order by Chairperson, Mary Dounay at 7:09 p.m. PRESENT: M. Dounay, M. Giffin, Council Member A Habenicht, S. Ostema, R. Greiner, F. Clayton , B. Williams , M. Schwindt, and S. Smithers. REGRETS: A Leonard ALSO PRESENT: Hank Long, Library Director, and Joan Clayton, Recording Secretary. Roll call was taken and a quorum was declared present. Old Business 96 -11 Motion: That the Minutes of the Library Board Meeting of June 11, 1996 be approved as written. Moved by: Fielding Clayton Seconded by: Bervette Williams The Motion passed. Mr. Long stated that he had received feedback from other departments concerning the draft proposal for bid for the Coffee Cart. Input was asked for from those present. Ms. Smithers questioned the wording regarding the selling by others of food in the Library. Mr. Long said that this wording will be changed to address any such situation. Mr. Long said he hopes to have the final wording of the RF P in the next few weeks so it can be published in the paper. Then after a 30 day period all proposals are reviewed and a vendor is chosen, with a potential start date of Sept. 1. Ms. Dounay reported that she had visited the Bookmobile last week and had been very impressed with the rapport between the children and the driver, Margaret Vogel. Ms . Dounay indicated an interest in asking Ms. Vogel to visit the Board and talk about the Bookmobile program . Mr. Long indicated that he had extended the invitation to Ms. Vogel and she had declined at this time . Ms. Ostema asked that pencils she had purchased be given to Ms . Vogel to hand out to those children biking to the Bookmobile and wearing a helmet. Mr. Long said that this would be done . Mr . Long reported that the Friends of the Library had met at the end of June and chosen not to meet again until September. At the meeting in September a vote will be taken on spending the money earned at the Book Sale. Ms. Dounay commented on how impressed she was with the success of the sale. Discussion followed about the letter written by a customer at the Book Sale. All present felt that the woman had misunderstood the point of joining the Friends group the night of the Friend 's Preview Party as well as the purpose of setting aside more valuable books. The woman has since called the Library and asked for the names of the Chair and Vice Chair of the Library , indicating she will be writing them letters concerning her feelings. Ms . Ostema reported about the Book Discussion Group and its steady growth. She is feeling more positive about the response to the Discussion group. Ms . Ostema thanked Ms. Tatum for all her encouragement. Ms. Dounay added encouragement, saying that it takes time to get groups like this growing. July 23 and Aug. 20 are the next dates scheduled for the Book Discussions. Mr. Long said that the APAL joint Library Board sponsored #Banned Books Week " program scheduled for September 28 is on track . Mr. Perry Glanzer of Focus on the Family has committed to be at the Program. Invitations will go out to all Board Members and others. There will be a limited number of tickets available to each participating library due to seating capacity . Ms. Dounay mentioned that she hoped to be able to invite literature classes from the High School. Ms. Dounay asked if it would be possible for the City to provide a van for transportation to the Program . Mr. Long will check into the possibility . A meeting of the Volunteer Recognition Committee will be set up soon. The committee members are Ame Leonard, Ruth Greiner and Mary Dounay from the Library Board and Mr. Long , Joan Clayton , Darrell Chayne and Kathleen Cook from the staff. Monthly Reports There was brief discussion about the number of patrons at the main Library as well as the low numbers visiting the Bookmobile. Many factors were considered and discussed that could affect this numbers . · It was noted that the Bookmobile Donation Fund has still not received the pledge of $5 ,000 from the Rocky Mountain News. This money had been pledged last fall to be given if the City would pay for the driver position. The city has upheld their part of the agreement but no check has been received . New Business Ms. Dounay presented the Objectives of the EPL 2000 Committee to the Library Board. She then gave a brief overview of the Committee's hard work over the past year and a half . Much thought and work went into the choosing of the 6 objectives that the Committee felt could realistically be accomplished. The EPL 2000 Committee comprised of staff , Board Members and Ms. Habenicht as Council representative , worked with Gordon Barhydt, Director of the Central Colorado Library System, as facilitator to compile these objectives and unanimously endorse them . Ms . Dounay asked that in tum the Library Board give their approval to the objectives following discussion. Mr. Long commented that a two year plan had been adopted rather than a five year plan due to the uncertainty of the redevelopment of Cinderella City. Ms . Dounay thanked everyone for their input. She felt that this process had been one of long range planning rather than strategic planning. The approach here had been pragmatic and practical rather than only visionary . Ms . Habenicht added that the process had been difficult and rewarding . She felt that Mr. Barhydt had done a very good job of facilitating. Ms. Giffin commented on the objective regarding the defining of the Young Adult area. She complimented that new layout that has been done for this area. From its discussions the EPL 2000 Corrmittee recomTiended that the Library not do adult programming at this time but instead concentrate on programming for children. 9 6-12 Motion: That the Library Board approve the Plan of the EPL 2000 Committee to be used as a blueprint for future planning of the Englewood Public Library . Moved by: Margaret Giffin Seconded by: Marge Schwindt The Motion passed. Ms . Dounay acknowledged a thank-you note received by the Library Board from the staff thanking the Board for the Appreciation dinner held in April. The planning committee for the dinner , comprised of Margaret Giffin , Ruth Greiner and Sonie Smithers , were thanked for their wonderful job. Mr. Long asked that those present read his memo regarding his budget requests for 1997. Discussion followed. Mr. Long stated that the requests as listed were not in order of priority but rather were listed as requests. Mr . Long received a call from Mr . Larry Nisbet of the Engelwood Schools asking him to come and speak to the new teachers at their orientation . In addition to new teacher orientation the Library will hold a Teacher Open House in the fall at which time Mr. Long will be asking for help from the Board to act as guides , hosts , set up and serve treats . Member 's Choice Ms. Giffin said that her trip to New York in May had gone well and had been very enjoyable . Her foot is taking a long time to heal from her Feb. surgery . Ms . Habenicht asked if the Library had given any thought to having an area for self check-in of items being brought into the Library. Maybe limiting the number of bags brought in by patrons. Mr . Long indicated that this has been discussed by staff and possibly it could be discussed further at a Mure Board meeting. Ms. Habenicht also mentioned her concern , shared by City Council, that no youth applicants have applied for the Library Board Youth Position nor that on the Parks and Recreation Commission . She asked that possibly the Library Board at a future meeting could discuss how to recruit youth members. The new Cultural Arts Commission had 12 -13 applicants for its commission positions. Ms . Habenicht asked that in the future the Library Board, Parks and Recreation Commission , Historical Society, Friends of the Library , Save the Bookmobile Committee could be pulled together in order to help the fledging Cultural Arts Commission as well as provide support for each other . Ms. Habenicht reported briefly on her recent attendance at the Colorado Municipal League Conference . She passed out a flyer she had received from the Westmininster Cultural Arts Festival organizer . Ms. Habenicht reported briefly also on the Clarion report regarding the public input from the focus groups for the redevelopment of Cinderella City . A formal presentation will be made by Clarion at the City Council Study Session tomorrow night, July 10 at 6 p.m . Discussion followed with regard to some highlights mentioned by Ms. Habenicht. Ms . Smithers said she had just returned from Hawaii , she loved it but she 's very glad to live here ! Ms. Greiner mentioned how much she has appreciated the storytimes this summer . They have given her an opportunity to look up materials for hersetf while having her daughters occupied. Ms. Greiner's daughters have indicated interest in attending Board meetings. Her daughter, Jessica was welcomed to this evening's meeting. Ms. Williams said that she is willing to Chair next years Friends of the Library Book Sale. She will be needing assistance and will welcome any and all help. Ms. Schwindt said she had been to Branson , MO. and like Ms. Smithers , she would rather be here . Ms . Dounay said that the past month had been a busy one for her , fun , exciting and sad. Ms. Dounay and her husband moved their daughter, Amy to Minneapolis where she will be attending the University of Minnesota graduate school . This summer she is working for 3M in their research department. Her daughter Jennifer will be leaving in about 8 weeks to go to Slovakia where she will be teaching English to adults . For this past year a young German student has been living with Ms. Dounay 's family and he will be leaving in August to return to his home . Summary of Decisions Coffee Cart Bid will be finalized to send out to the public by month 's end . Volunteer Recognition Committee meeting will be set up in the next month. Mr. Long will look into having a van available to take Board Members, etc. to the APAL Program in September. E PL 2000 Objectives approved unanimously. Further discussion will be held at a future meeting regarding "transients". A Committee will be established to help with a future Teacher Open House. There being no further business the meeting was adjourned at 8:45 p.m. 7/96 jc