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HomeMy WebLinkAbout1996-08-13 PLB MINUTES.; Englewood Public Library 3400 S. Elati St ., Englewood, CO 80110 (303) 762 -2560 Minutes Englewood Public Library Board August 13, 1996 Call To Order/Roll Call The regular meeting of the Englewood Public Library Board was called to order by Chairperson, Mary Dounay at 7:45 p.m. PRESENT: M. Dounay, M. Giffin, Council Member A. Habenicht, R. Greiner, A.Leonard, M. Schwindt, S. Smithers, and B. Williams. REGRETS: S. Ostema ALSO PRESENT: Hank Long, Library Director, and Joan Clayton, Recording Secretary. Roll call was taken and a quorum was declared present. · Old Business 96 -13 Motion: That the Minutes of the Library Board Meeting of July 9, 1996 be approved as written. Moved by: Sonie Smithers Seconded by: Bervette Williams The Motion passed. Mr. Long reported that the bid for a coffee cart in the Library had been sent out to the public. There will be a walk through in the Library on Thursday, August 29 at 10 a.m. for those interested in bidding the project. All bids are due September 13, then a vendor will be selected, a recommendation will be sent to City Council for approval and then the contract will be awarded. The Library received a $1,000 donation for the Save the Bookmobile Committee from the family of Kathy Kolenc. Kathy worked at the Library for several years prior to her death seven years ago . Ms. Smithers reported on the Friends of the Library. The Friends have not met over the summer but have a meeting scheduled for the end of September. Ms . Smithers is preparing a Friend 's Newsletter to go out in September. If anyone has items for the Newsletter Ms. Smithers asked that they contact her no later than September 1. Ms. Dounay asked that an item be placed in the Newsletter asking for substitutes for the Bookmobile community stops . In Ms. Ostema 's absence Mr. Long reported that the next meeting of the Book Discussion Group is Tuesday, August 20. The book under discussion for that meeting is , "Yellow Raft in Blue Water " by Michael Dorris . Ms . Giffin suggested that a possible book for discussion in the future could be John Grisham 's book , "Runaway Jury #. This would be a timely topic in light of the recent verdict in a case in Florida against the tobacco companies . Mr. Long reported that the "Banned Books Week # program planned for Monday , September 23 is on track. Due to space limits only 150 tickets will be available . As soon as Mr. Long receives tickets he will notify the Board for first choice then tickets will be offered to staff , then the public. Ms. Dounay asked about the possibility of a City van to take Board Members to the program in Aurora . Mr. Long indicated that he would not be available to drive the van due to his participation in the program set up. It was suggested that Board Members going form a car pool with each other. Ms . Habenicht asked if the program were to be sold out would it be repeated? Mr . Long said he was unsure about that. Ms. Habenicht asked if the program would be televised . Mr. Long said that it probably would not. Ms. Dounay reported on the progress of the plans for a Volunteer Recognition. Thie committees composed of staff members, Darrell Chayne, Reference Librarian , Kathleen Cook , Circulation Assistant , Joan Clayton , Departmental Specialist , Hank Long , Library Director and Board Members , Ruth Greiner, Mary Dounay , and Ame Leonard. The committee is in the process of compiling a list of all those who have volunteered time and materials to the Library since January 1995 to the present . Ms. Douany passed out a proposal for a Mary Fielding Clayton Memorial Volunteer Plaque. This would be a plaque in honor of deceased Library Board Member, Fielding Clayton . Mr. Long has been approached by a friend of Ms. Clayton who would like to have a plaque for Ms . Clayton in the Library. The plaque could have a photo of Ms . Clayton etched into the plaque and then each year those volunteers honored would have their names placed on the plaque. 96 -14 Motion: That the Library Board support the idea of a Fielding Clayton Memorial Plaque to honor volunteers at the Englewood Library . Financing of such plaque to be discussed at a later date. Moved by: Sonie Smithers Seconded by : Margaret Giffin The Motion passed. .. The Volunteer Recognition is to recognize volunteers who have volunteered at the Library , the Bookmobile , the Friends as well as businesses who have donated materials . Plans are for the recognition to be held on a Saturday in January from 10 :30 -noon . All those recognized would receive a certificate , a pen and a program listing all those who have given of their time and the area in which they have been so generous. There will be possibly 3 -4 outstanding volunteers who will be recognized with a gift of $25 gift certificate to Tattered Cover Bookstore and a mug inscribed in some way to show they have volunteered at the Library. Ms. Habenicht asked about the funding for the recognition . Mr. Long said that he had put $500 in the 1997 Budget for such programs. Ms. Greiner asked if any other Board Memebrs had ideas to let the committee know before the next meeting of the committee scheduled for Friday , September 13 at 11 a.m. All are welcome to attend . All present said they really liked the graphs Mr. Long had prepared showing trends of the Library in various areas for the past several years. Ms. Giffin commented on the circulation patterns of January for each year and how close the were. It was noted that Programs had a surge in November. Mr. Long commented he felt this was due to Children 's Book Week which is in November and that Ms. Tatum does many school visits and programs during this time. The comment was made, concerning the Inter Library Loan statistics , that there had been a drop in loaning out books as opposed to borrowing materials from other libraries . This drop reflects good collection development on the part of the Library staff . Ms. Leonard asked if the July statistical report for programs away from the Library reflected storytimes held on the Bookmobile. Ms. Clayton sais that she had not been given any such statistics . Ms . Tatum will be asked for these statistics for the report in August. New Business Ms . Dounay reported that she had made contact with an individual in the community who would be willing to come in and do Internet training for staff and the public . She will work with Mr . Long to arrange this. Mr . Long reported that he had met with City Manager, Doug Clark regarding the 1997 Budget. No action has been taken to this point. After each department has made their presentation to the City Manager then the department heads will meet as a group to discuss the budget with follow up meetings with the City Manager prior to decisions to be made for the final presentation to the City Council . There is money in the Five Year Capital Plan for changes to the physical plant of the Library . This includes changes to the HVAC system , new ceiling and lights in the public area , a sprinkler system in the public area and painting . The changeover of Mr. Long's office into a public computer room is scheduled to begin in the next 2 weeks . Plans caJI for a 2 week cfosure in December for the major changes to the public areas . If the work cannot be .done at that time Mr. Long will ask to have the work put off until ear1y June. Ms. Leonard asked if the Bookmobile could be parked in front of the building during construction. Mr. Long said it will depend on how work is scheduled inside the build ing and access to books , etc. Member's Choice Ms. Giffin said her foot is finally on the mend. "Praise the Lord!". Ms. Habenicht passed around a brochure she had picked up at the Koelbel Library listing cultural events scheduled. She reported that the new Cultural Arts Commission has met and "hit the ground running ". The commission has been challenged to raise $25 ,000 for a feasibility study. When the money is raised then the City will match the $25 ,000. She said she and many people feel that a new library should be included with a cultural arts center. Money has been donated already with the promise of more . The Commission is co-chaired by Rosemary LaPorta and Janet Spanneberg. The group will be looking into grants as well as community support. Ms. Habenicht also said she had recertly attended a meeting of the Englewood Historical Society and those present had said how much they had appreciated the work Mr. Long has done for the Society. Ms. Schwindt talked about a recent article she had read about mission statements. When she had worked for Samsonite the company had used as a guiding principle the Golden Rule . Ms. Schwindt passed around a small Golden Rule that had been made at the plant to signify this principle. Ms. Leonard thanked Ms. Greiner's daughter, Nicole who was present this evening for choos ing books for her own daughter. Ms. Leonard said plans for having the Bookmobile in the Holiday Parade in October are proceeding well. Ms. Leonard is working with Ms . Tatum on this. Marchers will be asked to dress as storybook characters. Board Members are encouraged to participate. Those who are willing to do so are urged to let Ms. Leonard or Ms. Tatum know. There will be sign up sheets in the Library . Ms . Leonard reminded Mr. Long that he had said he would be in the Parade this year . Ms. Williams said she had had a fun summer and was looking forward to a "quiet" fall. Ms . Dounay said she is working on the Parade sceduled for Saturday , October 26. If anyone knows of a group who want to be in the Parade please contact Ms . Dounay. Mr. Long mentioned that a small collection of novels in Spanish are now available in the Library . These items are not cataloged but are treated as paperbacks. Ms . Dounay suggested that the Spanish teachers at Englewood High School be contacted regarding these books. Mr. Long said that a press release would be going out soon . There will be an Open House for Teachers in September. Mr. Long asked for help from those Board Members who could help serve as hosts . Summary of Decisions That the Board support a plaque in Fielding Clayton 's Memory . The meeting adjourned at 9:05 p.m . 8/96 jc