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HomeMy WebLinkAbout1997-02-11 PLB MINUTES'11•1 i.!j!: jifj~ :I tip i::i1! i:lill ,111 ; llil·i jl,1:1 ., :IJ Eng 1 e wood Pub 1 i c Li bra r y !I!!!! 3400 S . ElaH St ., En9lewood, CO 80110 (303)762-2560 i:il;i Call To Order/Roll Call ----------41i'f;; --. ··: Minutes Englewood Public Library Board February 11 , 1997 The regular meeting of the Englewood Public Library Board was called to order by Chairperson, Mary Dounay at 7:08 p.m. PRESENT: M. Dounay, R. Greiner, M. Giffin , S. O'Leary, S. Smithers, S. Ostema, B. Williams, Summer Witt, and M. Heberling, (arrived late). REGRETS: A. Leonard and Council Member Habenicht. ALSO PRESENT: Doug Clark, City Manager; Hank Long, Library Director, and Joan Clayton, Recording Secretary. Scheduled Visitors City Manager, Doug Clark was present to discuss the Library and the upcoming remodel project of the Library facility. Prior to Mr. Clark speaking ,introductions of Library Board Members was done. New Youth Member, Summer Witt was welcomed to the Board. Ms. Dounay introduced City Manager, Doug Clark. She thanked the City Manager for all of his support 0f the Jjbrary and it's programs. Mr. Clark addressed the remodel of the Library facility as it relates to the Fire Code requiring the sprinkling of buildings within the City limitr: ~ Because of the need to add sprinklers in the Library the time seemed -·'.' right to schedule other upgrades to the Library such as painting, new lights and new HVAC system. On a parallel track, the City had done a facility study regarding s·pace needs in the current City Hall building .. Tt)!3 facility study pointed out t~e need to build a new Library, creF.J.ting -space in the current building for.:expansion of the Cgurts. Th€r Parks and Recre~tion Department has also done a separate study. regardi.og 'their ·· future space needs. This includes future expansion of the Malley Center ~[Id closing ··bi- the Sinclair pool by the ,year 2000 to build a. water park facility. Mr. Clark rhentioned that there were more needs -~desires, and plans than money available. The debt capacity of the City is very low at this time. Mr. Clark said that a charter amendment would be needed in order to change the debt availability. Keeping the amount of debt capacity in mind, Mr. Clark wanted the Board's feelings on remodelling the present Library facility versus going to the public and asking for a new facility . He asked if the Board had feelings about what the general community would support. Ms . Dounay said that the School Board had recently directed staff to do research for a bond issue with regard to the age of the school buildings. She added that she would support the remodel of the current facility. An additional question would be if the remodel of the Library area could support a future use, for instance the courts. Mr. Clark indicated that yes this would be feasible. Ms. Smithers asked how long a bond issue for a new Library would take. Mr. Clark said he had no clear cut idea. Mr. Long indicated the facility study had recommended an additional 10 ,000 square. feet for the Library . He felt that a bond issue would realistically take up to 5 years. Discussion followed as to what the current facility would look like in the intervening time before a new building could be built. The general feeling was that the public would support the remodel of current space knowing that the space could be used , with upgrades by another area. Mr. Long mentioned that he has been talking to Public Works with regard to remodelling being done this summer, closing the Library for the month of August. During this time the entire book collection would be unavailable to either public or staff. Ms. Witt made the point that many people her age are unaware of what services the Library has to offer . This pointed up the need for more publicity of Library programs within the schools. Ms. Dounay thanked Mr. Clark for coming to speak to the Board . Old Business 97 -4 Motion: That the Minutes of the Library Board Meeting of January 14 , 1997 be approved as written. Moved by : Son ie Smithers Seconded by: Margaret Giffin The Motion passed . Ms. Smithers reported for the Friends of the Library . Due to the upcoming Tent Talk scheduled for Wednesday , February 26 the next Friends' Meet ing has been postponed until the regularly scheduled meeting in March. Those present complimented Ms. Smithers on the latest issue of the Friend's Newsletter. Ms. Ostema said that the Book Discussion Group is going very well . Ms. Ostema donated her copy of the book, "Angle of Repose", a recently discussed book to the Library for addition to the collection or to be sold at the Ongoing Book Sale. The Book Discussion Group now has a mailing list. Mr. Long offered to do ma iling labels for the group and mail out flyers to the discussion group members. Ms. Ostema said she had been contacted by some local authors willing to come and do book signings. She offered the information to the Friends Group for a possible future program. Ms. Ostema felt that the Book Discussion Group would prefer to do an author talk and book signing maybe twice a year. Ms. Dounay stated that the Save the Bookmobile Committee had recently met with Mr. Long and Ms. Tatum, the supervisor of the Bookmobile. The Committee has agreed to pay for Margaret Vogel, the driver of the Bookmobile, to work an additional 5 hours per week beyond the 20 hours that the Library budget covers. This will be done for the current year, 1997. The Committee is working with Ms. Tatum on a wish list for programs for children on the Bookmobile. There has been a change in the schedule for the Bookmobile. Additional time for the Clayton Elementary stop has been added on Wed. Now the Bookmobile is at Clayton from 12:30 - 3 p.m. on Wed. The other change is to the Friday stop at Swedish Child Development . This stop was not well used so the stop was dropped, giving Ms. Vogel extra time on Fridays to do stocking of materials, etc. Mr. Long reported that the Volunteer Recognition Ceremony held January 25th was very successful. Over 90 people attended including many of Fielding Clayton's famil y members. Mr. Long thanked all who had attended for their support. Thank -you notes which had been received by the Library were handed around for the Board's information. Ms. Giffin said she had heard good things about the program from a long time acquaintance. Ms. Dounay complimented Mr. Long on his program. Ms. Greiner said she had had a very good time at the reception and added her compliments to Mr. Long. The plaque honoring Ms . Fielding Clayton has been mounted in the Library, and those present were urged to look at it . There was no report from the Cultural Arts Commission due to Ms. Leonard's absence . Ms. Giffin passed out a sign up sheet for the Staff Appreciation Dinner scheduled for Friday, April 18 at 6 p.m . The theme for the dinner is books and storybook characters. Ms. Giffin will have more information for the Board in March. There was little discussion about the monthly statistics and reports. It was commented on that there continues to be a slight drop in the number of check outs . Mr. Long noted that in the packets for this month's meeting there was an update from the EPL 2000 recommendations. Ms. Dounay commented on the ease with which the report noted what had been implemented since the Committee had finished its yearlong project and report. Ms. Dounay asked the status of more staff being added. Mr. Long said it was on the City Manager's contingency list. Many changes had been implemented as the report was compiled. All commented on the number of changes which had already taken place. Ms. Witt asked what programs were available for the high school age group . Mr. Long said he was open to ideas that both Ms. Witt and Mr. Heberling might have in this regard. Ms. Witt said she would be willing to talk to the Pirateer staff , (the newspaper at the Englewood High School) about advertising what services are available at the Library. Both Mr. Heberling and Ms . Witt indicated they would be willing to take posters advertising the Internet terminals and hang them up in the High School. Mr. Long reported on prices he had gotten for a plaque to be engraved honoring past, present and future Board Members . No decision was made concerning the Plaque . Mr. Long said he expected a proposal from Mike Hurley, the owner of McGuire's Coffee Shop regarding a coffee bar in the Library. Once the proposal is turned in then it will go through the process and to City Council for approval. It is hoped that this will all be accomplished by the end of March. There was a brief discussion about new furniture to be purchased for the Library. Both Mr. Heberling and Ms. Witt expressed desires for "comfy" furniture. Ms. Dounay made mention of an article concerning the Internet being safe for children. Mr. Long passed out post cards which are being sent to citizens inviting them, to a "Tent Talk" on Wed., February 26 at the Recreation Center from 7 - 9 p.m. This first citizen "Tent Talk" will be hosted by the Library. Mr. Long said that if the Board desired, Ms. Tatum could come to the March meeting and present her plans for National Library Week, April 13 -18 . Members' Choice Ms. Smithers said she has recently started working 10 -15 hours per week for the Greater Englewood Chamber of Commerce. She will be working primarily on the educational and government area. Mr. Heberling said he is busy with the Englewood High School play to be presented Feb. 13 -15. He invited all present to come see the play. Ms. Giffin handed out flyers inviting those present to a Technological Fair to be presented by the Sheridan School District on February 27 from 3 -7 p.m. Ms. Williams said she had fond thoughts of everyone as she was relaxing in Mexico last month. Ms. Ostema mentioned an upcoming Planning and Zoning Commission Meeting on Wed., February 19 that she urged others to attend. This meeting is in regards to the new South Broadway Corridor plan as well as proposed ordinances concerning day labor and pawn shops. She indicated she would like to see other Board Members attend this hearing. Ms. Witt said she has been very busy. She is active with the School District's Legislative Steering Committee and is manager of the high school's basketball team. Ms. Clayton said her daughter, Jennifer had made the Dean's List at Hamline University for the first semester. She also wished Ms. Dounay a Happy Birthday. There being no further business the meeting was adjourned at 9:05 p.m. 2/97 jc